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PROCUREMENT OPPORTUNITY

Grounds Maintenance Equipment - Repairs and Maintenance

Gentoo Group · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 16:02.

Opportunity overview

Gentoo Group is seeking to engage with the market in advance of a potential procurement exercise for the repair and maintenance of grounds maintenance equipment. We currently operate a varied fleet of equipment that requires ongoing servicing, repairs and maintenance to ensure operational continuity. Due to the specialist nature of the equipment and the limited number of approved service providers within the local/regional market, we are undertaking this pre-market engagement to: - Understand market capacity and capability - Identify suitably accredited service providers - Inform the development of our procurement approach - Encourage supplier interest in future tender opportunities This engagement is for information gathering only and does not form part of any formal procurement process.

Classification

  • CPV45259000 — Repair and maintenance of plant
  • CPV50530000 — Repair and maintenance services of machinery

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
REQ-846
Main Procurement Category
services
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Techniques

Has Framework Agreement
Yes

Communication

Future Notice Date
1 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Nov 2026, 00:00
Ends
31 Oct 2028, 23:59
Max Extent Date
31 Oct 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50530000
Description
Repair and maintenance services of machinery
Entry 2
Scheme
CPV
Id
45259000
Description
Repair and maintenance of plant

Delivery locations

Entry 1
Region
UKC23
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Grounds Maintenance Equipment Repairs and Maintenance – Pre-Market Engagement Background Gentoo Group is seeking to engage with the market in advance of a potential procurement exercise for the provision of repair, servicing and maintenance services for its grounds maintenance equipment fleet. Gentoo Group operates a varied fleet of grounds maintenance equipment, including horticultural and specialist machinery, which requires planned servicing, routine maintenance, inspections, breakdown support and repairs to ensure operational continuity and minimise equipment downtime. Due to the specialist nature of the equipment and the limited number of suitably qualified service providers operating within the local and regional market, Gentoo Group is undertaking this pre-market engagement exercise to better understand the market and inform the development of a future procurement strategy. Purpose of Engagement The objectives of this engagement are to: Understand current market capacity and capability. Identify suitably qualified and accredited service providers. Gather information on service delivery models, response times and geographical coverage. Inform the scope and structure of any future procurement opportunity. Encourage supplier participation and interest in any subsequent tender exercise. Obtain market feedback that may assist in developing an effective and proportionate procurement approach. Supplier Participation Interested suppliers are invited to request the following documents: Supplier Questionnaire Gentoo Group Asset List The documents can be sourced by contacting neil.dixon@gentoogroup.com Suppliers should complete Section 3 – Supplier Information Request within the Questionnaire and return the completed document via email to: Neil Dixon neil.dixon@gentoogroup.com Submission Deadline Completed questionnaires must be submitted no later than: 10:00am noon on 10 September 2026 Important Information This engagement exercise is being undertaken solely for information gathering and market engagement purposes. It does not constitute a formal procurement process, invitation to tender, or commitment by Gentoo Group to commence any future procurement activity. Participation in this engagement will not confer any advantage or disadvantage on any organisation should a subsequent procurement exercise be undertaken. Gentoo Group reserves the right to use the information gathered through this exercise to inform its future procurement strategy and requirements.
Due
10 Sept 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
079354-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
20 Aug 2026, 11:16
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Gentoo Group
Id
GB-COH-RS007302

Identifier

Scheme
GB-COH
Id
RS007302

Address

Street Address
Emperor House, Head Office , 2 Emperor Way
Locality
Sunderland
Postal Code
SR3 3XR
Country
GB
Country Name
United Kingdom
Region
UKC23

Contact

Name
Neil Dixon

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicUndertaking
Description
Public undertaking

Recorded locations

  • Buyer location · Sunderland · UKC23 · SR3 3XR · United Kingdom
  • Delivery location · UKC23 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 079354-2026Preliminary market engagement notice on Find a Tender ·