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PROCUREMENT OPPORTUNITY

CLA - Copyright Licensing Agency

University of Keele · Contract details notice on Find a Tender

Tender information last checkedLast checked 28 Sept 2026, 18:56.

Opportunity overview

Following the publication of a Transparency Notice on 13 August 2026, and a Contract Award Notice on 14 August 2026, University of Keele is publishing this Contract Details Notice to announce, in accordance with its statutory obligations under Section 53 of the Procurement Act 2023, that it has awarded a contract to the Copyright Licensing Agency (CLA) for a CLA Higher Education Licence. 1. Direct Award Justification This contract has been awarded by direct award in accordance with Section 41 of the Procurement Act 2023 (Direct Award in Special Cases). The justification for direct award is set out under Schedule 5, Paragraph 5 (Single supplier - intellectual property or exclusive rights) of the Act. 2. Justification Narrative The University requires a Copyright Licensing Agency (CLA) Higher Education Licence to lawfully support the copying, digitisation, storage and distribution of copyrighted extracts from books, journals, magazines and certain digital publications for teaching, learning, administration and research purposes. The CLA Licence is not a discretionary subscription but the legal mechanism enabling the University to comply with copyright law. CLA is the sole collective licensing organisation in the UK authorised by participating publishers and authors to grant these permissions in the higher education sector. No alternative supplier can provide an equivalent licence covering the same copyright repertoire and permissions. The procurement therefore falls within the direct award provisions relating to exclusive copyright and intellectual property rights under Schedule 5, Paragraph 5 of the Act. 3. Reasons for Direct Award The University has determined that: CLA holds exclusive rights to grant the copyright permissions required. No reasonable alternative supplier exists for this requirement. Failure to secure the licence would place the University in breach of copyright law. 4. Estimated Contract Value The estimated value of the contract over the 48-month period (including potential renewals) is £388,000 (excluding VAT). 5. Known Risks None identified. The University reserves the right to terminate or renew the subscription at its sole discretion.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
KU/880/DP/EL/2026
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
Following the publication of a Transparency Notice on 13 August 2026, and a Contract Award Notice on 14 August 2026, University of Keele is publishing this Contract Details Notice to announce, in accordance with its statutory obligations under Section 53 of the Procurement Act 2023, that it has awarded a contract to the Copyright Licensing Agency (CLA) for a CLA Higher Education Licence. 1. Direct Award Justification This contract has been awarded by direct award in accordance with Section 41 of the Procurement Act 2023 (Direct Award in Special Cases). The justification for direct award is set out under Schedule 5, Paragraph 5 (Single supplier - intellectual property or exclusive rights) of the Act. 2. Justification Narrative The University requires a Copyright Licensing Agency (CLA) Higher Education Licence to lawfully support the copying, digitisation, storage and distribution of copyrighted extracts from books, journals, magazines and certain digital publications for teaching, learning, administration and research purposes. The CLA Licence is not a discretionary subscription but the legal mechanism enabling the University to comply with copyright law. CLA is the sole collective licensing organisation in the UK authorised by participating publishers and authors to grant these permissions in the higher education sector. No alternative supplier can provide an equivalent licence covering the same copyright repertoire and permissions. The procurement therefore falls within the direct award provisions relating to exclusive copyright and intellectual property rights under Schedule 5, Paragraph 5 of the Act. 3. Reasons for Direct Award The University has determined that: CLA holds exclusive rights to grant the copyright permissions required. No reasonable alternative supplier exists for this requirement. Failure to secure the licence would place the University in breach of copyright law.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
singleSuppliersIntellectualPropertyExclusiveRights

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
University of Keele
Id
GB-CHC-RC000655

Identifier

Scheme
GB-CHC
Id
RC000655

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PMPH-8367-VGCY

Address

Street Address
Procurement Office, Directorate of Finance, Innovation Centre I, Keele University Science and Innovation Park,
Locality
Keele, Staffordshire,
Postal Code
ST5 5NB
Country
GB
Country Name
United Kingdom
Region
UKG24

Contact

Name
Darren Pearce
Telephone
+441782734124

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
COPYRIGHT LICENSING AGENCY LIMITED(THE)
Id
GB-COH-01690026

Identifier

Scheme
GB-COH
Id
01690026

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PGDX-9378-YHQQ

Address

Street Address
Third Floor, 6 Hays Lane
Locality
London
Postal Code
SE1 2HB
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79980000
Description
Subscription services

Delivery locations

Entry 1
Region
UKG24
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-01690026
Name
COPYRIGHT LICENSING AGENCY LIMITED(THE)

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Title
CLA - Copyright Licensing Agency
Status
active
Has Renewal
Yes
Above Threshold
Yes
Date Signed
2 Sept 2026, 00:00
No Agreed Metrics Rationale
The value of the awarded contract is less than £5 million including VAT.

Period

Starts
2 Sept 2026, 00:00
Ends
31 Jul 2027, 23:59
Max Extent Date
31 Jul 2030, 23:59

Renewal

Description
The estimated value of the contract over the 48-month period (including potential renewals) is £388,000 (excluding VAT). The University reserves the right to terminate or renew the subscription at its sole discretion.

Value

Including VAT
465,600
Amount
388,000
Currency
GBP

Documents

Entry 1
Id
091606-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
28 Sept 2026, 17:40
Format
text/html

Recorded locations

  • Buyer location · Keele, Staffordshire, · UKG24 · ST5 5NB · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 077423-2026Transparency notice on Find a Tender ·
  2. 077862-2026Contract award notice on Find a Tender ·
  3. 091606-2026Contract details notice on Find a Tender ·