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PROCUREMENT OPPORTUNITY

GCC006633CPU - Provision of Courier Services for the Delivery of Prepared Meals and Related Sundry Products

Glasgow City Council · tender

Tender information last checkedLast checked 26 Sept 2026, 06:03.

Opportunity overview

The council is seeking to establish a 4-year framework agreement. The requirement to deliver food from production sites to import locations is partly due to certain locations not having adequate facilities within their premises to cook the volume of meals required. This requirement was previously delivered in-house by Neighbourhoods, Regeneration and Sustainability (NRS), however over time NRS’ capacity has reduced.

Classification

  • CPV55524000 — School catering services
  • CPV15894210 — School meals
  • CPV55520000 — Catering services
  • CPV55521200 — Meal delivery service
  • CPV55522000 — Catering services for transport enterprises
  • CPV55523000 — Catering services for other enterprises or other institutions
  • CPV60000000 — Transport services (excl. Waste transport)
  • CPV60161000 — Parcel transport services
  • CPV64100000 — Post and courier services
  • CPV64120000 — Courier services

Lots

  • This will be a 4 year framework. The main objective for this procurement exercise is that the council requires the support of suitable Supplier(s) to deliver a robust and reliable courier service aligned to the council’s objectives and maintaining the high standards required at all times. The Supplier(s) will be required to operate a high quality, safe, green, reliable, efficient and cost-effective service and have sufficient fleet size, type and capacity to meet the service requirements on behalf of the Council. The Council requires the Supplier(s) to deliver and uplift food containers from various Production Kitchens and deliver to various drop-off locations within the Glasgow catchment area. The Supplier(s) shall ensure food containers are delivered securely, intact and on time from Production Kitchens to drop-off locations as per the pricing schedule and returned to Production Kitchens.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GCC006633CPU
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
No
Review Details
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
55524000
Description
School catering services

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
suppliers should have compliance with food hygiene training, health and safety training and drivers checks.

Applies To

supplier
Criterion 2
Type
economic
Description
Glasgow City Council’s Insurance Requirements are: -Bidder shall take out and maintain, throughout the period of the contract, Employer’s Liability insurance to the value of at least TEN MILLION POUNDS STERLING (10,000,000GBP) for each and every occurrence. -Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least FIVE MILLION POUNDS STERLING (5,000,000GBP) for each and every occurrence. -Motor Vehicle - in accordance with the provisions of the current Road Traffic Act 1988 - statutory third-party motor vehicle liability insurance to a minimum indemnity limit of GBP 5 million Pounds Sterling for property damage and unlimited for Third Party Injury. Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that the specified insurance will be obtained. Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:- There is a minimum financial requirement that affects trading performance and balance sheet strength. Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House. Trading Performance An overall positive outcome on pre-tax profits over a 3-year period Exceptional items can be excluded from the calculation. The above would be expressed in the ratio Pre-Tax Profit/Turnover Balance Sheet strength Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process. Intangibles can be included for purposes of the Total Assets figure. The above would be expressed in the ratio Total Assets/Total Liabilities Companies that are only required to file abbreviated accounts, must submit full sets of accounts for the last two individual years filed, in order for the three year profitability requirement to be verified. An applicant should have no outstanding issues, with regard to statutory filing requirements with Companies House. Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Minimum
Relating to Financial Requirements: Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above. Glasgow City Council reserves the right, at its own discretion, to seek such other information from the Bidder in accordance with Regulations 61(7) or Regulation 61 (8) of the Public Contracts (Scotland) Regulations 2015 to prove the Bidder's economic and financial standing. Bidders will be required to provide adequate assurance of financial strength to successfully complete their contractual obligations, and have available their two (2) most recent sets of annual audited accounts including profit and loss information. The Council reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing. Bidders who are subsequently appointed to the Framework shall, during the lifetime of the Framework Agreement, inform the Council immediately of any material changes to the information provided in their submission in relation to economic and financial standing. The Council notes Regulation 60(9) and 60(11) of the Public Contracts (Scotland) Regulations 2015 and reserves the right to refuse to award a contract following a mini competition should the Bidder no longer meet the requirements set out in this SPD.

