ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

Provision of Corporate Technology Platform (EcoSystem)

Scottish Police Authority · tender

Tender information last checkedLast checked 25 Sept 2026, 07:31.

Opportunity overview

The Authority intends to procure a modern Corporate Technology Platform (Ecosystem) to replace fragmented and ageing legacy corporate systems and provide an integrated digital platform supporting key enabling services across Police Scotland. The requirement is for an integrated Enterprise Resource Planning (ERP) and Human Capital Management (HCM) Ecosystem, together with the associated hosting, integration, implementation, data migration, training, transition, support and professional services required to deliver and sustain the solution. The Contract is expected to be for a period of seven (7) years with options, exercisable solely at the Authority's discretion, to extend by up to three (3) further periods of twelve (12) months each, giving a maximum potential duration of ten (10) years.

Classification

  • CPV48000000 — Software package and information systems
  • CPV48100000 — Industry specific software package
  • CPV48422000 — Software package suites
  • CPV48440000 — Financial analysis and accounting software package
  • CPV48441000 — Financial analysis software package
  • CPV48442000 — Financial systems software package
  • CPV48450000 — Time accounting or human resources software package
  • CPV48451000 — Enterprise resource planning software package
  • CPV48490000 — Procurement software package
  • CPV48517000 — IT software package
  • CPV48900000 — Miscellaneous software package and computer systems
  • CPV72210000 — Programming services of packaged software products
  • CPV72212100 — Industry specific software development services
  • CPV72222300 — Information technology services
  • CPV72227000 — Software integration consultancy services
  • CPV72254000 — Software testing
  • CPV72260000 — Software-related services
  • CPV72261000 — Software support services
  • CPV72263000 — Software implementation services
  • CPV72265000 — Software configuration services
  • CPV72266000 — Software consultancy services
  • CPV72267000 — Software maintenance and repair services
  • CPV72267100 — Maintenance of information technology software
  • CPV72267200 — Repair of information technology software

Lots

  • The Authority intends to award a contract to a single service provider for the provision of a Corporate Technology Platform (EcoSystem). The requirement is for an integrated Enterprise Resource Planning (ERP) and Human Capital Management (HCM) Ecosystem, together with the associated hosting, integration, implementation, data migration, training, transition, support, and professional services required to deliver and sustain the solution. The scope of the Ecosystem contract will cover the following elements: MVP / Minimum Commitment (This is the minimum the Authority will commit to purchase as part of this contract): - HR - Payroll - Duty Management - Common platform services Optional Requirements (May be procured as either: a) additional modules within the proposed Ecosystem that will replace the system/solution currently in place, or b) integrations between the Ecosystem and the existing system or service, enabling data exchange, reporting, workflow triggers, or other interoperability without necessarily replacing the existing system): - Estates - Fleet - Finance - Procurement Contract Duration & Value: The Contract is expected to be for an initial period of seven (7) years with options, exercisable solely at the Authority's discretion, to extend by up to three (3) further periods of twelve (12) months each, giving a maximum potential duration of ten (10) years (120 months). The estimated total value of the Contract is approximately 51,000,000 GBP over the maximum potential contract duration. This includes initial and ongoing software licensing, software support and maintenance, cloud hosting, implementation services, and system integration services. Procedure & Negotiation Parameters: This procurement is being conducted using the Competitive Procedure with Negotiation (CPN). The Authority intends to invite a minimum of 5 qualified candidates to participate in Stage 2 (Invitation to Tender), subject to a sufficient number of compliant Stage 1 SPD submissions being received. In order to identify the Most Economically Advantageous Tender (MEAT), the Authority reserves the right to either: 1. Evaluate all initial tenders and award the contract without entering into negotiations; or 2. Commence negotiations with Bidders who submit compliant initial tenders in order to improve tender content. Bidders should note that initial tenders should be fully compliant and capable of assessment on their own merits without relying on negotiation or clarification. The Authority also reserves the right to apply successive stages during negotiations to reduce the number of tenders to be negotiated. Note: The Authority's minimum requirements and final award criteria are non-negotiable. Candidates must refer to the Corporate Technology Platform (EcoSystem) Information and Instructions for Candidates document available on PCS-Tender for full procurement details and instructions. Additional information: Candidates must refer to the Corporate Technology Platform (EcoSystem) Information & Instructions for Candidates on PCS-Tender. Non-compliance may result in submission rejection. Economic operators may be excluded from this competition under Regulation 58 of the Public Contracts (Scotland) Regulations 2015.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PROC-26-3599
Status
active
Main Procurement Category
goods
Procurement Method
selective
Procurement Method Details
Competitive procedure with negotiation
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
48000000
Description
Software package and information systems

