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PROCUREMENT OPPORTUNITY

EA Integrated Financial Management Information System Inc. HR/Payroll (Formerly the iFS Project / now known as the EA One Project)

the Education Authority · award, contract

Tender information last checkedLast checked 25 Sept 2026, 09:21.

Opportunity overview

Provision of a fully integrated Finance and HR/Payroll system for the Education Authority

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Fujitsu Services Limited

Matched by number
Contract value
£55.4m
Awarded
Not supplied
Contract signed
30 Nov 2015
Award ID
081908-2026-40622-1
Status
active
Identifier
GB-COH 00096056
Location
Bracknell, UK, United Kingdom

Classification

  • CPV72250000 — System and support services

Lots

  • The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Eduction Additional information: This modification is required to increase the overall contract value by £15m (i.e. 50% of the original published contract value). This value will cover the continued service provision for the full and remaining 5 year contract extension option that is already built into the contract. The contract would then expire on 31 March 2032. Replacing the current EA One system will require a significant lead in time to manage its design, procurement, implementation and for the replacement solution to become business as usual. The EA has commenced work through the EnAble Programme to replace the current system with current timelines working towards an implementation timeline of 2032. The current solution continues to perform and deliver within the KPI's of the contract and is sustainable for the foreseeable future up to March 2032. The 5 year extension term delivers the most financially prudent solution which establishes upfront a 5 year term and minimises financial risk. The extension provides continuity of service and certainty for EA during a period where significant resource and focus will be on the programme of work to replace and transition to the new solution.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
40622
Status
complete
Main Procurement Category
services
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
Regulation 72(1)(b) applies to this particular contract modification. The Regulations states: 72.- (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: - (b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor- (i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract; This modification is for additional contract value to be added to the overall contract value to cover the full extension period of 5 years. The contracted services with Fujitsu will continue as is for that period. A change of contractor to deliver these critical services and manage the system would cause significant inconvenience. The system provided by Fujitsu has been significantly customised and for economic and technical reasons a change of contractor would cause significant inconvenience to EA. To manage and procure the replacement of such a critical solution will take a considerable period of time. That process has commenced under the EnAble Programme. This 5 year contract extension should provide sufficient time to manage this transformational programme.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72250000
Description
System and support services

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
The contract is for an integrated Financial Management Information system and HR/Payroll (including DE's Teachers' payrolls) to meet the Financial Accounting and Reporting requirements and the HR management and Payroll requirements of the Education Authority and the Department of Eduction Additional information: This modification is required to increase the overall contract value by £15m (i.e. 50% of the original published contract value). This value will cover the continued service provision for the full and remaining 5 year contract extension option that is already built into the contract. The contract would then expire on 31 March 2032. Replacing the current EA One system will require a significant lead in time to manage its design, procurement, implementation and for the replacement solution to become business as usual. The EA has commenced work through the EnAble Programme to replace the current system with current timelines working towards an implementation timeline of 2032. The current solution continues to perform and deliver within the KPI's of the contract and is sustainable for the foreseeable future up to March 2032. The 5 year extension term delivers the most financially prudent solution which establishes upfront a 5 year term and minimises financial risk. The extension provides continuity of service and certainty for EA during a period where significant resource and focus will be on the programme of work to replace and transition to the new solution.
Has Options
Yes

Options

Description
The initial contract duration for the iFS Contract will be for a period of ten (10) years. The contract includes an option to extend the contract for five (5) further periods of one (1) year (15 years in total).

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKN

Buyer, suppliers and contacts

Organisation 1
Name
the Education Authority
Id
GB-FTS-116632

Identifier

Legal Name
the Education Authority
No Identifier Rationale
notOnAnyRegister

Address

Street Address
40 Academy Street
Locality
Belfast
Region
UKN06
Postal Code
BT12NQ
Country Name
United Kingdom

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Fujitsu Services Limited
Id
GB-COH-00096056

Identifier

Legal Name
Fujitsu Services Limited
Id
00096056
Scheme
GB-COH

Address

Locality
Bracknell
Region
UK
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures
Id
GB-FTS-159167

Identifier

Legal Name
The UK does not currently have any such bodies with responsibilities for appea/mediation procedures

Address

Locality
Belfast
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
081908-2026-40622-1
Title
INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-00096056
Name
Fujitsu Services Limited

Contracts and changes

Entry 1
Id
081908-2026-40622-1
Award ID
081908-2026-40622-1
Title
INTEGRATED FINANCIAL MANAGEMENT INFORMATION SYSTEM INC. HR/PAYROLL
Status
active
Date Signed
30 Nov 2015, 00:00

Value

Amount
55,401,666
Currency
GBP

Recorded locations

  • Buyer location · Belfast · UKN06 · BT12NQ · United Kingdom
  • Delivery location · UKN

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 081908-2026award, contract ·