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PROCUREMENT OPPORTUNITY

TfL Vegetation Inspection Services

Transport for London · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 22:25.

Opportunity overview

Transport for London (TfL) is establishing a contract for vegetation inspection services to enable TfL to access arboricultural, ecological and environmental expertise, whether that is regular, ongoing maintenance or one-off, project-specific requests. In addition, this contract will require the supplier to provide TfL with full access to, and ownership of, the track inspection and ecological data that is collected. The context supporting this contract is an increased legislative requirement for TfL to be aware of, and report on, ecological data. The contract will include: Track-side vegetation inspections - Environmental and vegetation inspections occurring on and around the track, including fencing (if required) inspections, routine off-track PM6 vegetation inspections, cyclical Tree Condition Assessments, possession tree work specifications and canopy corridor assessments in relation to leaf-fall adhesion risk. Inspections will be carried out in line with TfL track engineering safety standards to ensure the track is safe for operation, by suitably certificated personnel (including Sentinel with ICI-LUL endorsement and LANTRA tree inspection qualifications). Built environment vegetation inspections - Environmental and vegetation inspections in and around station grounds, car parks and green roofs (if required). These inspections will be carried out to ensure TfL's built environment is safe for staff and the public using TfL services.

Classification

  • CPV50225000 — Railway-track maintenance services
  • CPV71313450 — Environmental monitoring for construction
  • CPV71350000 — Engineering-related scientific and technical services
  • CPV71631470 — Railway-track inspection services
  • CPV71631480 — Road-inspection services

Lots

  • Lot 1£690k · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
WS1633114162
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
TfL will be using its SAP Ariba portal to manage the procurement which can be accessed through the following link: https://service.ariba.com/Supplier.aw To access the tender, you will need to be registered on this portal. If you encounter any problems, please contact: Ariba_Supplier_Enablement@tfl.gov.uk Once registered on the SAP Ariba Business Network, you must then send your Ariba Network ID (ANID) with your completed Expression of Interest to the following email address: TrackProcurementTeam@tfl.gov.uk with subject line "TfL Vegetation Inspection Services ".
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
1. Conditions of participation / selection stage 2. Initial tenders - first round of submissions against the published criteria 3. Negotiation / dialogue rounds - one or more rounds of structured discussion, demonstrations, site visits or refinement of solutions 4. Final tenders - submitted against the refined requirement 5. Assessment and award - against the MAT (most advantageous tender) criteria as published 6. Contract award notice + assessment summaries - to unsuccessful suppliers, triggering the 8-working-day standstill

Special regime

utilities

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
2 Nov 2026, 23:59

Expected award period

Ends
20 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Sept 2029, 23:59

Amendments

Entry 1
Description
The tender is delayed and will only be available now mid October
Id
085147-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
690,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical
Description
Methodology, skills, expertise, innovation and project management

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Type
cost
Name
Commercial
Description
Pricing and contract

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Quality
Description
Survey, inspection and data assurance processes

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Social Value
Description
Tailored Themes Outcomes and Measures or the Tailored TOM System

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
quality
Name
Safety, Health and Environment
Description
Health and safety practices, mitigating dangers, approach toward working in hazardous environments

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
At the selection (shortlisting) stage, suppliers must complete the Procurement Specific Questionnaire and respond to experience-based questions demonstrating relevant experience of comparable services. Personnel delivering the services will be required to hold the qualifications and certifications set out in the specification, including Sentinel with ICI-LUL endorsement, LANTRA Basic / Professional Tree Inspection qualifications and a minimum NQF Level 3 arboricultural qualification for tree condition assessment surveyors.

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2029, 23:59
Max Extent Date
30 Nov 2030, 23:59

Renewal

Description
The extension option will be exercised as 3+1. This represents the award of a new contract for a maximum of three years

Options

Description
This procurement can be used across any / all TfL infrastructure and is closely related to TfL Ecology Support Services Framework. Works delivery (vegetation clearance or treatment) is not within scope.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50225000
Description
Railway-track maintenance services
Entry 2
Scheme
CPV
Id
71313450
Description
Environmental monitoring for construction
Entry 3
Scheme
CPV
Id
71350000
Description
Engineering-related scientific and technical services
Entry 4
Scheme
CPV
Id
71631470
Description
Railway-track inspection services
Entry 5
Scheme
CPV
Id
71631480
Description
Road-inspection services

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
085147-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
9 Sept 2026, 04:14
Format
text/html

Planning and budget

No Engagement Notice Rationale
Market engagement has taken place. Initially one notice was published (UK2: Preliminary market engagement notice Notice identifier: 2025/S 000-071670 Procurement identifier (OCID): ocds-h6vhtk-05dbea) for one framework consisting of 3 lots. This has changed now to two tenders (one contract awarded to one supplier - this tender notice applies) and another (one frameworks consisting of up to 5 suppliers). The market engagement notice will apply to the latter.

Buyer, suppliers and contacts

Organisation 1
Name
Transport for London
Id
GB-PPON-PHMT-6197-NWNZ

Identifier

Scheme
GB-PPON
Id
PHMT-6197-NWNZ

Address

Street Address
5 Endeavour Square
Locality
London
Postal Code
E20 1JN
Country
GB
Country Name
United Kingdom
Region
UKI41

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · London · UKI41 · E20 1JN · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

4 published notice versions reviewed by ProcuraAxis.

4 VERSIONS
  1. 082422-2026Tender notice on Find a Tender ·
  2. 082983-2026Tender notice on Find a Tender ·
  3. 085146-2026Tender notice on Find a Tender ·
  4. 085147-2026Tender notice on Find a Tender ·