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
SPD Question 4A.1 Trade Registers It is a requirement of this procurement that UK-based Candidates must hold a valid registration with Companies House. Where a UK-based Candidate is not registered with Companies House, they must be able to verify to the Authority’s satisfaction that they are actively trading under the company name and from the address provided in their submission. Candidates based in the UK must confirm their Companies House registration status within this question. Candidates based outside the UK must be enrolled in the relevant professional or trade register appropriate to their country of establishment, as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015. SPD Question 4A.2 Authorisation/Membership It is a requirement of this Contract that Candidates must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 27001 and must be certified to Cyber Essentials Plus by an IASME accredited (or equivalent) body. Candidates are required to confirm and demonstrate compliance as part of their response. If a Candidate does not currently hold these certifications but is actively working towards them, they must advise the expected date of attainment. Valid ISO 27001 and Cyber Essentials Plus certifications must be fully in place prior to the commencement of any subsequently awarded contract. Failure to have these in place prior to award will result in the Contract not being awarded.

Applies To

supplier
Criterion 2
Type
economic
Description
The minimum economic and financial requirements are detailed in Appendix 1 (SPD requirements) of the document titled "Corporate Technology Platform (EcoSystem) ITP Information and Instructions for Candidates" attached to the PCS-Tender project. This section refers to SPD (Scotland) Section IV: Selection Criteria – Part 4B (Economic and Financial Standing): 4B.1.1 & 4B.1.3 – Specific Yearly Turnover: Candidates must meet the minimum average annual turnover threshold as specified in the procurement documentation. 4B.3 – Other Economic/Financial Requirements: Candidates must satisfy the financial ratio and credit risk assessments detailed in the candidate instructions. 4B.5.1, 4B.5.2 & 4B.5.3 – Insurance Requirements: Candidates must confirm they hold, or commit to obtaining prior to contract commencement, the required levels of Employer’s Liability, Public Liability, and Professional Indemnity insurance. 4B.6 & 4B.6.1 – Financial Assurance / Guarantees: The Authority reserves the right to require additional assurances (such as a Parent Company Guarantee or Bank Guarantee) where a Candidate fails to satisfy the standard financial standing criteria
Minimum
SPD Section IV: Selection Criteria – Part 4B (Economic & Financial Standing) 4B.1.1 – General Turnover: Candidates are required to have a minimum average annual general turnover of at least 55,000,000 GBP for the last three (3) available financial years in the business area covered by this contract. Where turnover information is not available for the full three-year period, the Candidate must state the exact date on which they were established or commenced trading. 4B.5.1 & 4B.5.2 – Insurance Requirements: It is a mandatory requirement of this contract that Candidates hold, or commit to obtaining prior to the commencement of any subsequently awarded contract, the following insurance coverage levels: Employer’s (Compulsory) Liability Insurance: Minimum 10,000,000 GBP in respect of each claim, without limit to the number of claims. Public Liability Insurance: Minimum 5,000,000 GBP in respect of each claim, without limit to the number of claims. Professional Indemnity Insurance: Minimum 5,000,000 GBP in respect of each claim, without limit to the number of claims. Product Liability Insurance: Minimum 5,000,000 GBP in respect of each claim and in the aggregate. Cyber Liability Insurance: Minimum 10,000,000 GBP in respect of each claim and in the aggregate. Candidates may be required to provide valid copies of insurance certificates detailing insurer name, policy numbers, expiration dates, limits, and excesses. 4B.6 & 4B.6.1 – Financial Risk & Guarantees: Candidates must achieve a Creditsafe risk score of greater than 30 (or equivalent acceptable risk level). The Authority reserves the right to seek additional financial assurances where a Candidate fails to achieve the required financial standing score, by requiring a formal commitment to obtain a Parent Company Guarantee (PCG) or Bank Guarantee prior to contract award.

