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PROCUREMENT OPPORTUNITY

Exclusive AV partner for Level 4 & 5 Illuminate event space at the Science Museum

Science Museum Group · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 21:10.

Opportunity overview

Our dedicated and award-winning event space Illuminate on levels 4 & 5 of the Science Museum - Illuminate - Hire The Science Museum opened its doors for our first event in January 2019. In the build period up to that time, and ever since, we have partnered with an exclusive AV Partner who, from a purely audio-visual perspective, assisted in the design of the space and invested significantly in equipment and infrastructure, resulting in a comprehensive in-house technical offering that meets the vast majority of event requirements while providing an ideal platform upon which additional equipment and specialist solutions can be seamlessly integrated when required.

Classification

  • CPV32320000 — Television and audio-visual equipment
  • CPV32321200 — Audio-visual equipment
  • CPV50340000 — Repair and maintenance services of audio-visual and optical equipment

Lots

  • Lot 1AED 6.9m · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
SCM4146M
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Suppliers must submit their response via the Procurement Portal (https://in-tendhost.co.uk/sciencemuseumgroup/aspx/Home). All in the form specified in the Tender Response Document and signed by the Supplier’s authorised representative.
Expression Of Interest Deadline
8 Oct 2026, 17:00
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
The Museum will conduct this procurement using the Competitive Flexible Procedure under the Procurement Act 2023. The procedure is designed to allow a proportionate and structured assessment of suppliers while ensuring fair competition and value for money. Stage 1: Preliminary Selection Questionnaire (PSQ) Interested suppliers must submit a completed PSQ response by 5:00pm (UK time) on 8 October 2026. Responses will be evaluated against the published selection criteria. Further details can be found in the PSQ document. Following evaluation of the PSQ submissions, a maximum of 5 suppliers with the highest scoring compliant responses will be shortlisted and invited to participate in the Invitation to Tender (ITT) stage. Stage 2: Invitation to Tender (ITT) The ITT stage will run from 26 October 2026 to 5:00pm (UK time) on 25 November 2026. Shortlisted suppliers will be invited to submit a detailed tender response. Details to the award criteria can be found in the ITT document. Tender submissions will be evaluated in accordance with the evaluation methodology and award criteria set out within the ITT documentation.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
1 Oct 2026, 17:00

Expected award period

Ends
7 Jan 2027, 23:59

Recurrence

Dates

Entry 1
Starts
1 Dec 2032, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
8,280,000
Amount
6,900,000
Currency
AED

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality

Numbers

Entry 1
Number
75
Weight
percentageExact
Criterion 2
Type
price
Name
Financial Offer

Numbers

Entry 1
Number
25
Weight
percentageExact

Contract period

Starts
1 Jul 2027, 00:00
Ends
30 Jun 2031, 23:59
Max Extent Date
30 Jun 2033, 23:59

Renewal

Description
The Agreement is intended to run for a period of 4 years with the option to extend for up to 2 additional years at SMG’s sole discretion.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
32320000
Description
Television and audio-visual equipment
Entry 2
Scheme
CPV
Id
32321200
Description
Audio-visual equipment
Entry 3
Scheme
CPV
Id
50340000
Description
Repair and maintenance services of audio-visual and optical equipment

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
085840-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Sept 2026, 12:20
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Science Museum Group
Id
GB-PPON-PDTR-3338-MNPG

Identifier

Scheme
GB-PPON
Id
PDTR-3338-MNPG

Address

Street Address
The Science Museum
Locality
London
Postal Code
SW7 2DD
Country
GB
Country Name
United Kingdom
Region
UKI33

Contact

Name
Ada Chan

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI33 · SW7 2DD · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 085840-2026Tender notice on Find a Tender ·