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PROCUREMENT OPPORTUNITY

Welsh Event Support Framework

Cardiff University · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 21:21.

Opportunity overview

Cardiff University is undertaking development of its upcoming procurement for a Welsh Event Support Framework. We are looking to expand our presence at Welsh events, currently attending the Urdd, National Eisteddfod, and are starting to expand into Tafwyl with our stands often being one of the largest. Additional events may be included in our strategy.

Classification

  • CPV79950000 — Exhibition, fair and congress organisation services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CU.2290.GD
Main Procurement Category
services
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Communication

Future Notice Date
3 Nov 2026, 23:59

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Contract period

Starts
28 Feb 2027, 00:00
Ends
27 Feb 2028, 23:59
Max Extent Date
27 Feb 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79950000
Description
Exhibition, fair and congress organisation services

Delivery locations

Entry 1
Region
UKL
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Cardiff University is undertaking early market engagement to inform the development of its upcoming procurement for a Welsh Event Support Framework. The purpose of this engagement is to understand the marketplace and suppliers’ offerings and whether they can meet Cardiff University’s needs at Welsh Events. We are looking to expand our presence at Welsh events, currently attending the Urdd, National Eisteddfod, and are starting to expand into Tafwyl with our stands often being one of the largest. Additional events may be included in our strategy. We usually work on a 1-year planning cycle, however, the 2028 National Eisteddfod will be held in Cardiff, so we may have slightly different requirements to our norm, with our presence being slightly bigger due to it being the University’s hometown location. Our busy period is from January/February onwards, with the events being held in May, June and July. We are, therefore, interested in understanding whether suppliers deliver these services, the capacity available, how proactive and knowledgeable they are about these types of events, whether they work directly with organisers to ensure all aspects are thought of, and that technical aspects are considered. We anticipate this framework being a 1 + 1 + 1 + 1 year framework. Scope of Procurement: We are looking to understand the scope that suppliers can deliver as we will likely need the following to be provided: • Transportation of equipment • Stand design, creation, installation and removal • Branding production • Furniture • Lighting • Audio visual equipment • Workspaces • Completing and submitting booking forms • Liaising with event organisers 2. Questionnaire Objectives The pre-market engagement exercise will seek to: • To establish the level of interest in the tender opportunity • To gain an understanding of your experience of similar contracts, incorporating any lessons learnt to drive improvements. • To listen, reflect and mitigate any foreseeable risks within the proposed contract tender exercise to ensure that the service delivered at Cardiff University remains customer centric, efficient and offers value for money. • To inform the University’s final tender strategy, specification refinement, and commercial model. Suppliers interested in the potential opportunity are encouraged to complete and return the questionnaire via the Universities e-tender portal In-Tend. https://in-tendhost.co.uk/cardiffuniversity/ Please return the completed questionnaire on In-Tend by 12 noon on Friday 2nd October 2026. Please note that your response will be kept confidential and will not be shared with other prospective bidders. There is no limit to the amount of text you provide in your response. This stage does not formally commence a procurement process. Participation in this pre-market engagement is voluntary and will not provide any advantage or disadvantage in any subsequent tender process. The University anticipates refining the scope, service levels, data requirements, performance metrics, and commercial structure following this pre market Engagement. Insights gained will inform the final tender documentation.
Due
2 Oct 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
085710-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
10 Sept 2026, 10:30
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Cardiff University
Id
GB-PPON-PHVT-4343-HWYR

Identifier

Scheme
GB-PPON
Id
PHVT-4343-HWYR

Address

Street Address
Procurement Services
Locality
Cardiff
Postal Code
CF24 4HQ
Country
GB
Country Name
United Kingdom
Region
UKL22

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Cardiff · UKL22 · CF24 4HQ · United Kingdom
  • Delivery location · UKL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 085710-2026Preliminary market engagement notice on Find a Tender ·