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PROCUREMENT OPPORTUNITY

City of London - HRA - Maintenance of Lifts and Platform Lifts

The Mayor and Commonalty and Citizens of the City of London · Tender notice on Find a Tender

Tender information last checkedLast checked 24 Sept 2026, 13:21.

Opportunity overview

The City of London Corporation (the City) invites Tenders for the provision of City of London Housing Lift Maintenance Services, to provide regular servicing in line with regulations and legislation, planned preventative maintenance, and reactive maintenance including lift breakdowns and passenger entrapments. This includes both in hours, and out of hours requirements with strict SLAs and KPIs on priority and time limits. This tendering exercise is being undertaken using the electronic tendering system ‘City of London Corporation Sourcing & Contracts Portal’ (https://cityoflondon.ukp.app.jaggaer.com/). Suppliers will need to register an interest on the system in order to participate and registration is free. The estimated contract value given at sections 31 and 32 is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £120,000).

Classification

  • CPV50750000 — Lift-maintenance services

Lots

  • Lot 1£600k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
itt_317
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
28 Sept 2026, 12:00

Enquiry period

Ends
27 Sept 2026, 12:00

Expected award period

Ends
19 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Sept 2032, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
720,000
Amount
600,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical Criteria
Description
Pass / Fail 1. Experience of Delivering Lift Maintenance Services to Social Housing Providers 2. Client Portal and Performance Reporting Scored Criteria 1. Mobilisation 2. Resourcing 3. Service Delivery 4. Documentation and Worksheets 5. Technology & Innovation 6. Health & Safety, Regulatory Compliance, and Risk Management

Numbers

Entry 1
Number
45
Weight
percentageExact
Criterion 2
Type
quality
Name
Responsible Procurement & Social Value
Description
1. Carbon Emissions, Minimising Waste & Air Quality 2. Responsible Procurement 3. Social Value Menu 4. Social Value Menu Method Statement

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
price
Name
Commercial Response
Description
Pricing Element 1 - Annual PPM Cost (Total for all lifts) Pricing Element 2 - Engineers Rates (Total of Hours) Pricing Element 3 - Pre-Priced Items (Total Combined Cost)

Numbers

Entry 1
Number
40
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Required Insurances and levels below: Employers Liability - £5mn Public Liability - £20mn Porfessional Indemnity - £1mn Product Liability - £20mn

Suitability

Sme
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2030, 23:59
Max Extent Date
31 Jan 2032, 23:59

Renewal

Description
1+1

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50750000
Description
Lift-maintenance services

Delivery locations

Entry 1
Region
UKI31
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKI6
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
083106-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
2 Sept 2026, 14:37
Format
text/html

Planning and budget

No Engagement Notice Rationale
The City has not conducted any Preliminary Market Engagement prior to the issuing of the Tender Notice, due to the following Housing (HRA) undertaking market research and engaged with a number of comparable Local Authorities to understand current industry practice and prevailing contractual arrangements. The proposed approach aligns more closely with the risk allocation adopted across the sector and is considered to represent a proportionate and commercially acceptable position, whilst continuing to safeguard the Corporation’s operational interests and service delivery requirements.

Buyer, suppliers and contacts

Organisation 1
Name
The Mayor and Commonalty and Citizens of the City of London
Id
GB-PPON-PYQD-1693-MYXR

Identifier

Scheme
GB-PPON
Id
PYQD-1693-MYXR

Address

Street Address
PO Box 270
Locality
City of London
Postal Code
EC2P 2EJ
Country
GB
Country Name
United Kingdom
Region
UKI43

Contact

Name
Robert Pine

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · City of London · UKI43 · EC2P 2EJ · United Kingdom
  • Delivery location · UKI31 · United Kingdom
  • Delivery location · UKI6 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 083106-2026Tender notice on Find a Tender ·