Applies To

supplier
Criterion 3
Type
technical
Description
Please note that you are required to provide 2 examples of a similar size or value within the last THREE years, from either the public or private sector where you have delivered services similar to that of courier services for the delivery of prepared meals and related sundry products. Relevant examples should indicate project value, brief description and contact details. Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, have on projects of a similar scale and nature to that of courier services for the delivery of prepared meals and related sundry products. required for identifying what experience this will bring. Your response should address as a minimum, the following areas:- -Challenges for ensuring on time service and within project budget -Stakeholder engagement -Project management (including risks and mitigating actions) -Service Continuity Response to this question should not exceed 2 x A4 pages, Arial Font 11 per example excluding photographs (figures and diagrams may be used to accompany text but should be restricted to one per page). Where a submission exceeds the maximum number of pages indicated per example, no account will be taken of the content of the pages beyond the maximum. Weighting
Minimum
The weighting will be out of 100% with 50% attributed to each example. A minimum pass mark of 50 out of 100 is required overall for this question. Any Bidder who fails to achieve the minimum score for this question will be excluded at this stage.

Applies To

supplier

Contract terms

Performance Terms
1. Non-Conformance: The quality of the service being provided shall be monitored by the council. 2. Reduction in Carbon Emissions. The level of carbon emission being produced as a result of this contract shall be monitored by the council. 3. Punctual Time Keeping: The Supplier(s) shall meet the specified targets for punctual arrival at the agreed time for the collection and delivery of food containers and subsequent return for each route. 4. Driver Capacity: The Supplier(s) shall maintain driver capacity to limit any disruption to the service. Compliance. 5. Complaints: All complaints raised shall be responded to within 24 hours and resolved within the agreed timescales. 6.Planned Schedule Changes: All planned schedule changes must be accommodated and fulfilled within 2 weeks of the awarded supplier(s) being notified. 7.Contingency Arrangement Plan: The Supplier(s) must have in place and keep up to date a plan detailing their contingency arrangements.
Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Techniques

Has Framework Agreement
Yes

Framework Agreement

Covered By

GPA

Tender Period

Ends
8 Sept 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Duration In Days
120

Expected award period

Starts
8 Sept 2026, 12:00

Bid Opening

Date
8 Sept 2026, 12:00

Lots and requirements

Entry 1
Id
1
Description
This will be a 4 year framework. The main objective for this procurement exercise is that the council requires the support of suitable Supplier(s) to deliver a robust and reliable courier service aligned to the council’s objectives and maintaining the high standards required at all times. The Supplier(s) will be required to operate a high quality, safe, green, reliable, efficient and cost-effective service and have sufficient fleet size, type and capacity to meet the service requirements on behalf of the Council. The Council requires the Supplier(s) to deliver and uplift food containers from various Production Kitchens and deliver to various drop-off locations within the Glasgow catchment area. The Supplier(s) shall ensure food containers are delivered securely, intact and on time from Production Kitchens to drop-off locations as per the pricing schedule and returned to Production Kitchens.
Has Renewal
No
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
quality
Type
quality
Description
40
Criterion 2
Type
price
Description
60

Contract period

Duration In Days
1,440

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
55520000
Description
Catering services
Entry 2
Scheme
CPV
Id
55522000
Description
Catering services for transport enterprises
Entry 3
Scheme
CPV
Id
55523000
Description
Catering services for other enterprises or other institutions
Entry 4
Scheme
CPV
Id
64100000
Description
Post and courier services
Entry 5
Scheme
CPV
Id
64120000
Description
Courier services
Entry 6
Scheme
CPV
Id
60000000
Description
Transport services (excl. Waste transport)
Entry 7
Scheme
CPV
Id
60161000
Description
Parcel transport services
Entry 8
Scheme
CPV
Id
15894210
Description
School meals
Entry 9
Scheme
CPV
Id
55521200
Description
Meal delivery service

Delivery locations

Entry 1
Region
UKM82

Buyer, suppliers and contacts

Organisation 1
Name
Glasgow City Council
Id
GB-FTS-73933

Identifier

Legal Name
Glasgow City Council

Address

Street Address
40 John St, City Chambers
Locality
Glasgow
Region
UKM82
Postal Code
G2 1DU
Country Name
United Kingdom

Contact

Telephone
+44 1412876516

Roles

buyer
centralPurchasingBody

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Glasgow Sheriff Court and Justice of the Peace Court
Id
GB-FTS-121809

Identifier

Legal Name
Glasgow Sheriff Court and Justice of the Peace Court

Address

Street Address
PO Box 231 Carlton Place
Locality
Glasgow
Postal Code
G5 9DA
Country Name
United Kingdom

Contact

Telephone
+44 1414298888

Roles

reviewBody

Details

Recorded locations

  • Buyer location · Glasgow · UKM82 · G2 1DU · United Kingdom
  • Delivery location · UKM82

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 075206-2026tender ·