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PROCUREMENT OPPORTUNITY

IWM/2627/CNC/3506: Collections Care Framework for IWM

Imperial War Museums · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 02:31.

Opportunity overview

Imperial War Museums (IWM) is inviting Potential Providers to participate in the Procurement Specific Questionnaire (PSQ) stage for a Collections Care Framework for the provision of conservation services. Potential Providers shortlisted following the PSQ stage will be invited to submit a full tender response. The framework will be divided into three Lots, reflecting the distinct conservation services required by IWM: • Lot 1 – Art Conservation, including paintings, paper, objects/wooden objects and frames • Lot 2 – Textiles • Lot 3 – Collections Care Work, including condition surveys and reporting Potential Providers may bid to provide services for one or more Lots. At this stage, IWM is undertaking the Procurement Specific Questionnaire (PSQ) stage only. Tender documents and subsequent stages of the procurement process will be issued to shortlisted Potential Providers in accordance with the procurement timetable published in the Information & Instructions document. IWM is advertising a two-year framework agreement, with the option to extend by a further one-year period. Please note that the advertised value of each Lot anticipates that IWM will choose to use the extension. Access Code: RQ4663Z5H9 For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Library%2C-archives%2C-museums-and-other-cultural-services./RQ4663Z5H9 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/RQ4663Z5H9

Classification

  • CPV92500000 — Library, archives, museums and other cultural services
  • CPV92521000 — Museum services

Lots

  • Lot 1 – Art Conservation£375k
  • Lot 2 - Textiles£137.5k
  • Lot 3 – Collections Care Work£175k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CNC3506
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Stage One: Procurement Specific Questionnaire Stage Two: Tender Stage Stage Three: Presentation/Interview

Techniques

Has Framework Agreement
Yes

Framework Agreement

Method
withAndWithoutReopeningCompetition
Type
closed
Description
Mini-competition or Direct Award

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
14 Sept 2026, 12:00

Enquiry period

Ends
7 Sept 2026, 23:59

Expected award period

Ends
11 Jan 2027, 23:59

Lots and requirements

Entry 1
Id
1
Title
Lot 1 – Art Conservation
Description
This Lot covers conservation services for artworks and associated items, including assessment, treatment, preparation for display or storage, and related reporting. Services may include work on a range of art collection materials and supporting components, delivered in accordance with agreed conservation standards and project requirements.
Status
active
Has Renewal
Yes

Value

Including VAT
450,000
Amount
375,000
Currency
GBP

Award criteria

Weighting Description
Stage One: PSQ Stage - PASS/FAIL Stage Two: Tender Evaluation inc. Social Value & Cost - 75% Stage Three: Interview Evaluation - 25%

Criteria

Criterion 1
Type
quality
Name
Stage One: PSQ Stage
Description
PASS/FAIL
Criterion 2
Type
quality
Name
Stage Two: Tender Evaluation inc. Social Value & Cost
Description
75%
Criterion 3
Type
price
Name
Stage Three: Interview Evaluation
Description
25%

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2029, 23:59
Max Extent Date
31 Jan 2030, 23:59

Renewal

Description
A one-year extension will be offered at the Client's discretion.
Entry 2
Id
2
Title
Lot 2 - Textiles
Description
This Lot covers conservation services for textile collection items, including assessment, treatment, preparation for display, storage or movement, and related reporting. Services should support the long-term care and preservation of textile objects in line with agreed conservation standards and project requirements.
Status
active
Has Renewal
Yes

Value

Including VAT
165,000
Amount
137,500
Currency
GBP

Award criteria

Weighting Description
Stage One: PSQ Stage - PASS/FAIL Stage Two: Tender Evaluation inc. Social Value & Cost - 75% Stage Three: Interview Evaluation - 25%

Criteria

Criterion 1
Type
quality
Name
Stage One: PSQ Stage
Description
PASS/FAIL
Criterion 2
Type
quality
Name
Stage Two: Tender Evaluation inc. Social Value & Cost
Description
75%
Criterion 3
Type
price
Name
Stage Three: Interview Evaluation
Description
25%

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2029, 23:59
Max Extent Date
31 Jan 2030, 23:59

Renewal

Description
A one-year extension will be offered at the Client's discretion.
Entry 3
Id
3
Title
Lot 3 – Collections Care Work
Description
This Lot covers collections care services that support the assessment, monitoring, documentation and reporting of collection items. Services may include condition surveys, loan-related checks and other collections care activities required to inform preservation, access, movement or display decisions.
Status
active
Has Renewal
Yes

Value

Including VAT
210,000
Amount
175,000
Currency
GBP

Award criteria

Weighting Description
Stage One: PSQ Stage - PASS/FAIL Stage Two: Tender Evaluation inc. Social Value & Cost - 75% Stage Three: Interview Evaluation - 25%

Criteria

Criterion 1
Type
quality
Name
Stage One: PSQ Stage
Description
PASS/FAIL
Criterion 2
Type
quality
Name
Stage Two: Tender Evaluation inc. Social Value & Cost
Description
75%
Criterion 3
Type
quality
Name
Stage Three: Interview Evaluation
Description
25%

Suitability

Sme
Yes
Vcse
Yes

Contract period

Starts
1 Feb 2027, 00:00
Ends
31 Jan 2029, 23:59
Max Extent Date
31 Jan 2030, 23:59

Renewal

Description
A one-year extension will be offered at the Client's discretion.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
92500000
Description
Library, archives, museums and other cultural services
Entry 2
Scheme
CPV
Id
92521000
Description
Museum services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
92500000
Description
Library, archives, museums and other cultural services
Entry 2
Scheme
CPV
Id
92521000
Description
Museum services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
92500000
Description
Library, archives, museums and other cultural services
Entry 2
Scheme
CPV
Id
92521000
Description
Museum services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
077052-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
13 Aug 2026, 09:40
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Imperial War Museums
Id
GB-PPON-PHRL-5691-LLXM

Identifier

Scheme
GB-PPON
Id
PHRL-5691-LLXM

Address

Street Address
IWM London, Lambeth Road
Locality
London
Postal Code
SE1 6HZ
Country
GB
Country Name
United Kingdom
Region
UKI44

Contact

Telephone
0207 416 5000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · London · UKI44 · SE1 6HZ · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 077052-2026Tender notice on Find a Tender ·