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PROCUREMENT OPPORTUNITY

APX041 - Cleaning & Waste Management Services

Apex Housing Association · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 12:47.

Opportunity overview

Apex Housing Association invites tenders from suitably experienced service providers for the delivery of cleaning and associated services across Northern Ireland. The contract includes scheduled cleaning services at the housing schemes and offices identified in the tender documents, kitchen canopy and ductwork cleaning, waste management, bin collection, and ad hoc and specialist cleaning services. Ad hoc services may be required at Apex properties throughout Northern Ireland. The successful supplier will be required to deliver the services in accordance with the Invitation to Tender, Document 2 Scope, and the other contract documents. The contract will be for an initial period of 24 months, with options for Apex to extend it for two further periods of 12 months. The maximum contract period is 48 months. The estimated annual value is approximately GBP 250,000 excluding VAT. The estimated total value is GBP 1,000,000 excluding VAT if both optional extension periods are used. These values are estimates only and Apex does not guarantee any minimum level of expenditure or work.

Classification

  • CPV90910000 — Cleaning services
  • CPV90919200 — Office cleaning services

Lots

  • Lot 1£1m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06f0d4
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Apex will conduct the procurement using a competitive flexible procedure. Suppliers must submit the completed PSQ/CoP and Tender return simultaneously by the deadline stated in the Tender Notice. Apex will first assess compliance with the Conditions of Participation. Tenders submitted by suppliers that do not satisfy these requirements will not proceed to the award criteria evaluation. Tenders that proceed will be evaluated in accordance with the published award criteria and assessment methodology. Following the initial evaluation, Apex may either award the contract on the basis of the initial tenders or invite the highest ranked supplier to participate in a limited dialogue stage. Any dialogue will be limited to clarifying or developing relevant aspects of the proposed service and contractual arrangements.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
29 Sept 2026, 23:59

Expected award period

Ends
21 Oct 2026, 23:59

Recurrence

Dates

Entry 1
Starts
3 Jul 2028, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
1,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
price
Name
Offered Total of Prices
Description
Price will be assessed using the Tender Evaluation Sum calculated in Document 6 Price Response. The Tender Evaluation Sum is the total price for the initial two year Contract Period and comprises the prices brought forward from Price List Part 1.1 and Price List Part 2 Ad Hoc. The tender with the lowest Tender Evaluation Sum will receive the maximum available price score. All other tenders will receive a proportionate score calculated by dividing the lowest Tender Evaluation Sum by the Suppliers Tender Evaluation Sum and multiplying the result by the available price weighting. The quantities and volumes included for ad hoc services are for evaluation purposes only and do not represent any guaranteed level of work or expenditure.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
quality
Name
Quality
Description
Quality will be assessed through the Suppliers responses to Questions 1 to 4 of the Quality Submission. Each question or sub question will be scored using the evaluation methodology set out in the Invitation to Tender and converted into the applicable weighted score. Suppliers must achieve the stated minimum score for each question and sub question.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Social Value
Description
Social Value will be assessed through the Suppliers completed Social Value Delivery Plan and response to Question 5 of the Quality Submission. The response will be scored using the evaluation methodology set out in the Invitation to Tender and converted into the applicable weighted score. The successful Suppliers Social Value commitments will be incorporated into the Contract and monitored throughout the Contract Period.

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2028, 23:59
Max Extent Date
30 Nov 2030, 23:59

Renewal

Description
two optional 12 month extensions

Options

Description
During the Contract Period, Apex may order additional ad hoc cleaning, specialist cleaning, waste management and bin collection services at Apex properties throughout Northern Ireland. Apex may also add properties or service requirements in accordance with the Contract. No minimum volume or expenditure is guaranteed.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services
Entry 2
Scheme
CPV
Id
90919200
Description
Office cleaning services

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
083270-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
3 Sept 2026, 08:55
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Apex Housing Association
Id
GB-PPON-PGVD-2259-CJZQ

Identifier

Scheme
GB-PPON
Id
PGVD-2259-CJZQ

Address

Street Address
10 Butcher St
Locality
Derry / Londonderry
Postal Code
BT48 6HL
Country
GB
Country Name
United Kingdom
Region
UKN0A

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply

Recorded locations

  • Buyer location · Derry / Londonderry · UKN0A · BT48 6HL · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 083270-2026Tender notice on Find a Tender ·