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PROCUREMENT OPPORTUNITY

EPOS system for Carmarthenshire County Council's leisure service

Carmarthenshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 21:47.

Opportunity overview

THIS IS A RETENDER TO OCID ocds-h6vhtk-058a17 Carmarthenshire County Council Healthy Communities & Public Protection Service are looking to procure an EPOS system that is multifunctional and can operate across several facilities. The system should be able to manage both catering and retail operations as well as having the capability to offer additional functionality detailed in the specification below, to help facilities manage their daily financial transactions with a key driver being to reduce costs, drive sales and deliver better customer service. The EPOS system will be installed in cafés and restaurants within leisure-based facilities such as leisure centres, country parks, small hotel, museums, art venues and theatres. The system will be expected to help facilitate the daily operation of such venues to varying degrees, the capability to tailor the system set up based on a venues requirement will be an important factor (i.e. some facilities will only require an EPOS to run F&B and retail sales, where another may need to be able to facilitate F&B, Retail, Ticketing and Membership capability etc.). The ability to manage facility admissions, retail sales, daily stock management and provide comprehensive real time back-office management data are just some of the key functionalities expected of the system.

Classification

  • CPV48110000 — Point of sale (POS) software package
  • CPV48480000 — Sales, marketing and business intelligence software package
  • CPV55300000 — Restaurant and food-serving services
  • CPV55400000 — Beverage-serving services
  • CPV55500000 — Canteen and catering services
  • CPV55900000 — Retail trade services
  • CPV79211120 — Sales and purchases recording services

Lots

  • Lot 1£75k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06f5f1
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
30 Sept 2026, 14:00

Enquiry period

Ends
23 Sept 2026, 14:00

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
90,000
Amount
75,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality criteria
Description
Quality criteria

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
cost
Name
Cost criteria
Description
Cost criteria

Numbers

Entry 1
Number
60
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Description
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_62676 As this is an Open procedure , Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities: ITT Code: itt_126327 Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack. Suppliers Instructions How to express interest in this Tender: 1. Register your company on the etenderwales portal (this is only required once) - Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk - Click the "Suppliers register here" link - Enter your correct business and user details - Note the username you chose and click "Save" when complete - You will shortly receive an email with your unique password (please keep this secure) - Agree to the terms and conditions and click "continue" 2. Express an Interest in the Project - Login to the portal with the username/password - Click the "ITTs Open to All Suppliers" link. (These are Invitation to Tender Documents open to any registered supplier) - Click on the relevant ITT to access the content. - Click the "Express Interest" button at the top of the screen - This will move the ITT into your "My ITTs" page. (This is a secure area reserved for your projects only) - Click on the ITT code, you can now access any attachments by clicking the ''Buyer Attachments" on the left hand side of the screen 3. Responding to the tender - At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining) - You can now use the Messages function on to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8am - 6pm) on: - Supplier Support Request: https://jaggaer.my.site.com/suppliersupportrequestaf/s/ - Supplier Registration Video: https://app.screencast.com/2srN0n260W9nX - Phone: 0800 069 8634 Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned through this channel.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
14 Oct 2026, 00:00
Ends
13 Oct 2029, 23:59
Max Extent Date
13 Oct 2031, 23:59

Renewal

Description
Possible extension terms of 12 months followed by another period of 12 months

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55300000
Description
Restaurant and food-serving services
Entry 2
Scheme
CPV
Id
55900000
Description
Retail trade services
Entry 3
Scheme
CPV
Id
55500000
Description
Canteen and catering services
Entry 4
Scheme
CPV
Id
55400000
Description
Beverage-serving services
Entry 5
Scheme
CPV
Id
48110000
Description
Point of sale (POS) software package
Entry 6
Scheme
CPV
Id
48480000
Description
Sales, marketing and business intelligence software package
Entry 7
Scheme
CPV
Id
79211120
Description
Sales and purchases recording services

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
085515-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
9 Sept 2026, 16:00
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Carmarthenshire County Council
Id
GB-PPON-PTVL-7854-TMRZ

Identifier

Scheme
GB-PPON
Id
PTVL-7854-TMRZ

Address

Street Address
County Hall
Locality
Carmarthen
Postal Code
SA31 1JP
Country
GB
Country Name
United Kingdom
Region
UKL14

Contact

Name
Chris Davies
Telephone
+441267246239

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Carmarthen · UKL14 · SA31 1JP · United Kingdom
  • Delivery location · UKL14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 085515-2026Tender notice on Find a Tender ·