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PROCUREMENT OPPORTUNITY

Legal Case Management System (CMS)

British Business Bank Plc · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 20:56.

Opportunity overview

The British Business Bank is undertaking pre-market engagement to inform a potential future procurement for a Legal Case Management System. The Bank’s Legal team has identified a need to improve how legal matters, disputes, litigation deadlines, correspondence, advice and related documentation are recorded, managed and accessed. Current ways of working rely heavily on email, shared drives, individual knowledge and manual tracking, which creates operational, compliance and continuity risks. The purpose of this engagement is to test market capability and inform the scope, approach and commercial model for a potential Legal Case Management System that can support matter management, deadline tracking, secure document and correspondence management, knowledge reuse, reporting, Microsoft 365 integration and information governance requirements. The estimated contract value will be determined following completion of the engagement exercise, hence the current £0 value within this notice. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Sheffield%2C:-Document-management-system./499UU7F7EU To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/499UU7F7EU

Classification

  • CPV48311100 — Document management system
  • CPV72260000 — Software-related services
  • CPV79100000 — Legal services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06f6d1
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Contract period

Starts
15 Mar 2027, 00:00
Ends
13 Mar 2032, 23:59
Max Extent Date
14 Mar 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48311100
Description
Document management system
Entry 2
Scheme
CPV
Id
72260000
Description
Software-related services
Entry 3
Scheme
CPV
Id
79100000
Description
Legal services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Engagement via one-way questionnaire. This Pre-market engagement notice is to gather information from the market to is to test market capability and inform the scope, approach and commercial model for a potential Legal Case Management System that can support matter management, deadline tracking, secure document and correspondence management, knowledge reuse, reporting, Microsoft 365 integration and information governance requirements. Due to variation in current market pricing, it is not currently possible to produce a robust estimate of the contract value. A value of £0 has been entered as a placeholder and should not be interpreted as the anticipated contract value. The notice has been published as above threshold to maximise market awareness and transparency while the British Business Bank determines whether the proposed procurement will exceed the applicable threshold. Publication above threshold does not predetermine the procurement route or confirm that the future potential procurement will be above threshold. Information gathered will be used to inform British Business Bank future procurement approach in accordance with the Procurement Act 2023. This stage is not mandatory for suppliers however those wishing to engage in this questionnaire please go to https;//www.delta-esourcing.com/respond/499UU7F7EU Should British Business Bank have any concerns, queries or clarifications with your response to the questionnaire, we may reach out to you. Please note we anticipate a high volume of interest in this exercise, and will therefore be unable to address supplier questions or attend individual supplier meetings as part of this stage. Access Code : 499UU7F7EU
Due
25 Sept 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
085884-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
10 Sept 2026, 13:28
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
British Business Bank Plc
Id
GB-PPON-PGTM-8337-GYXM

Identifier

Scheme
GB-PPON
Id
PGTM-8337-GYXM

Address

Street Address
Steel City House,
Locality
Sheffield,
Postal Code
S1 2GQ
Country
GB
Country Name
United Kingdom
Region
UKE32

Contact

Name
Amy Fraser

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · Sheffield, · UKE32 · S1 2GQ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 085884-2026Preliminary market engagement notice on Find a Tender ·