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Health and Safety Software Solution

University of Portsmouth Higher Education Corporation · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 19:01.

Opportunity overview

The University of Portsmouth Higher Education Corporation ("the University") is undertaking pre-market engagement to seek views from experienced suppliers on its proposal for the implementation of a comprehensive health and safety (H&S) software solution across the University. This will replace current manual processes, reduce overall risk and support real-time monitoring and data-driven decision-making. The University has approximately 3,500 employees and 25,000 students. There are five faculties comprising of various individual schools, and then central academic and professional services. It is expected that any user can access the software to report a concern or incident and raise a query. It is anticipated that around 500 staff are likely to require enhanced access to complete processes such as risk assessments and inspections. A further 15 staff are likely to be full administration users of the system who can access dashboards, run reports and carry out audit or incident investigations.

Classification

  • CPV48100000 — Industry specific software package
  • CPV48900000 — Miscellaneous software package and computer systems

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
25-541
Main Procurement Category
goods
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Amendments

Entry 1
Description
edited to correct the link in the supplier engagement instructions
Id
086293-2026

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
15 Mar 2027, 00:00
Ends
14 Mar 2030, 23:59
Max Extent Date
14 Mar 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
48900000
Description
Miscellaneous software package and computer systems

Delivery locations

Entry 1
Region
UKJ31
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Suppliers interested in participating in this pre-market engagement exercise are required to access the University's e-tendering portal, In-Tend via the link https://in-tendhost.co.uk/port/aspx/Home and locate the project using the reference number 25-541. Once logged into the project, suppliers should download and review the accompanying pre-market engagement document, which contains detailed information regarding the proposed software requirement, project objectives, and key areas of interest. Following their review, suppliers are invited to complete the questionnaire provided and submit their responses through the In-Tend portal no later than Midday on 2nd October 2026. Responses received will be used to help inform the development of the procurement strategy and specification and will not form part of any future tender evaluation.
Due
2 Oct 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
086293-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
11 Sept 2026, 11:12
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
University of Portsmouth Higher Education Corporation
Id
GB-PPON-PWYV-2655-NPMQ

Identifier

Scheme
GB-PPON
Id
PWYV-2655-NPMQ

Address

Street Address
University House
Locality
Portsmouth
Postal Code
PO1 2UP
Country
GB
Country Name
United Kingdom
Region
UKJ31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Portsmouth · UKJ31 · PO1 2UP · United Kingdom
  • Delivery location · UKJ31 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 084521-2026Preliminary market engagement notice on Find a Tender ·
  2. 086293-2026Preliminary market engagement notice on Find a Tender ·