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PROCUREMENT OPPORTUNITY

Estate Cleaning Services

Northamptonshire Partnership Homes · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 07:15.

Opportunity overview

Northamptonshire Partnership Homes (NPH) wishes to invite interested parties to bid for the provision of Estates Cleaning services to cover a number of the properties and sites managed on behalf of West Northamptonshire Council (WNC). NPH manages diverse estates comprising 851 blocks of general needs type residential accommodation serving the needs of 5800 dwellings, together with 2 blocks of older person type accommodation, plus third-party agreements with 2 extra care providers across Northampton, and an additional 2 developments catering for homeless provision. The term 'cleaning' in terms of the blocks and estates covers the provision of the following services: •The cleaning of the internal communal areas of housing blocks and making sure they are free of litter, ensuring they are left clean and smelling pleasantly after every visit to site. •The cleaning of any furniture in communal areas, particularly in Older Persons accommodation. •Ensuring that the external communal areas are kept clean, litter & detritus free. •Specialist cleaning to communal areas of some other individual schemes including those housing elderly residents, Older Persons Accommodation and those in need of extra support. •Some ancillary cleaning and other associated duties. •Assisting NPH in the removal of fly tipping (including items such as black bags, refuse sacks, small pieces of furniture) from inside and outside residential blocks and on estates. •Other site based tasks which may be carried out on a regular basis to certain properties. This contract relates mainly to the internal elements of the blocks managed by NPH and the communal areas around the estates, but includes bin stores, garage and parking areas, drying and recreational areas. NPH is adopting the principles of the HouseMark Photo Book for the delivery and management of this contract and have also worked extensively with residents to establish the level of service that they require in respect of Estate Services. NPH will be expecting the successful tenderers to work with them in ensuring that this level of service, together with the standards identified in the HouseMark PhotoBook, are maintained. The minimum expected level of services has been identified as an "A" standard. For more information about this opportunity, please visit the eSourcing portal at: https://nph.delta-esourcing.com/tenders/UK-UK-Northampton:-Cleaning-services./B85ZC88529 To respond to this opportunity, please click here: https://nph.delta-esourcing.com/respond/B85ZC88529

Classification

  • CPV90910000 — Cleaning services
  • CPV90911000 — Accommodation, building and window cleaning services
  • CPV90911200 — Building-cleaning services

Lots

  • Lot 1£9.6m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
NPH_2025_70
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
NPH will conduct this procurement in two stages - Stage 1 – Initial Bid submission This will comprise of submission of the procurement specific questionnaire, written quality response and pricing submissions. Submissions will be assessed out of a maximum 85% total score. Stage 2 – Presentation and final award The top 5 scoring combined price bidders bad on the quality and price submissions will be shortlisted to an in-person presentation stage. Any bidder outside of the top 5 will be rejected at this point and will not continue any further in the process. This presentation stage will be worth 15%. Note where a bidder is within the top 5, but their combined written quality and pricing submission score (out of 85%) is more than 15% less than the next lowest ranked bidder then NPH reserve the right not shortlist them to the presentation stage. This is on the basis that even if the maximum score is achieved at the presentation stage the bidder cannot surpass the score achieved by the next highest ranked bidder and so could not be successful following the presentation stage. Final Award Following the presentations by the top 5 shortlisted bidders, the combined score for the shortlisted bidders (out of 85%) will be added to their presentation score (out of 15%) to form a total score out of a maximum possible 100%, and the award will be made to the bidder that has achieved the highest combined score, that being considered the most advantageous tender (MAT).

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
14 Oct 2026, 14:00

Enquiry period

Ends
2 Sept 2026, 14:00

Expected award period

Ends
15 Feb 2027, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
11,520,000
Amount
9,600,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality Questions

Numbers

Entry 1
Number
50
Weight
percentageExact
Criterion 2
Type
price
Name
Pricing Matrix

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 3
Type
quality
Name
Presentation

Numbers

Entry 1
Number
15
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
Public Liability - £10 Million Employee Liability - £5 Million Contractor All Risk£1 Million The minimum eligible annual turnover is: £2 million averaged over three years
Criterion 2
Type
technical
Description
Organisational Accreditations/Qualifications/Certifications British Institute of Cleaning Science (BICSc) (Mandatory) A relevant ISO certification for: Quality Management in line with ISO 9001 (Desirable), Environmental Management in line with ISO 14001, Health and Safety in line with ISO 45001 – such as SafeContractor / CHAS / Constructionline (Desirable) Risk Assessments and Method Statements (RAMS) (Desirable) Operative Accreditations/Qualification/Certifications DBS Check (Mandatory) COSHH Training (Desirable) Manual Handling Training (Desirable) Health and Safety Training (Desirable) Safeguarding Training (Desirable)

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Jul 2027, 00:00
Ends
30 Jun 2031, 23:59
Max Extent Date
30 Jun 2033, 23:59

Renewal

Description
Total 24 months as 12 months + 12 months or to suit the needs of NPH

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services
Entry 2
Scheme
CPV
Id
90911000
Description
Accommodation, building and window cleaning services
Entry 3
Scheme
CPV
Id
90911200
Description
Building-cleaning services

Delivery locations

Entry 1
Region
UKF24
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
082939-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
2 Sept 2026, 10:11
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Northamptonshire Partnership Homes
Id
GB-PPON-PGTJ-9157-YWQM

Identifier

Scheme
GB-PPON
Id
PGTJ-9157-YWQM

Address

Street Address
9-13 St. James Mill Road
Locality
Northampton
Postal Code
NN5 5JW
Country
GB
Country Name
United Kingdom
Region
UKF24

Contact

Name
Karen Andrews
Telephone
00000000000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Northampton · UKF24 · NN5 5JW · United Kingdom
  • Delivery location · UKF24 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 082939-2026Tender notice on Find a Tender ·