Shared spaces cleaning works scheduled and responsive cleaning over 3 lots

Opportunity overview

Procurement of cyclical cleaning services for sites across East and West Sussex including Brighton

Classification

CPV90910000 — Cleaning services

Lots

1 (Brighton)£443.3k
2 (Eastbourne)£190k
3 (Crawley)£33.3k

Documents and notices

Tender notice on Find a TenderOpen source ↗
Document 1 Invitation to TenderOpen source ↗
Document 10 Brighton part 3Open source ↗
Document 11 EastbourneOpen source ↗
Document 12 Crawley FloorplansOpen source ↗
Brighton lot communal areas highlighted 1AOpen source ↗
Brighton lot communal areas highlighted 1BOpen source ↗
Eastbourne lot communal areas highlightedOpen source ↗
Crawley lot communal areas highlightedOpen source ↗
Document 3 - Specification revisedOpen source ↗
Mayfield Court floorplanOpen source ↗
Uckfield wellbeing centre floorplanOpen source ↗
Document 2 Potential Supplier Information Open source ↗
Bexhill plan with approx room sizesOpen source ↗
Document 6 Upload (updated)Open source ↗
Newhaven Wellbeing centre Floorplan updatedOpen source ↗
Document 4 Chemicals GuidanceOpen source ↗
Sickness sheet from supplier 1Open source ↗
Document 5 Tender Questions Open source ↗
Document 7 Confidentiality agreementOpen source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: ocds-h6vhtk-06e060
Status: active
Procurement Method: open
Procurement Method Details: Open procedure
Main Procurement Category: services
Above Threshold: Yes
How to submit: www.mytenders.co.uk
Has Recurrence: Yes
Published risks: Per Tender documents Attached

Legal basis

Id: 2023/54
Scheme: UKPGA
Uri: https://www.legislation.gov.uk/ukpga/2023/54/contents ↗

Submission terms

Electronic Submission Policy: allowed

Languages

Tender Period

Ends: 30 Sept 2026, 17:00

Enquiry period

Ends: 30 Sept 2026, 16:59

Expected award period

Ends: 19 Oct 2026, 23:59

Lot Details

Award criteria

Description: Bidders will refer to part 2 of the ITT

Recurrence

Dates

Entry 1

Starts: 1 Oct 2029, 23:59

Contract terms

Financial Terms: Per Tender Documents Attached

Amendments

Entry 1

Description: Modification to upload document 6 plus addition of site plans since obtained
Id: 089733-2026

Lots and requirements

Entry 1

Id: 1
Title: 1 (Brighton)
Description: Bid for cleaning of sites in Brighton and to the West , please refer to the pricing document for a indicative map
Status: active
Has Renewal: Yes

Value

Including VAT: 532,000
Amount: 443,333.33
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Quality Questions
Description: Per Document 5 Tender Questions dcument

Numbers

Entry 1

Number: 60
Weight: percentageExact

Criterion 2

Type: cost
Name: Price
Description: Cost of works Per Document 6

Numbers

Entry 1

Number: 40
Weight: percentageExact

Selection criteria

Criteria

Criterion 1

Type: economic
Description: Per the tender documents

Criterion 2

Type: technical
Description: Per the specification

Suitability

Sme: Yes
Vcse: Yes

Contract period

Starts: 11 Jan 2027, 00:00
Ends: 14 Jan 2030, 23:59
Max Extent Date: 13 Jan 2031, 23:59

Renewal

Description: Contract can be extended for a further year should the provison of service meet the required standards

Entry 2

Id: 2
Title: 2 (Eastbourne)
Description: Bid for cleaning of sites in Eastbourne and surrounding areas , please refer to the pricing document for a indicative map
Status: active
Has Renewal: Yes

Value

Including VAT: 228,000
Amount: 190,000
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Quality Questions
Description: Quality questions per Document 5 Tender Questions

