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PROCUREMENT OPPORTUNITY

Hard Facilities Management (Hard FM) Service Provision BCU Wide.

Birmingham City University · Tender notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 09:11.

Opportunity overview

BCU invites the suppliers that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) to participate in Stage 2 of the process for the provision of Hard Facilities Management Service Provision across all 26 of BCU's Campus Sites. Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) . The performance of the contract(s) will be within Birmingham, postcodes B4 to B30. The awarded supplier throughout the duration of any awarded contract shall be expected to provide the following services: • Pre-Planned Statutory Maintenance Service provision. (PPM). • Pre-Planned Non-Statutory Maintenance Service provision as and when required by the customer. (PPM).

Classification

  • CPV79993000 — Building and facilities management services

Lots

  • Lot 1£10m · Including VAT

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • Participants to Stage 2 Tender Stage will be invited via the Delta E-Sourcing PortalOpen source ↗
  • The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.Open source ↗
  • The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
FM290
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Invited Stage 2 Participants will be sent invitations to participate in Stage 2 Tender Stage of the process via https://www.delta-esourcing.com Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
Expression Of Interest Deadline
21 Sept 2026, 17:00
Published risks
Potential Bidders should have the commensurate experience of similar sized and nature of service provision. Service Delivery should therefore be within the Contracting Authorities timescales and performance requirements in order to fulfil the service provision. The Specification of requirements suppliers need to attain are contained in Appendix 1 of the ITT document. Bidder Contract Performance and under performance in attaining Kpi's under the lifetime of any awarded contract will be subject to publication on UK.Gov Central Digital Platform and available for public viewing.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
BCU invites the suppliers only that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) to participate in Stage 2 of the process for the provision of Hard Facilities Management Service Provision across all 26 of BCU's Campus Sites. Competitive flexible procedure description The competitive flexible procedure consisted of the following 2 stages: Stage 1: - Conditions of Participation. Completed. UK4 Tender Notice identifier: 2026/S 000-050552). Stage 1 was an Invitation to Participate for which suppliers needed to satisfy the Conditions of Participation in order to be invited to Stage 2 the Tender Stage. Stage 2: Tender Stage. This stage consists of the completion of method statement responses consisting of questions relating to quality and social value: Service Delivery a) Contract Staffing Levels 20.00% Service Delivery b) Contract Implementation Plan 5.00% Contract Management 10.00% Customer Services 9.00% Innovation 5.00% Added Value 5.00% Social Value 6.00% Price 40% Bidders will be asked to price upon Statutory & Non Statutory PPM costs for asset. Bidders will then have their Quality and Price scores added together to provide an overall score and provide a tender outcome. Justification for not publishing a preliminary market engagement notice. The Contracting Authority has not undertaken Pre-Market Engagement as part of this procurement. The Contracting Authority prior to Invitation to Participate (ITP) publication undertook a review of its Hard FM Services with a FM Consultancy Service Provider to ensure its specifications and requirements meet the Universities current and future requirements for this ITP exercise and are aligned with current market offerings and best practices. This ensures no unfair advantage to any single prospective bidder or distortion of the competition.

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Enquiry period

Ends
14 Sept 2026, 17:00

Expected award period

Ends
1 Oct 2026, 23:59

Amendments

Entry 1
Description
Administrative addition of wording to the notice of: Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
Id
081986-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
10,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality
Description
Quality - This is the completion of method statement questions relating to quality and social value.

Numbers

Entry 1
Number
60
Weight
percentageExact
Criterion 2
Type
price
Name
Price
Description
Bidders will be asked to price upon Statutory & Non Statutory PPM costs for asset maintenance by asset, and provide rate card costings for reactive & remedial works across a multiple of disciplines (Mechanical, Electrical, Building Fabric) offering labour rates, and percentage markup on materials and consumables supplied for the services provided.

Numbers

Entry 1
Number
40
Weight
percentageExact

Second Stage

Minimum Candidates
5
Maximum Candidates
5

Selection criteria

Criteria

Criterion 1
Description
Suppliers that qualified to participate at stage 1 of the 2 stage Competitive Flexible Procedure (UK4 Tender Notice identifier: 2026/S 000-050552) are invited to participate. Suppliers that participated in Stage 1 of the Competitive Flexible Procedure and were identified to be the 5 highest scoring bidders are invited to Stage 2 (Tender Submission) .
For Reduction
Yes

Contract period

Starts
1 Dec 2026, 00:00
Ends
30 Nov 2029, 23:59
Max Extent Date
30 Nov 2031, 23:59

Renewal

Description
1 December 2026 to 30 November 2029 Possible extension to 30 November 2031 5 years Description of possible extension: Two x 1 year optional extensions

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79993000
Description
Building and facilities management services

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
L-1
Document Type
technicalSpecifications
Description
The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.
Entry 3
Id
L-2
Document Type
biddingDocuments
Description
The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.
Entry 4
Id
A-21645
Document Type
biddingDocuments
Description
Participants to Stage 2 Tender Stage will be invited via the Delta E-Sourcing Portal
Format
application/pdf
Entry 5
Id
future
Document Type
biddingDocuments
Access Details
The participants in Stage 2 of the Competitive Flexible Procedure will be provided Stage 2 Documentation via the Delta E-Sourcing Portal.
Entry 6
Id
081986-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 Aug 2026, 18:28
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Birmingham City University
Id
GB-UKPRN-10007140

Identifier

Scheme
GB-UKPRN
Id
10007140

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMDM-3781-JGCD

Address

Street Address
Joseph Priestley Building
Locality
Birmingham
Postal Code
B47BD
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Name
mike owers
Telephone
+441213317677

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Birmingham · UKG31 · B47BD · United Kingdom
  • Delivery location · UKG · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 081974-2026Tender notice on Find a Tender ·
  2. 081986-2026Tender notice on Find a Tender ·