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PROCUREMENT OPPORTUNITY

Corporate Electronic Document Management System

Bournemouth, Christchurch and Poole Council · award, contract

Tender information last checkedLast checked 26 Sept 2026, 03:21.

Opportunity overview

Software maintenance renewal for the IDOX electronic document management software (EDRMS).

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Idox Software Ltd

Matched by number
Contract value
£155.3k
Awarded
Not supplied
Contract signed
31 Mar 2026
Award ID
076671-2026-1
Status
active
Identifier
GB-COH 02933889
Location
Woking, UKJ2, United Kingdom

Classification

  • CPV72267100 — Maintenance of information technology software
  • CPV48311100 — Document management system

Lots

  • SoftwareValue not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN825875
Status
complete
Main Procurement Category
services
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
The contract is for the ongoing maintenance and support of the Council's existing IDOX Electronic Document and Records Management System (EDRMS). IDOX Software Ltd is the only supplier able to provide authorised support, updates, patches and upgrades for this proprietary system. Competition is absent for technical reasons as no alternative supplier can provide equivalent support for the existing platform. Continued support is required to ensure business continuity while future replacement arrangements are developed. The award was made through the CCS Vertical Application Solutions Framework (RM6259), Lot 3.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
72267100
Description
Maintenance of information technology software

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_TECHNICAL
Description
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Lots and requirements

Entry 1
Id
1
Description
Software
Has Options
No
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48311100
Description
Document management system

Delivery locations

Entry 1
Region
UKK24

Buyer, suppliers and contacts

Organisation 1
Name
Bournemouth, Christchurch and Poole Council
Id
GB-FTS-179620

Identifier

Legal Name
Bournemouth, Christchurch and Poole Council
No Identifier Rationale
notOnAnyRegister

Address

Street Address
BCP Council Civic Centre
Locality
Bournemouth
Region
UKK24
Postal Code
BH26DY
Country Name
United Kingdom

Contact

Name
Ewelina Magiera

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Idox Software Ltd
Id
GB-COH-02933889

Identifier

Legal Name
Idox Software Ltd
Id
02933889
Scheme
GB-COH

Address

Locality
Woking
Region
UKJ2
Country Name
United Kingdom

Roles

supplier

Details

Scale
large
Organisation 3
Name
High Court of England and Wales
Id
GB-FTS-136

Identifier

Legal Name
High Court of England and Wales

Address

Locality
London
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
076671-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-COH-02933889
Name
Idox Software Ltd

Contracts and changes

Entry 1
Id
076671-2026-1
Award ID
076671-2026-1
Status
active
Date Signed
1 Apr 2026, 00:00

Value

Amount
155,347.55
Currency
GBP

Recorded locations

  • Buyer location · Bournemouth · UKK24 · BH26DY · United Kingdom
  • Delivery location · UKK24

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 076671-2026award, contract ·