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PROCUREMENT OPPORTUNITY

Gloucestershire County Electoral Print Contract

Cotswold District Council · Tender notice on Find a Tender

Tender information last checkedLast checked 20 Sept 2026, 07:40.

Opportunity overview

The six district-level authorities in Gloucestershire are working together to procure a printing contract for all election and electoral registration requirements. The contract will be between the supplier and the six authorities[DR2.1][LG2.2] (Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council, Gloucester City Council), with Cotswold District Council as the lead authority (“Lead Authority”). The procurement process and subsequent contract will be managed by the Electoral Services Manager of Cotswold District Council. The existing contract for election and registration printing is due to finish in January 2027. The new contract is split into two areas: election printing and electoral registration and will follow legislative requirements for printing. The contract will be for 3 years with the option to extend for a further 2 years (plus 1, plus 1) from the start of the contract which is expected to be 31 January 2027

Classification

  • CPV22821000 — Electoral forms
  • CPV79810000 — Printing services

Lots

  • Lot 1AED 1.2m · Source currency differs from tender

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06e5f0
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
To express an interest and download the tender documentation, please register to https://in-tendhost.co.uk/publicagroup/aspx/Home
Has Recurrence
Yes
Published risks
The Authoruty reserves the right to modify the contract during its term in accordance with the Procurement Act 2023 Schedule 8 (1) or any other modifications necessitated by Local Government Reorganisation in Gloucestershire.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
22 Sept 2026, 17:00

Expected award period

Ends
25 Nov 2026, 23:59

Recurrence

Dates

Entry 1
Starts
1 Aug 2031, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
1,491,318
Amount
1,242,765
Currency
AED

Award criteria

Criteria

Criterion 1
Type
price
Name
Price

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 2
Type
quality
Name
Adherence to and understanding of the specification

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Capacity and timeline for printing

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 4
Type
quality
Name
Risk Management

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 5
Type
quality
Name
Security, Data Protection and Integrity

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Social Value

Numbers

Entry 1
Number
10
Weight
percentageExact

Contract period

Starts
31 Jan 2027, 00:00
Ends
30 Jan 2030, 23:59
Max Extent Date
30 Jan 2032, 23:59

Renewal

Description
3 year contract with the option to extend for a further 2 years on a 1 + 1 basis

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
22821000
Description
Electoral forms
Entry 2
Scheme
CPV
Id
79810000
Description
Printing services

Delivery locations

Entry 1
Region
UKK13
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
088657-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
18 Sept 2026, 12:33
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Cotswold District Council
Id
GB-PPON-PHLW-4319-NLMT

Identifier

Scheme
GB-PPON
Id
PHLW-4319-NLMT

Address

Street Address
Trinity Road
Locality
Cirencester
Postal Code
GL7 1PX
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
Forest of Dean District Council
Id
GB-PPON-PBWX-1235-CVGZ
Role Details
Preparation of ITT documents and Evaluator

Identifier

Scheme
GB-PPON
Id
PBWX-1235-CVGZ

Address

Street Address
High Street, Coleford
Locality
Coleford
Postal Code
GL16 8HG
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

procuringEntity
Organisation 3
Name
Cheltenham Borough Council
Id
GB-PPON-PYYL-2725-ZJVP
Role Details
Preparation of ITT documentation and evaluator

Identifier

Scheme
GB-PPON
Id
PYYL-2725-ZJVP

Address

Street Address
Municipal Offices, Promenade
Locality
Cheltenham
Postal Code
GL50 9SA
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

procuringEntity
Organisation 4
Name
Tewkesbury Borough Council
Id
GB-PPON-PCYM-8582-LTMW
Role Details
Preparation of ITT documentation and evaluator

Identifier

Scheme
GB-PPON
Id
PCYM-8582-LTMW

Address

Street Address
Council Offices, Gloucester Road
Locality
Tewkesbury
Postal Code
GL20 5TT
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

procuringEntity
Organisation 5
Name
Stroud District Council
Id
GB-PPON-PRHW-3326-HVMG
Role Details
Preparation of ITT documentation and evaluator

Identifier

Scheme
GB-PPON
Id
PRHW-3326-HVMG

Address

Street Address
Ebley Mill, Ebley Warf
Locality
Stroud
Postal Code
GL5 4UB
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

procuringEntity
Organisation 6
Name
Gloucester City Council
Id
GB-PPON-PPNG-4413-GZXP
Role Details
Preparation of ITT documentation and evaluator

Identifier

Scheme
GB-PPON
Id
PPNG-4413-GZXP

Address

Street Address
Eastgate Shopping Centre, Bell Lane
Locality
Gloucester
Postal Code
GL1 1XH
Country
GB
Country Name
United Kingdom
Region
UKK13

Contact

Roles

procuringEntity

Recorded locations

  • Buyer location · Cirencester · UKK13 · GL7 1PX · United Kingdom
  • Delivery location · UKK13 · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 078260-2026Tender notice on Find a Tender ·
  2. 085463-2026Tender notice on Find a Tender ·
  3. 088657-2026Tender notice on Find a Tender ·