Applies To

supplier
Criterion 3
Type
technical
Description
Candidates must refer to the document titled "Corporate Technology Platform (EcoSystem) Information and Instructions for Candidates" attached to the PCS-Tender project for full details regarding Section IV, Part 4C (Technical and Professional Ability). This section covers the following SPD (Scotland) Part IV: Section C selection criteria: 4C.1.2 (Technical Experience & Case Studies): Demonstration of past performance and technical capability through relevant case studies covering core Ecosystem delivery, project management, complex cloud data migration, and system integrations. 4C.2 (Key Persons & Technical Personnel): Qualifications, skills, and relevant experience of key personnel assigned to deliver the contract. 4C.4 (Supply Chain Management & Subcontracting): Demonstration of supply chain oversight, quality management, and subcontracting controls. 4C.7 (Environmental Management): Environmental management measures, sustainability policies, and carbon reduction strategies applied during contract delivery. 4C.10 (Subcontracting Intentions): Identification of any proportion of the contract intended to be subcontracted and details of proposed subcontractors.
Minimum
SPD Section IV: Selection Criteria – Part 4C (Technical & Professional Ability) Candidates must refer to Appendix 1 (SPD Requirements) of the document titled "Corporate Technology Platform (EcoSystem) Information and Instructions for Candidates" attached to PCS-Tender for full evaluation methodology and minimum scoring thresholds. Summary of Requirements & Weightings: - 4C.1.2.A – Corporate EcoSystem Service Delivery: 20% - 4C.1.2.B – Project Delivery: 15% - 4C.1.2.C – Project Delivery: Project Management: 10% - 4C.1.2.D – Data Migration of Complex Legacy Systems to Cloud: 15% - 4C.1.2.E – Integration of Back Office Corporate Systems with Frontline Mission Critical Systems: 15% - 4C.2 – Key Persons & Technical Personnel (10% Weighting): - 4C.4 – Supply Chain Management (10% Weighting) - 4C.7 – Environmental Management (5% Weighting - 4C.10 – Subcontracting Intentions (Unweighted / Information Only). Personnel Security Vetting Requirement: Key personnel assigned to the delivery of the contract must attain Non-Police Personnel Vetting (NPPV) Level 2 and Level 3 (as required by specific role access) prior to contract commencement. Candidates who currently hold, or have recently held, active NPPV Level 2 and 3 vetting should highlight this within their submission.

Applies To

supplier

Contract terms

Performance Terms
The Invitation to Tender (ITT) documentation will set out the full contract performance conditions and Key Performance Indicators (KPIs). Supplier performance will be evaluated using a Balanced Scorecard framework covering Quality, Service, Cost, and Sustainability. Key focus areas may include: - Customer Service & Stakeholder Engagement - Statutory Compliance & Information Governance - Operational Delivery & Milestone Progression - Innovation & Continuous Improvement - Financial Management - Fair Work First & Community Benefits The Contract Administrator and key stakeholders will evaluate performance against targets using the following scoring scale: 4 – Exceeding Expectations (Score: 100) 3 – Meeting Expectations (Score: 75) 2 – Minor Concerns (Score: 50) 1 – Major Concerns (Score: 25) 0 – Not Performing (Score: 0) Failure to maintain acceptable scores may trigger contractual remedial processes.
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Other Requirements

Requires Staff Names And Qualifications
Yes

Second Stage

Successive Reduction
Yes
No Negotiation Necessary
Yes
Invitation Date
16 Nov 2026, 00:00

Covered By

GPA

Tender Period

Ends
5 Oct 2026, 12:00

Submission terms

Languages

en

Recurrence

Description
The Authority anticipates re-tendering prior to expiry. If re-procured, a new Contract Notice is expected to be published approximately 18 months prior to the end of the contract period (including any exercised extension options). The Authority reserves the right, at its sole discretion, to extend the Contract in accordance with the extension provisions.

