Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System

Opportunity overview

Ceredigion County Council is seeking to procure the services of a qualified and experienced contractor or organisation to undertake the replacement of the existing Sennheiser Infrared (IR) interpretation and assisted listening system within the Council Chamber. The supplier shall provide a complete installation service, including supply, installation, configuration, testing and commissioning of the proposed solution. Bidders may also offer a maintenance service, which the Council may elect to award. Tenders are invited from suitably qualified parties who are able to provide the services required in compliance with all current legislation and best practice. Please note that the contract value provided within this notice represents an estimate prepared by the Council. It is issued for guidance only and does not constitute a fixed budget or an indication of the expected contract price. Bidders are expected to submit a competitive bid based on market prices. Mae Cyngor Sir Ceredigion yn ceisio caffael gwasanaethau contractwr neu sefydliad cymwys a phrofiadol i gyflawni’r gwaith o ddisodli’r system ddehongli a gwrando â chymorth Isgoch (IR) Sennheiser bresennol yn Siambr y Cyngor. Bydd y cyflenwr yn darparu gwasanaeth gosod cyflawn, gan gynnwys cyflenwi, gosod, ffurfweddu, profi a chomisiynu’r datrysiad arfaethedig. Gall tendrwyr hefyd gynnig gwasanaeth cynnal a chadw, y gall y Cyngor ddewis ei ddyfarnu. Gwahoddir tendrau gan bartïon sydd â’r cymwysterau priodol ac sy’n gallu darparu’r gwasanaethau gofynnol yn unol â’r holl ddeddfwriaeth gyfredol ac arferion gorau perthnasol. Noder fod gwerth y contract a ddarparwyd yn yr hysbysiad hwn yn cynrychioli amcangyfrif a baratowyd gan y Cyngor. Fe'i cyhoeddir at ddibenion canllaw yn unig ac nid yw'n gyllideb sefydlog nac yn arwydd o bris disgwyliedig y contract. Disgwylir i dendrwyr gyflwyno tendr cystadleuol yn seiliedig ar brisiau'r farchnad

Classification

CPV32300000 — Television and radio receivers, and sound or video recording or reproducing apparatus
CPV32321200 — Audio-visual equipment
CPV50340000 — Repair and maintenance services of audio-visual and optical equipment
CPV51310000 — Installation services of radio, television, sound and video equipment

Lots

Lot 1£25k

Documents and notices

Tender notice on Find a TenderOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: itt_126045
Status: active
Procurement Method: open
Procurement Method Details: Below threshold - open competition
Main Procurement Category: goods
Above Threshold: No
How to submit: https://etenderwales.ukp.app.jaggaer.com/home.html The Council is using the eTenderWales portal for the tender process. Tenderers must submit their tender submission via the eTenderWales portal. All documentation will be available electronically via the portal. Tenders will only be accepted electronically via the eTenderWales portal. Bids submitted by any other method will be rejected.The tender is findable on eTenderWales through searching for itt_126045 - Ceredigion - Replacement of Infrared Interpretation and Assisted Listening System. ↗

Legal basis

Id: 2023/54
Scheme: UKPGA
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Submission terms

Electronic Submission Policy: allowed

Tender Period

Ends: 15 Sept 2026, 12:00

Enquiry period

Ends: 8 Sept 2026, 12:00

Lots and requirements

Entry 1

Id: 1
Status: active
Has Renewal: Yes
Has Options: Yes

Value

Including VAT: 30,000
Amount: 25,000
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Technical

Numbers

Entry 1

Number: 70
Weight: percentageExact

Criterion 2

Type: cost
Name: Commercial

Numbers

Entry 1

Number: 30
Weight: percentageExact

Suitability

Sme: Yes
Vcse: Yes

Contract period

Starts: 12 Oct 2026, 00:00
Ends: 11 Nov 2031, 23:59
Max Extent Date: 11 Nov 2033, 23:59

Renewal

Description: The contract will run for an initial period 4 weeks. The installation, commissioning and training are to be completed within 4 weeks of contract commencement. Maintenance is an optional element of the contract and, where awarded by the Council, will run for an initial period of 5 years following successful completion and acceptance of the installation, with an option to extend for a further period of up to 2 years, subject to agreement by both parties. Bydd y contract yn rhedeg am gyfnod cychwynnol o 4 wythnos. Rhaid cwblhau’r gwaith gosod, comisiynu a hyfforddi o fewn 4 wythnos i ddyddiad cychwyn y contract. Mae cynnal a chadw yn elfen ddewisol o’r contract ac, os caiff ei ddyfarnu gan y Cyngor, bydd yn rhedeg am gyfnod cychwynnol o 5 mlynedd yn dilyn cwblhau a derbyn y gwaith gosod yn llwyddiannus, gyda’r opsiwn i’w ymestyn am gyfnod pellach o hyd at 2 flynedd, yn amodol ar gytundeb y ddau barti.

Options

Description: The Council reserves the right to make additional purchases of Works/Goods/Services of a similar nature and scope under the contract, on the same terms and conditions, during the contract period, including any approved extensions. Mae'r Cyngor yn cadw'r hawl i wneud pryniannau ychwanegol o Waith/Nwyddau/Gwasanaethau o natur a chwmpas tebyg o dan y contract hwn, ar yr un telerau ac amodau, yn ystod cyfnod y contract, gan gynnwys unrhyw estyniadau a gymeradwyir

Items and delivery

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 32321200
Description: Audio-visual equipment

Entry 2

Scheme: CPV
Id: 50340000
Description: Repair and maintenance services of audio-visual and optical equipment

Entry 3

Scheme: CPV
Id: 51310000
Description: Installation services of radio, television, sound and video equipment

Entry 4

Scheme: CPV
Id: 32300000
Description: Television and radio receivers, and sound or video recording or reproducing apparatus

Delivery locations

Entry 1

Region: UKL14
Country: GB
Country Name: United Kingdom

Published documents

Entry 1

Id: 080516-2026
Document Type: tenderNotice
Notice Type: UK4
Description: Tender notice on Find a Tender
Url: https://www.find-tender.service.gov.uk/Notice/080516-2026 ↗
Published: 24 Aug 2026, 16:10
Format: text/html

Buyer, suppliers and contacts

Organisation 1

Name: Cyngor Sir Ceredigion County Council
Id: GB-PPON-PRYH-5713-PHLR

Identifier

Scheme: GB-PPON
Id: PRYH-5713-PHLR

Address

Street Address: Neuadd y Cyngor
Locality: Aberaeron
Postal Code: SA46 0PA
Country: GB
Country Name: United Kingdom
Region: UKL14

Contact

Email: ymholiadau.caffael@ceredigion.gov.uk
Telephone: +441545570881

Roles

buyer

Details

Url: http://www.ceredigion.gov.uk ↗

Classifications

Entry 1

Scheme: UK_CA_TYPE
Id: publicAuthoritySubCentralGovernment
Description: Public authority - sub-central government

Entry 2

Scheme: UK_CA_DEVOLVED_REGULATIONS
Id: GB-WLS
Description: Welsh devolved regulations apply

Recorded locations

Buyer location · Aberaeron · UKL14 · SA46 0PA · United Kingdom
Delivery location · UKL14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

080516-2026Tender notice on Find a Tender · 24 Aug 2026, 16:10