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PROCUREMENT OPPORTUNITY

Catering for STEAM - Museum of The Great Western Railway

Swindon Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 09:00.

Opportunity overview

Swindon Borough Council is seeking to explore future options for the delivery of conferencing, banqueting, special events and café catering at STEAM – Museum of the Great Western Railway, Swindon. The Preliminary Market Engagement (PME) questionnaire have been produced to enable Swindon Borough Council to engage with potential suppliers and to understand the market and the potential interest in this opportunity. Any information provided will only be used for research purposes. The supporting questionnaire does not constitute an Invitation to Tender process, and will not be judged against any criteria, nor will it inform any potential tender process in the future, and no award of any contract will be made as part of this process.

Classification

  • CPV55500000 — Canteen and catering services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
1
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2034, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55500000
Description
Canteen and catering services

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Catering for STEAM – Museum of the Great Western Railway Swindon Borough Council invites you to contribute to preliminary market engagement in relation to catering for STEAM – Museum of the Great Western Railway and would welcome the views of suppliers on the questions set out in the questionnaire. The intention is to invite supplier feedback to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council. STEAM is considering either appointing a single catering partner or multiple operators to deliver high-quality food and beverage services to the museum’s three core business segments: • Conferencing • Special Events & Banqueting • Café The initial contract term will be for 60 months with an option to extend for a further 24 months (2 periods of 12 months) for a potential total contract term of 7 years. Estimated contract spend is £2.4m across the initial 5 year contract term and £3.6m across the potential total 7 year contract term. Engagement Process Description To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the Preliminary Market Engagement documents. Responses to the Preliminary Market Engagement Questionnaire are required to be submitted no later than 28th September 2026, 15:00 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Due
28 Sept 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
082173-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
28 Aug 2026, 13:04
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Swindon Borough Council
Id
GB-PPON-PNPT-6195-XDWV

Identifier

Scheme
GB-PPON
Id
PNPT-6195-XDWV

Address

Street Address
Swindon Borough Council, Civic Offices, Euclid Street
Locality
Swindon
Postal Code
SN1 2JH
Country
GB
Country Name
United Kingdom
Region
UKK14

Contact

Name
Mr Ian Surtees

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Swindon · UKK14 · SN1 2JH · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 082173-2026Preliminary market engagement notice on Find a Tender ·