Lots and requirements

Entry 1
Id
1
Description
The Authority intends to award a contract to a single service provider for the provision of a Corporate Technology Platform (EcoSystem). The requirement is for an integrated Enterprise Resource Planning (ERP) and Human Capital Management (HCM) Ecosystem, together with the associated hosting, integration, implementation, data migration, training, transition, support, and professional services required to deliver and sustain the solution. The scope of the Ecosystem contract will cover the following elements: MVP / Minimum Commitment (This is the minimum the Authority will commit to purchase as part of this contract): - HR - Payroll - Duty Management - Common platform services Optional Requirements (May be procured as either: a) additional modules within the proposed Ecosystem that will replace the system/solution currently in place, or b) integrations between the Ecosystem and the existing system or service, enabling data exchange, reporting, workflow triggers, or other interoperability without necessarily replacing the existing system): - Estates - Fleet - Finance - Procurement Contract Duration & Value: The Contract is expected to be for an initial period of seven (7) years with options, exercisable solely at the Authority's discretion, to extend by up to three (3) further periods of twelve (12) months each, giving a maximum potential duration of ten (10) years (120 months). The estimated total value of the Contract is approximately 51,000,000 GBP over the maximum potential contract duration. This includes initial and ongoing software licensing, software support and maintenance, cloud hosting, implementation services, and system integration services. Procedure & Negotiation Parameters: This procurement is being conducted using the Competitive Procedure with Negotiation (CPN). The Authority intends to invite a minimum of 5 qualified candidates to participate in Stage 2 (Invitation to Tender), subject to a sufficient number of compliant Stage 1 SPD submissions being received. In order to identify the Most Economically Advantageous Tender (MEAT), the Authority reserves the right to either: 1. Evaluate all initial tenders and award the contract without entering into negotiations; or 2. Commence negotiations with Bidders who submit compliant initial tenders in order to improve tender content. Bidders should note that initial tenders should be fully compliant and capable of assessment on their own merits without relying on negotiation or clarification. The Authority also reserves the right to apply successive stages during negotiations to reduce the number of tenders to be negotiated. Note: The Authority's minimum requirements and final award criteria are non-negotiable. Candidates must refer to the Corporate Technology Platform (EcoSystem) Information and Instructions for Candidates document available on PCS-Tender for full procurement details and instructions. Additional information: Candidates must refer to the Corporate Technology Platform (EcoSystem) Information & Instructions for Candidates on PCS-Tender. Non-compliance may result in submission rejection. Economic operators may be excluded from this competition under Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Has Renewal
Yes
Has Options
Yes
Status
active

Award criteria

Criteria

Criterion 1
Name
Quality
Type
quality
Description
60
Criterion 2
Type
price
Description
40

Contract period

Duration In Days
3,600

Renewal

Description
The Authority reserves the right, at its sole discretion, to extend the Contract by up to 3 further 12-month periods (12+12+12 months), to a maximum of 10 years (120 months). Extensions are subject to satisfactory performance, ongoing business requirements, and formal written approval prior to expiry.

