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PROCUREMENT OPPORTUNITY

Office Maintenance Services

General Dental Council · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 06:28.

Opportunity overview

The GDC invites qualified and experienced service providers to submit tenders for the provision of comprehensive office maintenance services at its premises. The objective of this contract is to ensure that office facilities are maintained in a safe, functional, professional, and efficient condition to support business operations. The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across office premises, including: - General building maintenance and repairs. - Electrical maintenance and minor electrical works. - Plumbing maintenance and repairs. - Heating, ventilation, and air conditioning (HVAC) maintenance. - Health and safety compliance inspections and corrective actions. - Emergency call-out services for urgent maintenance issues. - Routine inspections and preventative maintenance activities. All services will be delivered in accordance with relevant health and safety legislation, statutory requirements, and industry best practices, with minimal disruption to business operations.

Classification

  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50800000 — Miscellaneous repair and maintenance services

Lots

  • Lot 1: Office Maintenance Services for GDC Birmingham Premises£62.5k
  • Lot 2: Office Maintenance Services for GDC London Premises£55k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
GDC-2026-013
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-title/6725E46R36 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6725E46R36 The Access Code: 6725E46R36

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Tender Period

Ends
1 Sept 2026, 12:00

Enquiry period

Ends
17 Aug 2026, 17:00

Other Requirements

Reserved Participation Location

Description
West Midlands

Gazetteer

Scheme
GB-ONS

Identifiers

E11000005

Lots and requirements

Entry 1
Id
1
Title
Lot 1: Office Maintenance Services for GDC Birmingham Premises
Description
The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across GDC's Birmingham office premises, including general building maintenance, electrical and plumbing repairs, heating, and ventilation and air conditioning (HVAC) systems. The contractor will be required to provide timely response to maintenance requests, emergency call-out services where necessary, and routine inspections to identify and address potential issues proactively.
Status
active
Has Renewal
Yes

Value

Including VAT
75,000
Amount
62,500
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2028, 23:59
Max Extent Date
30 Sept 2031, 23:59

Renewal

Description
The initial contract period is two (2) years, with the option for the GDC to extend the contract for up to a further three (3) years. The Authority may exercise extension options in increments of one year or less, with written notice provided to the Supplier prior to the commencement of each extension period. The Authority will determine the increments in which the final contract period may be exercised and will communicate this decision in writing to the Supplier.

Award criteria

Description
Tenders will be evaluated using the Most Advantageous Tender (MAT) methodology, with a total weighting of 60% for Quality and 40% for Price. The quality assessment (60%) will be based on the following criteria: Criterion 1: Approach to Delivery of the Services - 30% Assessment of the bidder's proposed methodology, service delivery arrangements, and understanding of the requirements. Criterion 2: Staff Experience and Technical Capability - 10% Assessment of the qualifications, experience, and technical competence of the personnel proposed to deliver the services. Criterion 3: Contract Management Arrangements and Reporting - 15% Assessment of the bidder's approach to contract management, performance monitoring, communication, and reporting processes. Criterion 4: Health, Safety and Compliance - 5% Assessment of the bidder's health and safety procedures, compliance arrangements, and relevant policies. Criterion 5: Terms and Conditions - Pass/Fail Bidders must confirm acceptance of the Authority's terms and conditions. Failure to meet this requirement may result in exclusion from further evaluation. The commercial assessment will be: Criterion 6: Pricing - 40% Evaluation of the total tender price to determine value for money and cost competitiveness. The contract will be awarded to the bidder achieving the highest overall score, based on the combined quality and pricing evaluation, subject to meeting all mandatory requirements.
Entry 2
Id
2
Title
Lot 2: Office Maintenance Services for GDC London Premises
Description
The successful provider will be responsible for delivering planned preventative maintenance and reactive repair services across GDC's London office premises, including general building maintenance, electrical and plumbing repairs, heating, and ventilation and air conditioning (HVAC) systems. The contractor will be required to provide timely response to maintenance requests, emergency call-out services where necessary, and routine inspections to identify and address potential issues proactively.
Status
active
Has Renewal
Yes

Value

Including VAT
66,000
Amount
55,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2028, 23:59
Max Extent Date
30 Sept 2031, 23:59

Renewal

Description
The initial contract period is two (2) years, with the option for the GDC to extend the contract for up to a further three (3) years. The Authority may exercise extension options in increments of one year or less, with written notice provided to the Supplier prior to the commencement of each extension period. The Authority will determine the increments in which the final contract period may be exercised and will communicate this decision in writing to the Supplier.

Award criteria

Description
Tenders will be evaluated using the Most Advantageous Tender (MAT) methodology, with a total weighting of 60% for Quality and 40% for Price. The quality assessment (60%) will be based on the following criteria: Criterion 1: Approach to Delivery of the Services - 30% Assessment of the bidder's proposed methodology, service delivery arrangements, and understanding of the requirements. Criterion 2: Staff Experience and Technical Capability - 10% Assessment of the qualifications, experience, and technical competence of the personnel proposed to deliver the services. Criterion 3: Contract Management Arrangements and Reporting - 15% Assessment of the bidder's approach to contract management, performance monitoring, communication, and reporting processes. Criterion 4: Health, Safety and Compliance - 5% Assessment of the bidder's health and safety procedures, compliance arrangements, and relevant policies. Criterion 5: Terms and Conditions - Pass/Fail Bidders must confirm acceptance of the Authority's terms and conditions. Failure to meet this requirement may result in exclusion from further evaluation. The commercial assessment will be: Criterion 6: Pricing - 40% Evaluation of the total tender price to determine value for money and cost competitiveness. The contract will be awarded to the bidder achieving the highest overall score, based on the combined quality and pricing evaluation, subject to meeting all mandatory requirements.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations
Entry 2
Scheme
CPV
Id
50800000
Description
Miscellaneous repair and maintenance services

Delivery locations

Entry 1
Region
UKG
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations
Entry 2
Scheme
CPV
Id
50800000
Description
Miscellaneous repair and maintenance services

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
074993-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
6 Aug 2026, 17:51
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
General Dental Council
Id
GB-PPON-PNVG-6917-QHLP

Identifier

Scheme
GB-PPON
Id
PNVG-6917-QHLP

Address

Street Address
37 Wimpole Street
Locality
London
Postal Code
W1G 8DQ
Country
GB
Country Name
United Kingdom
Region
UKI32

Contact

Name
Mary Onuegbu

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · London · UKI32 · W1G 8DQ · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKI · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 074993-2026Tender notice on Find a Tender ·