ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

PA23 UK4 - Tender notice Framework Agreement for Electrical Spares & Consumables Supplies to British High Commission in New Delhi

Foreign, Commonwealth and Development Office · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 09:51.

Opportunity overview

The British High Commission in New Delhi intends to conduct a competitive tender process to identify and empanel qualified suppliers (maximum 3 Suppliers) who are competent in supplying local (Indian) electrical spares and consumables. The Framework agreement will be signed with 3 top bidders with the rate card of the consumables in the agreement on the basis of the MAT Criteria. Contract manager will undertake a rapid/quick RFQ as per their requirement among the selected suppliers and order(s) will be placed to the most commercial advantageous bidder. The electrical spares and consumables are required to maintain the operations and maintenance within BHC of the premises and the on and off compound properties. The Regional Procurement Hub in New Delhi will use the Open Procedure route (under Procurement Act 2023) to competitively on board the suppliers, ensuring timely delivery, quality and service delivery continuation. The framework agreements will tentatively start on 1st December 2026 and will be valid for a period of 4 years in total. The rate card for the products will remain fixed for the initial 2 years period. Regional procurement hub will undertake a mid-term review of framework suppliers on their performance and commercial offers before the end of 2-year period. Commercials will be taken for 4 years at the time of tendering only. Supplier will be awarded based on their ability to meet requirements in the Most Advantageous Tender (MAT) basis. The Award Criteria will be split between technical and commercial factors, with 50% weighting to technical aspects and 50% for the Commercial.

Classification

  • CPV31680000 — Electrical supplies and accessories

Lots

  • Lot 1£767.9k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CPH-13985-2027
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
goods
Above Threshold
Yes
How to submit
Your tender must be submitted via the FCDO's e-sourcing portal (https://fcdo.bravosolution.co.uk/web/login.html) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender. Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 13985. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page. Registration take approximately 5 minutes and is free or charge
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
3
Method
withAndWithoutReopeningCompetition
Type
closed
Description
This Framework Agreement aims to consolidate requirements for these categories of services/works and improve spend and contract management for the FCDO. The Statement of Service Requirements (SoSR) will clearly define the required services, expected quality standards, and delivery timelines. Service providers will be required to adhere to agreed Service Level Agreements (SLAs) to ensure effective performance monitoring and oversight. Call-off assignments/work orders with an estimated value of up to £3,000/month may be awarded directly to any supplier appointed to the framework. Assignments exceeding £3,000 will be awarded through a mini-competition among the suppliers appointed to the framework. The Framework Agreement will be established as a Standalone Framework with a Fixed term of Four (4) years, commencing on 1 December 2026 (tentative). Suppliers will be selected on the basis of the Most Advantageous Tender (MAT). The award criteria will comprise both technical and commercial factors, with a weighting of 50% for technical evaluation and 50% for commercial evaluation.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
7 Oct 2026, 17:00

Enquiry period

Ends
21 Sept 2026, 17:00

Expected award period

Ends
2 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
15 Jan 2030, 23:59

Contract terms

Financial Terms
Contractor will raise a monthly invoice for items delivered in the preceding month. No payments will be made against services provided in case it is not supported by a valid requisition. Authority ensures payment to contractor within 30 days of receipt of invoice. A soft copy of invoice must be sent to contract manager. All payments will be electronically transferred to bank account against the material and services delivered.

Amendments

Entry 1
Description
Enquiry deadline has been post poned to 21/09/2026 Tender submission deadline has been changed 07/10/2026
Id
084294-2026

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
906,162
Amount
767,934
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Experience & Capability (Past Experience and Reputation)
Description
a) Please provide complete details of your experience in supply of all types Electrical spares & consumable in any High Commission, Embassies, and Diplomatic mission, Government Sector or International Organisations of the last 3 years b) Please include names, address and contact person of the company, where possible share purchase order/ agreement/ relevant email correspondence for the type of service provided.

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 2
Type
quality
Name
Methodology:
Description
a) Please provide the approach and methodology of delivery schedule of the different parameter of the delivery as mentioned in the SOSR/Pricing Schedule o Within 8 Hours o Within 24-48 Hours o Within 48-72 Hours o Within 120 Hours o Within 360 Hours

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
quality
Name
Certifications: (Warranty and Guarantee)
Description
Please provide the authorised or dealership/distributorship letter of the brands specified in SOSR/Pricing Schedule for the supply of material

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Performance
Description
a) What will be service level agreement or how do you deal with the escalations and complaints b) Please provide at least 3 level if your escalation matrix with contact details with their designation

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Commercial Criteria
Description
A full assessment of the total price breakdown for each of the item requested. Competitiveness of the Commercial offer in relation to the Market. Competitiveness of Rates and Overall Cost in relation to the market to demonstrate value for money. (Formats provide in ATT 3 – Pricing Schedule). Proposed rates and cost should remain valid for 6 months.

Numbers

Entry 1
Number
50
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Suppliers/bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/act
Criterion 2
Type
technical
Description
Please refer to documentation in Tender Pack.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
31680000
Description
Electrical supplies and accessories

Delivery locations

Entry 1
Region
IN
Country
IN
Country Name
India

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
084294-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
7 Sept 2026, 11:23
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Foreign, Commonwealth and Development Office
Id
GB-PPON-PXRR-8771-PHVX

Identifier

Scheme
GB-PPON
Id
PXRR-8771-PHVX

Address

Street Address
King Charles Street
Locality
London
Postal Code
SW1A 2AH
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Regional Procurement Lead

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI32 · SW1A 2AH · United Kingdom
  • Delivery location · IN · India

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 083409-2026Tender notice on Find a Tender ·
  2. 084294-2026Tender notice on Find a Tender ·