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PROCUREMENT OPPORTUNITY

Fleet Management Services

Places for People Group Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 11:46.

Opportunity overview

The Fleet Management procurement represents a significant transformation opportunity for Places for People (PfP), driven by the expiry of the current contract in March 2027, rising operational demands, increasing fleet expenditure, and the need for greater transparency, performance management, supplier accountability, and cost control.​ ​ PfP operates a large and diverse fleet that supports critical frontline services across Housing, Property Management, and Repairs Operations. Vehicles are essential business assets that enable service delivery, compliance, customer satisfaction, colleague productivity, and organisational resilience. As service demand grows, the fleet operating model must evolve to remain efficient, scalable, and capable of supporting future requirements.​ The future Fleet Management Service will establish a modern operating model focused on:​ Improved vehicle availability and utilisation​ Stronger cost control and commercial oversight​ Greater supplier accountability and performance management​ Support for fleet decarbonisation objectives​ An enhanced user experience for drivers and operational colleagues​ The procurement will be delivered through a Competitive Flexible Procedure under Section 20 of the Procurement Act 2023, enabling PfP to refine requirements, test delivery models, encourage innovation, and optimise commercial outcomes while maintaining a transparent and compliant process.​ ​Scope:​ The procurement will comprise five Lots:​ Lot 1: Commercial Vehicle Leasing​ Lot 2: Company Car Leasing​ Lot 3: Accident Management​ Lot 4: Service, Maintenance and Repair (SMR)​ Lot 5: Integrated Fleet Management Solution (Turn-Key Service)​ For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Fleet-management%2C-repair-and-maintenance-services./4F9D265255 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/4F9D265255

Classification

  • CPV50111000 — Fleet management, repair and maintenance services
  • CPV50111100 — Vehicle-fleet management services
  • CPV50111110 — Vehicle-fleet-support services

Lots

  • Commercial Vehicle and Associated Services£67.1m · Including VAT
  • Company Car Leasing and Associated Services£27.9m · Including VAT
  • Accident Management£7.7m · Including VAT
  • Service, Maintenance and Repair (SMR)£9.1m · Including VAT
  • Integrated Fleet Management Solution (Turn-Key Service)Value not stated · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06f1de
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Stage 1 – PSQ and Initial Tender Submission​ Suppliers will be invited to submit a Procurement Specific Questionnaire (PSQ), quality response, and pricing submission for one or more Lots. The PSQ will assess supplier suitability, financial standing, technical capability, relevant experience, and compliance with minimum requirements. Initial tender submissions will be evaluated against the published quality and commercial criteria to identify those suppliers best able to meet PfP's operational, commercial, and strategic objectives. Following evaluation, up to 3 highest-scoring suppliers per Lot will be shortlisted to progress to Stage 2 of the procurement process. PfP reserves the right to progress fewer suppliers where the number of compliant tenders received is insufficient or where there is a clear differentiation in scores between bidders.​ ​Stage 2 – Negotiation and Final Tender Submission​ Shortlisted suppliers will be invited to participate in structured negotiation sessions with PfP. These sessions will provide an opportunity to clarify, challenge, and refine suppliers' proposed solutions, delivery models, mobilisation plans, governance arrangements, contractual positions, performance commitments, and commercial proposals. The negotiation stage will enable PfP to assess the extent to which suppliers can optimise value for money, deliver operational efficiencies, support service integration across the five Lots, and demonstrate alignment with PfP's strategic and operational requirements. Through negotiation, PfP will seek to strengthen commercial outcomes, improve cost transparency, enhance reporting and management information capabilities, maximise vehicle availability and uptime, and ensure proposed service models are scalable, innovative, and capable of supporting future organisational needs.​ Following completion of the negotiation phase, suppliers will be invited to submit a Best and Final Offer (BAFO), incorporating any agreed refinements arising from the negotiation process. BAFO submissions will form the basis of the final evaluation and contract award recommendation.​