Numbers

Entry 1

Number: 60
Weight: percentageExact

Criterion 2

Type: cost
Name: Cost
Description: Per Document 6 Pricing

Numbers

Entry 1

Number: 40
Weight: percentageExact

Selection criteria

Criteria

Criterion 1

Type: economic
Description: Per the tender documents

Criterion 2

Type: technical
Description: Per the tender documents

Suitability

Sme: Yes
Vcse: Yes

Contract period

Starts: 11 Jan 2027, 00:00
Ends: 14 Jan 2030, 23:59
Max Extent Date: 13 Jan 2031, 23:59

Renewal

Description: Contract can be extended for a further year should the provison of service meet the required standards

Entry 3

Id: 3
Title: 3 (Crawley)
Description: Bid for cleaning of sites in Crawley and surrounding areas , please refer to the pricing document for a indicative map
Status: active
Has Renewal: Yes

Value

Including VAT: 40,000
Amount: 33,333.33
Currency: GBP

Award criteria

Criteria

Criterion 1

Type: quality
Name: Quaility Questions
Description: Quaility Questions per Document 5

Numbers

Entry 1

Number: 60
Weight: percentageExact

Criterion 2

Type: cost
Name: Cost
Description: Per Document 6 Pricing

Numbers

Entry 1

Number: 40
Weight: percentageExact

Selection criteria

Criteria

Criterion 1

Type: economic
Description: Per the tender documents

Criterion 2

Type: technical
Description: Per the tender documents

Suitability

Sme: Yes
Vcse: Yes

Contract period

Starts: 11 Jan 2027, 00:00
Ends: 14 Jan 2030, 23:59
Max Extent Date: 13 Jan 2031, 23:59

Renewal

Description: Contract can be extended for a further year should the provison of service meet the required standards

Items and delivery

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 90910000
Description: Cleaning services

Delivery locations

Entry 1

Region: UKJ21
Country: GB
Country Name: United Kingdom

Entry 2

Region: UKJ22
Country: GB
Country Name: United Kingdom

Entry 3

Region: UKJ28
Country: GB
Country Name: United Kingdom

Item 2

Id: 2
Related Lot: 2

Additional Classifications

Entry 1

Scheme: CPV
Id: 90910000
Description: Cleaning services

Delivery locations

Entry 1

Region: UKJ22
Country: GB
Country Name: United Kingdom

Item 3

Id: 3
Related Lot: 3

Additional Classifications

Entry 1

Scheme: CPV
Id: 90910000
Description: Cleaning services

Delivery locations

Entry 1

Region: UKJ28
Country: GB
Country Name: United Kingdom

Published documents

Entry 1

Id: L-1
Document Type: biddingDocuments
Description: Document 1 Invitation to Tender
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650706 ↗

Entry 2

Id: L-2
Document Type: biddingDocuments
Description: Document 2 Potential Supplier Information
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650707 ↗

Entry 3

Id: L-3
Document Type: biddingDocuments
Description: Document 4 Chemicals Guidance
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650710 ↗

Entry 4

Id: L-4
Document Type: biddingDocuments
Description: Document 5 Tender Questions
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650711 ↗

Entry 5

Id: L-5
Document Type: biddingDocuments
Description: Document 7 Confidentiality agreement
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650714 ↗

Entry 6

Id: L-6
Document Type: biddingDocuments
Description: Document 8 Cleaning Contract DRAFT
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650715 ↗

Entry 7

Id: L-7
Document Type: biddingDocuments
Description: Document 9 Key Performance Indicators
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650716 ↗

Entry 8

Id: L-8
Document Type: biddingDocuments
Description: Document 10 Brighton Floorplans part 1
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650729 ↗

Entry 9

Id: L-9
Document Type: biddingDocuments
Description: Document 10 Brighton part 2
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650730 ↗

Entry 10

Id: L-10
Document Type: biddingDocuments
Description: Document 10 Brighton part 3
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650731 ↗

Entry 11

Id: L-11
Document Type: biddingDocuments
Description: Document 11 Eastbourne
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650732 ↗

