Procurement of Bulk Fuel Supplies for London North Eastern Railway Limited

Legal basis

Id

2023/54

Scheme

UKPGA

Uri

https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Procedure

Features

This Competitive Flexible procurement procedure consists of the following Stages: - Participation (Invitation to Participate) - Commercial Invitation to Negotiate (Invitation to Tender) Each of the above stages are split into specific stages, outlined below. Further details of the procurement process can be found within the tender documentation. Participants who respond to the Tender Notice will be issued with a Procurement Specific Questionnaire (PSQ) as part of the Invitation to Participate (ITP) stage. The PSQ is divided into sections which have Pass/Fail criteria and weighted and scored criteria, details of which are included within the ITP documentation. The Participant's PSQ submission will be evaluated in accordance the criteria set out in the ITP documentation. If the Participant's PSQ submission meets the stated minimum criteria set out in the ITP documentation, then LNER proposes to invite the Participant to progress to the Invitation to Negotiate (ITN) stage of this procurement. If the Participant's PSQ submission does not meet the stated minimum criteria set out in the ITP documentation, then the Participant will not be taken forward to the ITN stage of the process. The ITN stage of the procurement process has three main phases which are described fully in the ITN documentation: • The Initial Submission and Negotiation Phase. • The Best and Final Offer Phase. • The Governance, Award and Mobilisation Phase. A comprehensive evaluation process will be followed to determine the Most Advantageous Tender (MAT) submission from this ITN process, evaluating submissions against categories and weightings included within the ITN documentation. Following evaluation of all Bidder's submissions, the negotiation stage will commence, which aims to refine the terms and conditions, ensure that the Technical responses align with the ITN requirements and provide an opportunity to enhance commercial propositions ensuring the contract meets both parties' expectations. All Bidders who were involved in the Negotiation process will be invited to submit a Best and Final Offer (BAFO) for the Pricing element only, incorporating any negotiated changes. Following the ranking of BAFO responses, LNER will select the Preferred Bidder based on the highest combined evaluation score. LNER reserves the right to award the Lot based on the result of the initial ITNs. To register your interest in this notice and receive the Invitation to Participate documents you should submit an expression of interest to the contact organisation, via the details shown within this notice and request a copy of the Invitation to Participate Documentation. Subject to Section 31 of the Procurement Act 2023, LNER reserves the right to amend, supplement, waive, withdraw or terminate any or all this ITN at any time without notice being given to Bidders, or to re-invite submissions on the same or any alternative basis. All compliant submissions at the ITN stage will be fully evaluated and a contract awarded to the Most Advantageous Bidder, in line with the evaluation criteria detailed. Additional information Where used throughout this notice, the meaning of Train Operating Companies includes all and any of those train operating companies who, currently or in the future, provide services for the carriage of passengers by railway: a) under a franchise agreement with the Secretary of State within the meaning of section 23(3) of the Railways Act 1993 or b) under, or secured under, the Secretary of State's duty in section 30(1) of the Railways Act 1993; or c) in accordance with legislation which supersedes or amends the powers referred to in a) and b),including where such powers are transferred from the Secretary of State to another body. The list of current providers of services for the carriage of passengers by railway under these provisions can be found at: https://www.gov.uk/guidance/public-register-of-rail-passenger-contracts. (https://www.gov.uk/guidance/public-register-of-railpassenger-contracts.) Novation or Assignment The contract may be novated or assigned by London North Eastern Railway Limited to Train Operating Companies, or to DFT Operator Limited (company number: 07141122) or any successor parent company to a Train Operating Company, following a corporate restructuring or similar circumstance.

Special regime

Submission terms

Electronic Submission Policy

allowed

Expected award period

Ends

8 Feb 2027, 23:59