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PROCUREMENT OPPORTUNITY

Access Control Maintenance

Royal Holloway and Bedford New College · Contract details notice on Find a Tender

Tender information last checkedLast checked 25 Sept 2026, 23:26.

Opportunity overview

This requirement is for the monthly planned preventative maintenance (PPM) service and repair for the University's access control system. The scope of the services includes routine preventative maintenance inspections and support for the access control infrastructure, including: • Access control readers and keypads • Door controllers • Locks and door release mechanisms • Exit buttons and break-glass units • Power supplies and backup batteries • Access control software and programming • ID card printing functionality (where installed) • Associated integrations and connected devices.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

VINDEX SYSTEMS LIMITED

Matched by number
Contract value
£26.4k
Awarded
Not supplied
Contract signed
17 Aug 2026
Including VAT
£31.6k
Award ID
1
Status
active
Identifier
GB-COH 04453714
Location
Sunbury-On-Thames, UKJ25, TW16 5DB, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
STA-27030
Status
complete
Procurement Method
direct
Procurement Method Details
Below threshold - without competition

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
complete

Buyer, suppliers and contacts

Organisation 1
Name
Royal Holloway and Bedford New College
Id
GB-COH-RC000823

Identifier

Scheme
GB-COH
Id
RC000823

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PRVY-6462-QBVG

Address

Street Address
Royal Holloway University of London, Egham Hill
Locality
Egham
Postal Code
TW20 0EX
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
VINDEX SYSTEMS LIMITED
Id
GB-COH-04453714

Identifier

Scheme
GB-COH
Id
04453714

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PQWP-3393-ZCNV

Address

Street Address
Security House, The Summit
Locality
Sunbury-On-Thames
Postal Code
TW16 5DB
Country
GB
Country Name
United Kingdom
Region
UKJ25

Contact

Roles

supplier

Details

Scale
sme
Vcse
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42961100
Description
Access control system
Entry 2
Scheme
CPV
Id
50000000
Description
Repair and maintenance services

Delivery locations

Entry 1
Region
UKJ25
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-04453714
Name
VINDEX SYSTEMS LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Above Threshold
No
Date Signed
18 Aug 2026, 00:00

Period

Starts
18 Aug 2026, 00:00
Ends
31 Jan 2027, 23:59

Value

Including VAT
31,632
Amount
26,360
Currency
GBP

Documents

Entry 1
Id
078596-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
18 Aug 2026, 14:55
Format
text/html

Recorded locations

  • Buyer location · Egham · UKJ25 · TW20 0EX · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 078596-2026Contract details notice on Find a Tender ·