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PROCUREMENT OPPORTUNITY

Provision of Self-Service RFID Library Kiosks

Caerphilly County Borough Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 16:02.

Opportunity overview

Caerphilly County Borough Council ("the Council") is undertaking pre-market engagement to inform a future procurement for the Provision of Self-Service RFID Library Kiosks. The Council offers RFID self-service terminals at all 18 public libraries where self-service has become an integral and trusted service provision. The existing contract is due to expire, and the Council is seeking to better understand the current market capabilities, available delivery models, and emerging innovations before commencing a formal procurement process. The Library Service is therefore looking to procure a range of RFID solutions, including new RFID terminals, associated software, consumable items such as RFID tag pads, and a maintenance and servicing contract to support the ongoing operation of the system.

Classification

  • CPV30000000 — Office and computing machinery, equipment and supplies except furniture and software packages

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06e856
Main Procurement Category
goods
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
30 Sept 2026, 23:59

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
31 Mar 2027, 00:00
Ends
31 Mar 2029, 23:59
Max Extent Date
31 Mar 2031, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
30000000
Description
Office and computing machinery, equipment and supplies except furniture and software packages

Delivery locations

Entry 1
Region
UKL16
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the Provision of Self-Service RFIS Kiosks To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk. **please note registering an interest against this notice on sell2wales may not get recorded by the Council** All requests must be received by 15:00 hours Friday 04 September 2026 to the procurement inbox. This notice is to commence market engagement prior to going to tender to understand services available to the Council. Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services in the future. Full details of service specification shall be issued with the call for competition and will be fully detailed in the tender documents. The Council reserves the right to hold a supplier engagement event and will invite interested parties who register an interest to procurement@caerphilly.gov.uk It is intended that the contract will commence on 31 March 2027 for a period of two (2) years with the option to extend for up to a further period of two (2) years.
Due
4 Sept 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
079340-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
20 Aug 2026, 10:57
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Caerphilly County Borough Council
Id
GB-PPON-PWHP-2369-JPYL

Identifier

Scheme
GB-PPON
Id
PWHP-2369-JPYL

Address

Street Address
Penallta House, Tredomen Park
Locality
Hengoed
Postal Code
CF82 7PG
Country
GB
Country Name
United Kingdom
Region
UKL16

Contact

Name
Leah Emery

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Hengoed · UKL16 · CF82 7PG · United Kingdom
  • Delivery location · UKL16 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 079340-2026Preliminary market engagement notice on Find a Tender ·