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PROCUREMENT OPPORTUNITY

Outsourced Catering Tender - Ivy Education Trust

Ivy Education Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 09:41.

Opportunity overview

The Trust is seeking a Contractor to provide a high-quality outsourced catering service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the service requirement.

Classification

  • CPV55524000 — School catering services

Lots

  • Lot LOT-0000£5m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
IET01.47
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes
Published risks
1. Financial Inflation and Rising Costs: Food price inflation, energy bills, and wage increases. Caterers locked into long-term contracts may struggle to remain profitable, risking service quality or contract withdrawal. Staffing Challenges Recruitment Difficulties: Shortages of skilled catering staff, especially in rural or low-income areas. Difficulty attracting and retaining staff due to limited pay and benefits. Training Gaps: Inadequate training in food safety, allergens, and safeguarding can lead to compliance issues. Reputational and Compliance Risks Non-compliance with School Food Standards can result in reputational damage and regulatory scrutiny. Non-compliance with the tender specification or compliance requirement

Legal basis

Id
2023/54
Scheme
UKPGA

Special regime

lightTouch

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
16 Oct 2026, 12:00

Enquiry period

Ends
16 Oct 2026, 12:00

Expected award period

Ends
15 Dec 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Jan 2032, 23:59

Contract terms

Financial Terms
One Trustinvoice per month, Invoicing for UIFSM & FSM based on actual meals taken, broken down by school

Lots and requirements

Entry 1
Id
LOT-0000
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
6,000,000
Amount
5,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality Questions
Description
Set of Quality Questions 1 Catering service offer 2 Innovation 3 Meal Uptake 4 Weekly Menu Offer 5 Menu Planning and Development 6 Food Supply Chain 7 Allergy Management 8 Contractor staff 9 Contract Management 10 Complaint Management 11 Contract Mobilisation and Risk Management 12.1 Sustainability – Organisational Net Zero Strategy 12.2 Sustainability – Food miles and carbon footprint 12.3 Sustainability – Energy use in production

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
cost
Name
Commercial Model
Description
Commercial Model – The model shows that the service will operate at net zero cost to the Academy Trust. The Trust is not required to provide any subsidy. - Pass/Fail Requirement Further set of Cost Written Questions in response to the Commercial Model Submitted: 2 Overall Structure and Clarity 3 Commercial Viability 4 Free School Meal Equity of Access 5 Paid Pupil and Menu Item Pricing & Uptake 6 Labour Model 7 Risk Management

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Financial Capacity Tenderers must demonstrate their economic and financial standing in accordance with the following: Due diligence checks will be undertaken on the preferred Tenderer’s accounts to determine a Tenderer’s financial standing. This will incorporate credit checks and a financial appraisal. Please refer to Appendix A of Document 1 Instructions & Information for the financial assessment process. Insurance requirements to be in place for the start of the Contract: Minimum employer's liability insurance: £10 million. Minimum public liability insurance: £5 million. Minimum professional indemnity insurance: £1 million. Minimum Product liability Insurance: £2m
Criterion 2
Type
technical
Description
To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity in delivering a managed catering service in a multi-site environment across a geographical area. Tenderers must provide a minimum of two and a maximum of three examples of contracts delivered within the last three years which demonstrate experience relevant to the requirement. Where a Tenderer cannot provide a relevant contract example, or cannot provide the requested number of examples, alternative evidence demonstrating equivalent technical capability may be submitted and will be assessed by the Authority.

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 01:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
Two further 1 year extensions - (3+1+1)

Options

Description
Further schools may be added that join the Trust

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
55524000
Description
School catering services

Delivery locations

Entry 1
Region
UKK4
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
084410-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
7 Sept 2026, 13:28
Format
text/html

Planning and budget

No Engagement Notice Rationale
The justification is that the requirements are not complex, or niche, the Trust already understands what they want the service to deliver, and the market is known.

Buyer, suppliers and contacts

Organisation 1
Name
PHP Law LLP
Id
GB-PPON-PPRM-9434-VNYQ
Role Details
Procurement Consultan

Identifier

Scheme
GB-PPON
Id
PPRM-9434-VNYQ

Address

Street Address
Unit 3 The Brutus Centre Station Road Totnes
Locality
Totnes
Postal Code
TQ9 5RW
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Name
Josie Medforth

Roles

procuringEntity
processContactPoint
Organisation 2
Name
Ivy Education Trust
Id
GB-PPON-PTGV-4879-MXYD

Identifier

Scheme
GB-PPON
Id
PTGV-4879-MXYD

Address

Street Address
Exeter Road
Locality
Teignmouth
Postal Code
TQ14 9HZ
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Name
Jon Lasker

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Teignmouth · UKK43 · TQ14 9HZ · United Kingdom
  • Delivery location · UKK4 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 084410-2026Tender notice on Find a Tender ·