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PROCUREMENT OPPORTUNITY

Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London Estates

The Royal Household · Tender notice on Find a Tender

Tender information last checkedLast checked 23 Sept 2026, 20:46.

Opportunity overview

This contract relates to both fire alarm replacement works and the planned preventative maintenance and Service Contract. Installation works will be required to be undertaken within; 1. Windsor Castle Upper Ward 2. Windsor Castle Middle and Lower Ward 3. Windsor Castle Control Room 4. Windsor Castle Mews 5. Windsor Castle Home Park 6. Kensington Palace - Main Palace, Ancillary Accommodation and Old Barracks The installation works must be completed including commissioning works prior to the end of the fixed contract period (3 years). The estate consists of a number of listed and historic buildings, scheduled ancient monuments and buildings of historic interest, many of which have some form of public access and all of which are considered secure installations. It is envisaged that whilst a single contract, individual installation projects will be managed as separate projects to the service and maintenance contracts. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-detection-systems./6KRNVD8VWP To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6KRNVD8VWP

Classification

  • CPV31625100 — Fire-detection systems
  • CPV31625200 — Fire-alarm systems
  • CPV45312100 — Fire-alarm system installation work
  • CPV45343000 — Fire-prevention installation works
  • CPV50413200 — Repair and maintenance services of firefighting equipment
  • CPV75251110 — Fire-prevention services

Lots

  • Lot 1£8m · Including VAT

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
0042/PPTO
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
works
Above Threshold
Yes
How to submit
Tenderers will need to be registered on the Central Digital Platform (CDP) prior to tender submission and will be required to submit their core information to the Royal Household through CDP. The CDP is available at https://www.gov.uk/find-tender. For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./6KRNVD8VWP To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6KRNVD8VWP Alternatively, Tenderers will need to email the Royal Household Procurement team (procurement@royal.uk) to request access to the PSQ. Tenderers will then need to sign up to the Royal Household's e-Sourcing platform, Delta, in order to receive the ITT and be able to submit clarification questions and tender returns. Sign up link: https://www.delta-esourcing.com/delta/signup.html?userType=supplier.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2. In Stage 2, bidders will be asked to provide a written bid based on the evaluation criteria within the tender pack. This will include an interview element.

Covered By

GPA
CPTPP

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
2 Oct 2026, 11:00

Enquiry period

Ends
17 Sept 2026, 11:00

Expected award period

Ends
1 Feb 2027, 23:59

Amendments

Entry 1
Description
Updated Total Contract Value. Original value was incorrect.
Id
086000-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
8,000,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical Evaluation

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
price
Name
Commercial Evaluation

Numbers

Entry 1
Number
55
Weight
percentageExact
Criterion 3
Type
quality
Name
Environmental & Sustainability

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 4
Type
quality
Name
Interview

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Sept 2027, 00:00
Ends
31 Aug 2030, 23:59
Max Extent Date
1 Sept 2032, 23:59

Renewal

Description
A 3 year contract with the option to extend by up to 2 years.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
31625100
Description
Fire-detection systems
Entry 2
Scheme
CPV
Id
31625200
Description
Fire-alarm systems
Entry 3
Scheme
CPV
Id
45312100
Description
Fire-alarm system installation work
Entry 4
Scheme
CPV
Id
45343000
Description
Fire-prevention installation works
Entry 5
Scheme
CPV
Id
50413200
Description
Repair and maintenance services of firefighting equipment
Entry 6
Scheme
CPV
Id
75251110
Description
Fire-prevention services

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
086000-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
10 Sept 2026, 15:19
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
The Royal Household
Id
GB-PPON-PGLT-2499-PJTM

Identifier

Scheme
GB-PPON
Id
PGLT-2499-PJTM

Address

Street Address
SW1A 1AA
Locality
London
Postal Code
SW1A 1AA
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Frances Swift
Telephone
07515608344

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · London · UKI32 · SW1A 1AA · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 081957-2026Tender notice on Find a Tender ·
  2. 086000-2026Tender notice on Find a Tender ·