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PROCUREMENT OPPORTUNITY

Replacement UPVC windows and doors programme 2027-29

The District Council of Folkestone and Hythe · Tender notice on Find a Tender

Tender information last checkedLast checked 2 Oct 2026, 13:26.

Opportunity overview

Folkestone and Hythe District Council (FHDC) wishes to select and appoint a suitable supplier for a windows & doors replacements programme for its social housing stock and invites organisations to submit a tender to meet FHDC's requirements. The specific requirements for the contract are detailed in the tender documents. This tender will be conducted using a one-stage 'open' procedure. The contract is anticipated to start 1 April 2027 and continue for a period of 2 years (with the option to extend for a further period (or periods) of up to 12 months). Regarding the contract value: the estimated value for the initial contract term is £1,560,000 excl. VAT based on FHDC's current budgets. However the maximum estimated value for the initial period is £2,700,000 excl. VAT dependent on the approval additional funding. The total sum of £4,050,000 excl. VAT includes the additional funding and a 12-month extension to the contract term.

Classification

  • CPV45421100 — Installation of doors and windows and related components

Lots

  • Lot 1£4.1m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FH2609090
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
works
Above Threshold
No
How to submit
Tenders must be returned via the Kent Business portal (https://www.kentbusinessportal.org.uk/respond/AJ92588APD). We cannot accept tenders returned by post or email.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
27 Oct 2026, 13:00

Enquiry period

Ends
16 Oct 2026, 23:59

Amendments

Entry 1
Description
correction to enquiry deadline (clarification questions permitted until 16 October 2026)
Id
093297-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
4,860,000
Amount
4,050,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Total tender sum

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Relevant Experience & Added Value
Description
This question is divided into two parts for clarity only. There are no sub-weightings between these parts. (a) Please provide details of similar replacement window and door contracts on social housing portfolios that you have undertaken within the public sector; and describe how you successfully completed the programme within timeframe. Provide details of procedures implemented by your organisation to ensure and maintain: • customer satisfaction; • quality of work, resolving quality issues and identifying efficiencies or improvements in working practices/materials; and • health & safety compliance. (b) Please also describe any value‑added initiatives, innovations, or enhanced service offerings your organisation can provide to improve programme delivery, reduce whole‑life costs, or enhance resident experience. This should include: • specific examples from previous contracts; • measurable outcomes achieved; and • how these approaches could be applied to FHDC's programme

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 3
Type
quality
Name
Resources & Mobilisation
Description
For delivery of the contract your response should include: Mobilisation: • Procedures that would be put in place to ensure that the programme will be able to commence on contract start date; • Proposed programme of works, which would ensure that works are delivered on time and on schedule; • An outline of anticipated risks of delay to the programme and how the risks would be mitigated. Materials: • How your company will resource and maintain the necessary materials/equipment for the project; • How will your company manage the increasing cost of materials when the SORs are fixed costs. Provide detailed information of your organisation's supply chain specific to this contract for the procurement and installation of replacement windows and doors.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Communication
Description
Please outline how you will ensure that your company's communication processes are effectively tailored and maintained during the duration of the contract, your response should focus on the following: • Detail your procedure for communicating with residents throughout the process of replacing windows and doors from your initial introduction to arranging a site survey and installing new units. • How would you effectively communicate with vulnerable residents, from start to completion of works; • Provide an example of where communication with a resident resolved an issue (such as no access) or complaint; • Outline your complaints procedures.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Carbon Reduction
Description
FHDC is committed to achieving carbon neutrality by 2030 as shown at www.folkestone-hythe.gov.uk/climate-change/climate-change-council. As our contractor /supplier, we expect your support helping us to achieve this target and you can do so by reducing Scope 1 (from vehicles and facilities) and Scope 2 emissions (from purchased electricity and heat) within organisations' control. Please state how your organisation will support FHDC's climate pledge during the term of this contract by detailing below specific practical, achievable and measurable action(s) to reduce carbon emissions and quantify the impacts in metric tonnes within your organisation. This should include your action monitoring approach and reporting method. If your organisation is appointed, you will be required to report on the delivery of any commitments and they will be included in performance reviews.

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 6
Type
quality
Name
Social Value
Description
FHDC's Corporate Plan "Creating Tomorrow Together" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at www.folkestone-hythe.gov.uk/policies-plans-documents/corporate-plan. Explain how you will support and further the Customer's ambitions through the delivery of the contract that will directly benefit our housing tenants and leaseholders. For example, your offer might include: • A staffing resource commitment, how many hours will be provided annually (eg annual staff volunteering tidying communal gardens and small repair works); • An equipment/materials commitment (eg painting benches, fencing, bollards etc /commitment to support local community groups needs); • An offer of Training and Apprenticeship Opportunities (please be specific). Your answer should include how you will identify social value opportunities and how you will monitor these commitments in a measurable way. If your organisation is appointed, you will be required to report on the delivery of these commitments and they will be included in performance reviews.

Numbers

Entry 1
Number
5
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
31 Mar 2030, 23:59

Renewal

Description
a period or periods of no more than 12 months dependent on satisfactory performance of the contract

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
45421100
Description
Installation of doors and windows and related components

Delivery locations

Entry 1
Region
UKJ44
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
L-1
Document Type
biddingDocuments
Description
Documents are available via the Kent Business Portal (a Delta portal)
Entry 2
Id
093297-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
2 Oct 2026, 12:12
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
The District Council of Folkestone and Hythe
Id
GB-PPON-PHJN-7589-LMHY

Identifier

Scheme
GB-PPON
Id
PHJN-7589-LMHY

Address

Street Address
Civic Centre, Castle Hill Avenue
Locality
Folkestone
Postal Code
CT20 2QY
Country
GB
Country Name
United Kingdom
Region
UKJ44

Contact

Name
Ms Mhairi Richards
Telephone
+441303853401

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Folkestone · UKJ44 · CT20 2QY · United Kingdom
  • Delivery location · UKJ44 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 085184-2026Tender notice on Find a Tender ·
  2. 092931-2026Tender notice on Find a Tender ·
  3. 093297-2026Tender notice on Find a Tender ·