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Travel Management, Meetings & Events Services

Southern Universities Management Services (SUMS) · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 08:25.

Opportunity overview

The purpose of this Preliminary Market Engagement (PME) exercise is to engage with the market to understand current supplier capability, market developments and potential approaches to the delivery of travel management services. SUPC is seeking to gather information to help inform the scope, lotting structure, commercial model and service requirements of the proposed framework, including the potential provision of business travel, student travel, meetings and events, and associated services. The proposed framework will provide higher and further education institutions and other public sector organisations with access to a range of travel management services. The final scope and lotting structure will be informed by member requirements, supplier engagement and wider market intelligence. Information gathered through this exercise will help SUPC to develop the procurement strategy and specification. The PME is not a tender and does not constitute a commitment by SUPC to proceed with any particular approach or award a contract. The resulting framework agreement would be available to all members of the regional consortia that comprise UKUPC (APUC, LUPC, NEUPC, NWUPC, SUPC, TEC and TUCO). Members span a range of public sector organisations and include higher education institutions, schools and colleges, government departments, local authorities, charitable organisations, housing associations, NHS trusts, and others.

Classification

  • CPV55120000 — Hotel meeting and conference services
  • CPV63510000 — Travel agency and similar services
  • CPV63515000 — Travel services
  • CPV63516000 — Travel management services
  • CPV79952000 — Event services
  • CPV79997000 — Business travel services

Lots

  • Lot LOT-0000Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
PFB4070 SU
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Communication

Future Notice Date
1 Feb 2027, 23:59

Lots and requirements

Entry 1
Id
LOT-0000
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
3 Apr 2028, 01:00
Ends
29 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
63516000
Description
Travel management services
Entry 2
Scheme
CPV
Id
55120000
Description
Hotel meeting and conference services
Entry 3
Scheme
CPV
Id
63510000
Description
Travel agency and similar services
Entry 4
Scheme
CPV
Id
63515000
Description
Travel services
Entry 5
Scheme
CPV
Id
79952000
Description
Event services
Entry 6
Scheme
CPV
Id
79997000
Description
Business travel services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Suppliers are invited to access the PME via our tendering portal, Mercell: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=108426&TID=100113488&B= On the portal you will find: 1. PME overview document - which includes a link to the survey 2. Draft specification - which suppliers are invited to review. Suppliers are welcome to annotate the draft specification and return it to SUPC via the Mercell messaging function, and may also use the messaging function to raise any clarification queries. Suppliers are invited to complete the market engagement survey via Microsoft Forms to provide feedback on the proposed scope, potential service requirements, commercial models and pricing approaches. You can find the survey here: https://forms.cloud.microsoft/e/0X0Wz7HsLe The PME survey will open on Tuesday 1 September and remain open for four weeks, closing on Friday 25 September. We would also welcome any feedback on the draft specification by this date. The wider PME process will remain open until Friday 20 November to allow time for SUPC to review responses, hold any follow-up discussions with suppliers and carry out any further engagement activity required.
Due
20 Nov 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
082440-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
1 Sept 2026, 09:02
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Southern Universities Management Services (SUMS)
Id
GB-PPON-PZZN-4928-CWMD

Identifier

Scheme
GB-PPON
Id
PZZN-4928-CWMD

Address

Street Address
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Locality
Reading
Postal Code
RG6 6BU
Country
GB
Country Name
United Kingdom
Region
UKJ11

Contact

Name
Izzy Mackenzie
Telephone
+44 123456789

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Reading · UKJ11 · RG6 6BU · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 082440-2026Preliminary market engagement notice on Find a Tender ·