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PROCUREMENT OPPORTUNITY

Workshop Tools & Equipment Maintenance, Repairs and Installations Framework

Hampshire County Council · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 00:11.

Opportunity overview

Hampshire County Council (HCC) require servicing of their workshop equipment and tools, to support the servicing and maintenance of their vehicle fleets. This Framework covers the supply, delivery, installation, commissioning, maintenance, testing, certification and lifecycle management of a full range of garage and workshop tools/equipment for the servicing, maintenance and inspection of vehicles, including cars, LGVs, HGVs, plant and specialist fleet. The Framework includes both new equipment purchases and ongoing management services for equipment already owned by the Authority. The Framework will have a single supplier appointed, enabling a simple purchase order call-off mechanism. The successful supplier will be responsible for providing servicing and maintenance in various workshop locations across Hampshire and the Isle of Wight as needed.

Classification

  • CPV50100000 — Repair, maintenance and associated services of vehicles and related equipment
  • CPV50111000 — Fleet management, repair and maintenance services

Lots

  • Lot 1£1.1m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
UN29320
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Published risks
Local Government Reorganisation (LGR) is part of the Government plans to replace the current two-tier system of county councils and district/borough councils with unitary councils across the country. The County of Hampshire is impacted by this and is currently progressing through the LGR process. During the life of this contract, the LGR process will progress and will impact this contract. Impacts may include, but are not limited to, contract changes such as a change to the legal name/entity of the Authority you currently contract with, increases and/or decreases in the value/volume of goods/services/works required due to the change in size/scope of the Contracting Authority, changes to the scope of the nature of goods/services/works required, or the requirement may no longer be needed and will terminate. Although any contract scope changes should broadly relate to the nature of the existing scope, new goods/services/works of a related nature may be required that were not previously included. The scale and exact timing of the changes to your contract will be communicated to you when appropriate, as all contractual arrangements will need to be able to adapt to the LGR changes as required, to ensure smooth transition and continuity of services. Find out more information on LGR within Hampshire.

Legal basis

Id
2023/54
Scheme
UKPGA

Participation Fees

Entry 1
Description
Establishment of a Single Supplier Framework.
Id
ocds-h6vhtk-06e5c4

Type

win

Techniques

Has Framework Agreement
Yes

Framework Agreement

Maximum Participants
1
Method
withoutReopeningCompetition
Type
closed
Description
The Framework will be a single supplier Framework. The framework will be owned and led by Hampshire County Council. The proposed model provides the Authority with a compliant route to market, covering their workshop maintenance services, repairs and installations and provides a simple call-off method via purchase order directly to the appointed supplier.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
23 Sept 2026, 14:00

Enquiry period

Ends
10 Sept 2026, 17:00

Expected award period

Ends
23 Oct 2026, 23:59

Contract terms

Financial Terms
The Supplier shall submit to the Customer invoices in respect of the Goods and Services at the intervals agreed by the Parties. In consideration of the Supplier performing its obligations in accordance with the terms and conditions of this Contract, the Customer shall pay the Contract Price to the Supplier in accordance with the Order Form. Where the Supplier enters into a Sub-Contract for the purpose of performing this Contract, it shall cause a term to be included in such Sub-Contract that requires payment to be made of undisputed sums by the Supplier to the Sub-Contractor within a specified period not exceeding thirty (30) calendar days from the receipt of a valid invoice, as defined by the Sub-Contract requirements. Where the Supplier is late in making such payment the Supplier shall report to the Customer any late payment. Invoices which do not meet the requirements of the Order Form and Payment Procedure will not be settled until receipt of an accurate invoice. The Customer reserves the right to return an invoice that does meet the requirements of the Order Form and Payment Procedure.

Lots and requirements

Entry 1
Id
1
Status
active

Value

Including VAT
1,344,000
Amount
1,120,000
Currency
GBP

Award criteria

Weighting Description
Price weighting is 100% - Lowest Price Offer

Criteria

Criterion 1
Type
price
Name
Price criterion 1 (Lot 0)
Description
100% weighting - Lowest Price Offer

Selection criteria

Criteria

Criterion 1
Type
economic
Description
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents. • Corporate Social Responsibility – Suppliers are asked to confirm they meet their legal obligations and expectations of the Council regarding their approach to equalities and sustainability. • Data Protection & ICO Registration – Suppliers are required to meet stated Data Protection standards and be registered with the Information Commissioners Office. • Insurance – As a minimum, suppliers are required to hold, or commit to obtain prior to contract award, Public and Employer's Liability insurance. Minimum cover levels for these and any other additional insurance requirements relevant to this requirement, are detailed in the tender documents. • Financial Standing & Business Risk – The Council uses Creditsafe and requires all suppliers to achieve a minimum Business Risk score of 30/100. For scores between 30 and 50, a Parent Company Guarantee or Performance Bond may be deemed required as appropriate. Suppliers must also be able to evidence at least 12 months of trading.
Criterion 2
Type
technical
Description
This tender has the following Conditions of Participation. Further supplementary information on each of the requirements is contained within the tender documents. • Suppliers are asked to confirm that they are SSIP or ISO 45001 accredited and have appropriate arrangements in place to effectively manage health and safety, including the identification and control of significant risks.

Contract period

Starts
2 Nov 2026, 00:00
Ends
1 Nov 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50100000
Description
Repair, maintenance and associated services of vehicles and related equipment
Entry 2
Scheme
CPV
Id
50111000
Description
Fleet management, repair and maintenance services

Delivery locations

Entry 1
Region
UKJ3
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
078183-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
17 Aug 2026, 15:01
Format
text/html

Planning and budget

No Engagement Notice Rationale
Market engagement was undertaken as part of the UN27601 Framework. Soft market testing was also carried out to understand why the original lot for this requirement did not receive any bids, and the insights gained have informed the approach to the re-tender.

Buyer, suppliers and contacts

Organisation 1
Name
Hampshire County Council
Id
GB-PPON-PBHM-7586-PWLP

Identifier

Scheme
GB-PPON
Id
PBHM-7586-PWLP

Address

Street Address
High St, The Castle
Locality
Winchester
Postal Code
SO23 8UJ
Country
GB
Country Name
United Kingdom
Region
UKJ36

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Winchester · UKJ36 · SO23 8UJ · United Kingdom
  • Delivery location · UKJ3 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 078183-2026Tender notice on Find a Tender ·