Second Stage

Minimum Candidates
5
Maximum Candidates
5

Selection criteria

Description
The top five (5) ranked Candidates identified by applying the Part IV Selection Criteria weightings below will be invited to participate in Stage 2 (ITT): - 4C.1.2.A – Corporate EcoSystem Service Delivery: 20% - 4C.1.2.B – Project Delivery: 15% - 4C.1.2.C – Project Delivery - Project Management: 10% - 4C.1.2.D – Data Migration of Complex Legacy Systems to Cloud: 15% - 4C.1.2.E – Integration of Back Office Corporate Systems Including With Frontline Mission Critical Systems: 15% - 4C.2.A – Key Persons: 10% - 4C.4.A – Supply Chain Management: 10% - 4C.7.A – Environmental: 5% Tie Breaker Mechanism: In the event of a tie for fifth place, the Candidate with the highest score for 4C.1.2.A Case Study 1 (Corporate EcoSystem Service Delivery) will be invited to participate in the ITT stage. If a tie remains, the Candidate with the highest score for 4C.1.2.B Case Study 2 (Project Delivery) will be invited. If a tie still remains, the Candidate with the highest score for 4C.1.2.C Case Study 3 (Project Delivery: Project Management) will be invited. Where a tie cannot be broken using this hierarchy, the Authority reserves the right to invite all tied Candidates to Stage 2. Discretionary Expansion: The Authority reserves the right to invite more than five (5) Candidates to tender where considered necessary to ensure sufficient competition and equal treatment of Candidates. Financial Standing Assurances: Candidates should be aware that the Authority reserves the right to seek additional assurances where a Candidate fails to achieve the required financial standing by way of a commitment to obtaining a Parent Company Guarantee (PCG) or a Bank Guarantee. Failure to provide this commitment may result in exclusion from the tender process. Failure to execute either guarantee if required will result in contract award not being made to the successful Candidate.

Submission terms

Variant Policy
notAllowed

Options

Description
The Authority reserves the right to procure additional software licensing, software support, maintenance, cloud hosting, professional services, consultancy, system integrations, and training—all associated with the successful solution—at any point during the initial contract period and any subsequent extension period(s). The value of all potential optional modules, services, and extensions has been accounted for in the total estimated contract value stated in this Notice.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 3
Scheme
CPV
Id
48422000
Description
Software package suites
Entry 4
Scheme
CPV
Id
48440000
Description
Financial analysis and accounting software package
Entry 5
Scheme
CPV
Id
48441000
Description
Financial analysis software package
Entry 6
Scheme
CPV
Id
48442000
Description
Financial systems software package
Entry 7
Scheme
CPV
Id
48450000
Description
Time accounting or human resources software package
Entry 8
Scheme
CPV
Id
48451000
Description
Enterprise resource planning software package
Entry 9
Scheme
CPV
Id
48490000
Description
Procurement software package
Entry 10
Scheme
CPV
Id
48517000
Description
IT software package
Entry 11
Scheme
CPV
Id
48900000
Description
Miscellaneous software package and computer systems
Entry 12
Scheme
CPV
Id
72210000
Description
Programming services of packaged software products
Entry 13
Scheme
CPV
Id
72212100
Description
Industry specific software development services
Entry 14
Scheme
CPV
Id
72227000
Description
Software integration consultancy services
Entry 15
Scheme
CPV
Id
72254000
Description
Software testing
Entry 16
Scheme
CPV
Id
72260000
Description
Software-related services
Entry 17
Scheme
CPV
Id
72261000
Description
Software support services
Entry 18
Scheme
CPV
Id
72263000
Description
Software implementation services
Entry 19
Scheme
CPV
Id
72265000
Description
Software configuration services
Entry 20
Scheme
CPV
Id
72266000
Description
Software consultancy services
Entry 21
Scheme
CPV
Id
72267000
Description
Software maintenance and repair services
Entry 22
Scheme
CPV
Id
72267100
Description
Maintenance of information technology software
Entry 23
Scheme
CPV
Id
72222300
Description
Information technology services
Entry 24
Scheme
CPV
Id
72267200
Description
Repair of information technology software

Delivery locations

Entry 1
Region
UKM

Buyer, suppliers and contacts

Organisation 1
Name
Scottish Police Authority
Id
GB-FTS-158789

Identifier

Legal Name
Scottish Police Authority

Address

Street Address
2 French Street
Locality
Glasgow
Region
UKM
Postal Code
G40 4EH
Country Name
United Kingdom

Contact

Telephone
+44 1786895668

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
03
Description
Public order and safety
Organisation 2
Name
Glasgow Sherriff Court
Id
GB-FTS-186287

Identifier

Legal Name
Glasgow Sherriff Court

Address

Street Address
1 Carton Place
Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom

Contact

Telephone
+44 1414185247

Roles

reviewBody

Recorded locations

  • Buyer location · Glasgow · UKM · G40 4EH · United Kingdom
  • Delivery location · UKM

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 082808-2026tender ·