Covered By

GPA
CPTPP

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
9 Nov 2026, 12:00

Enquiry period

Ends
28 Sept 2026, 12:00

Expected award period

Ends
29 Jan 2027, 23:59

Lots and requirements

Entry 1
Id
1
Title
Commercial Vehicle and Associated Services
Description
Funding, leasing and lifecycle management of commercial vehicles, including specification, ordering, conversion, racking, decals, ancillary equipment, logistics, replacement and end-of-contract activity.
Status
active
Has Renewal
Yes

Value

Including VAT
67,140,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Criterion 1

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Criterion 2

Numbers

Entry 1
Number
60
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
29 Mar 2027, 00:00
Ends
29 Mar 2032, 23:59
Max Extent Date
29 Mar 2036, 23:59

Renewal

Description
Two periods of 2 years
Entry 2
Id
2
Title
Company Car Leasing and Associated Services
Description
Funding, leasing and lifecycle management of company cars, including driver support, ordering, delivery, collection, transfers, replacement and end-of-contract activity.
Status
active
Has Renewal
Yes

Value

Including VAT
27,900,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Criterion 1

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Criterion 2

Numbers

Entry 1
Number
60
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
29 Mar 2027, 00:00
Ends
29 Mar 2032, 23:59
Max Extent Date
29 Mar 2036, 23:59

Renewal

Description
Two periods of 2 years
Entry 3
Id
3
Title
Accident Management
Description
Incident reporting and triage, repair and recovery coordination, mobility support, claims liaison, cost control, management information and continuous improvement.
Status
active
Has Renewal
Yes

Value

Including VAT
7,740,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Criterion 1

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Criterion 2

Numbers

Entry 1
Number
60
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
29 Mar 2027, 00:00
Ends
29 Mar 2032, 23:59
Max Extent Date
29 Mar 2036, 23:59

Renewal

Description
Two periods of 2 years
Entry 4
Id
4
Title
Service, Maintenance and Repair (SMR)
Description
Planned and reactive maintenance, repair, booking and network management, breakdown and recovery coordination, warranty management, VOR reduction and maintenance-related logistics.
Status
active
Has Renewal
Yes

Value

Including VAT
9,090,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Criterion 1

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Criterion 2

Numbers

Entry 1
Number
60
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
29 Mar 2027, 00:00
Ends
29 Mar 2032, 23:59
Max Extent Date
29 Mar 2036, 23:59

Renewal

Description
Two periods of 2 years
Entry 5
Id
5
Title
Integrated Fleet Management Solution (Turn-Key Service)
Description
A single Supplier solution integrating the requirements of Lots 1 to 4, with end-to-end accountability, consolidated governance, data, reporting, logistics and performance management. PfP is considering a full turnkey solution if this proves commercially beneficial to the Group. The total value of this Lot is approximately £12,430,000.
Status
active
Has Renewal
Yes

Value

Including VAT
0
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Criterion 1

Numbers

Entry 1
Number
40
Weight
percentageExact
Criterion 2
Type
quality
Name
Criterion 2

Numbers

Entry 1
Number
60
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
29 Mar 2027, 00:00
Ends
29 Mar 2032, 23:59
Max Extent Date
29 Mar 2036, 23:59

Renewal

Description
Two period of 2 years

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50111000
Description
Fleet management, repair and maintenance services
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services
Entry 3
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
50111000
Description
Fleet management, repair and maintenance services
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services
Entry 3
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
50111000
Description
Fleet management, repair and maintenance services
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services
Entry 3
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
50111000
Description
Fleet management, repair and maintenance services
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services
Entry 3
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 5
Id
5
Related Lot
5

Additional Classifications

Entry 1
Scheme
CPV
Id
50111000
Description
Fleet management, repair and maintenance services
Entry 2
Scheme
CPV
Id
50111100
Description
Vehicle-fleet management services
Entry 3
Scheme
CPV
Id
50111110
Description
Vehicle-fleet-support services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
083736-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
4 Sept 2026, 09:25
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Places for People Group Limited
Id
GB-PPON-PCLC-2366-MYPY

Identifier

Scheme
GB-PPON
Id
PCLC-2366-MYPY

Address

Street Address
305 Gray's Inn Road
Locality
London
Postal Code
WC1X 8QR
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Name
Kathy Caffrey

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI31 · WC1X 8QR · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 083736-2026Tender notice on Find a Tender ·