Entry 12

Id: L-12
Document Type: biddingDocuments
Description: Document 12 Crawley Floorplans
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=650733 ↗

Entry 13

Id: L-13
Document Type: biddingDocuments
Description: Brighton lot communal areas highlighted 1A
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652456 ↗

Entry 14

Id: L-14
Document Type: biddingDocuments
Description: Brighton lot communal areas highlighted 1B
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652457 ↗

Entry 15

Id: L-15
Document Type: biddingDocuments
Description: Eastbourne lot communal areas highlighted
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652763 ↗

Entry 16

Id: L-16
Document Type: biddingDocuments
Description: Crawley lot communal areas highlighted
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652459 ↗

Entry 17

Id: L-17
Document Type: biddingDocuments
Description: Document 3 - Specification revised
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652765 ↗

Entry 18

Id: L-18
Document Type: biddingDocuments
Description: Mayfield Court floorplan
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652779 ↗

Entry 19

Id: L-19
Document Type: biddingDocuments
Description: Uckfield wellbeing centre floorplan
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=652780 ↗

Entry 20

Id: L-20
Document Type: biddingDocuments
Description: Bexhill plan with approx room sizes
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=653100 ↗

Entry 21

Id: L-21
Document Type: biddingDocuments
Description: Document 6 Upload (updated)
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=653396 ↗

Entry 22

Id: L-29
Document Type: biddingDocuments
Description: Newhaven Wellbeing centre Floorplan updated
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=653103 ↗

Entry 23

Id: L-30
Document Type: biddingDocuments
Description: Sickness sheet from supplier 1
Url: https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=653160 ↗

Entry 24

Id: conflictOfInterest
Document Type: conflictOfInterest
Description: Not published

Entry 25

Id: 089733-2026
Document Type: tenderNotice
Notice Type: UK4
Description: Tender notice on Find a Tender
Url: https://www.find-tender.service.gov.uk/Notice/089733-2026 ↗
Published: 22 Sept 2026, 15:06
Format: text/html

Planning and budget

No Engagement Notice Rationale: Works are not specalised in a way that warrents market engaugement.

Buyer, suppliers and contacts

Organisation 1

Name: Southdown Housing Association
Id: GB-MPR-20755R

Identifier

Scheme: GB-MPR
Id: 20755R

Address

Street Address: 2 Bell Lane
Locality: Lewes
Postal Code: BN7 1JU
Country: GB
Country Name: United Kingdom
Region: UKJ22

Contact

Email: purchasing.tenders@southdown.org

Roles

buyer

Details

Url: http://www.southdown.org ↗

Classifications

Entry 1

Scheme: UK_CA_TYPE
Id: publicUndertaking
Description: Public undertaking

Recorded locations

Buyer location · Lewes · UKJ22 · BN7 1JU · United Kingdom
Delivery location · UKJ21 · United Kingdom
Delivery location · UKJ22 · United Kingdom
Delivery location · UKJ28 · United Kingdom

Notice and amendment history

12 published notice versions reviewed by ProcuraAxis.

12 VERSIONS

075828-2026Tender notice on Find a Tender · 10 Aug 2026, 15:21
078931-2026Tender notice on Find a Tender · 19 Aug 2026, 12:14
084441-2026Tender notice on Find a Tender · 7 Sept 2026, 14:02
084466-2026Tender notice on Find a Tender · 7 Sept 2026, 14:24
085889-2026Tender notice on Find a Tender · 10 Sept 2026, 13:33
085905-2026Tender notice on Find a Tender · 10 Sept 2026, 13:48
086083-2026Tender notice on Find a Tender · 10 Sept 2026, 16:20
086992-2026Tender notice on Find a Tender · 14 Sept 2026, 15:37
086997-2026Tender notice on Find a Tender · 14 Sept 2026, 15:42
087841-2026Tender notice on Find a Tender · 16 Sept 2026, 14:55
088377-2026Tender notice on Find a Tender · 17 Sept 2026, 16:29
089733-2026Tender notice on Find a Tender · 22 Sept 2026, 15:06