Multi-Functional Devices

Opportunity overview

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Konica Minolta Business Solutions (UK) Limited

Matched by number

Contract value: £946.5k
Awarded: Not supplied
Contract signed: 19 May 2026
Award ID: 074921-2026-3272 - 2026-1
Status: active
Identifier: GB-COH 01132885
Location: Basildon, UKE, SS14 3AR, United Kingdom

Classification

CPV30232100 — Printers and plotters

Lots

The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id: 3272 - 2026
Status: complete
Main Procurement Category: goods
Procurement Method: limited
Procurement Method Details: Award procedure without prior publication of a call for competition
Why this procedure was chosen: The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals. To achieve this, the contracting authority is awarding a 7-year call-off contract under Lot 1 of the Crescent Purchasing Consortium (CPC) Multifunctional Devices Framework, adhering to Regulation 33 of the Public Contracts Regulations 2015. The framework's objective criteria permit direct award variation when local technical compatibility, critical transition risks, and long-term lifecycle economics make a supplier transition unfeasible. This 7-year term is an objective requirement directly tied to the commercial deployment, licensing, and amortisation of the active enterprise infrastructure. Securing this extended timeline enables the supplier to offer a highly specialised, all-inclusive cost-per-page charging model. This commercial structure maintains operational stability while providing the authority with maximum financial flexibility to adapt to evolving print volumes driven by ongoing organisational restructuring.

Legal basis

Id: 32014L0024
Scheme: CELEX

Classification

Scheme: CPV
Id: 30232100
Description: Printers and plotters

Procedure reasons

Entry 1

Scheme: TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id: D_OUTSIDE_SCOPE
Description: The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1

Id: 1
Description: The Contracting Authority's estate comprises 158 multi-functional devices (MFDs) that serve as a critical operational backbone for the police force by bridging digital workflows with strict legal and administrative requirements. Following the expiration of the previous contract on 20th May 2026, transitioning to a new supplier is unfeasible due to severe statutory risks, operational disruption, and complex technical architecture compatibility issues. Consequently, the force requires the contractual flexibility to scale its MFD fleet size in alignment with changes to the Humberside Police estate. This adaptability balances operational and statutory mandates with the efficiency savings central to public procurement and the force's strategic goals.
Has Options: No

Items and delivery

Item 1

Id: 1
Related Lot: 1

Additional Classifications

Entry 1

Scheme: CPV
Id: 30232100
Description: Printers and plotters

Delivery locations

Entry 1

Region: UKE

Buyer, suppliers and contacts

Organisation 1

Name: The Police and Crime Commissioner for Humberside
Id: GB-FTS-143536

Identifier

Legal Name: The Police and Crime Commissioner for Humberside
No Identifier Rationale: notOnAnyRegister

Address

Street Address: The Lawns, Harland Way
Locality: Cottingham
Region: UKE12
Postal Code: HU165SN
Country Name: United Kingdom

Contact

Name: Konstantinos Mwaura
Telephone: +44 1482578277
Email: Konstantinos.mwaura@humberside.police.uk

Roles

buyer

Details

Url: https://www.humberside-pcc.gov.uk/ ↗

Classifications

Entry 1

Scheme: TED_CA_TYPE
Description: Police & Crime Commissioner

Entry 2

Scheme: COFOG
Id: 03
Description: Public order and safety

Organisation 2

Name: Konica Minolta Business Solutions (UK) Limited
Id: GB-COH-01132885

Identifier

Legal Name: Konica Minolta Business Solutions (UK) Limited
Id: 01132885
Scheme: GB-COH

Address

Locality: Basildon
Region: UKE
Postal Code: SS14 3AR
Country Name: United Kingdom

Roles

supplier

Details

Scale: large

Organisation 3

Name: Public Procurement Review Service (PPRS)
Id: GB-FTS-125929

Identifier

Legal Name: Public Procurement Review Service (PPRS)

Address

Street Address: Cabinet Office
Locality: London
Country Name: United Kingdom

Roles

reviewBody

Award information

Award 1

Id: 074921-2026-3272 - 2026-1
Title: Multi-Functional Devices
Status: active

Related lots

Suppliers

Supplier 1

Id: GB-COH-01132885
Name: Konica Minolta Business Solutions (UK) Limited

Contracts and changes

Entry 1

Id: 074921-2026-3272 - 2026-1
Award ID: 074921-2026-3272 - 2026-1
Title: Multi-Functional Devices
Status: active
Date Signed: 20 May 2026, 00:00

Value

Amount: 946,456
Currency: GBP

Recorded locations

Buyer location · Cottingham · UKE12 · HU165SN · United Kingdom
Delivery location · UKE

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION

074921-2026award, contract · 6 Aug 2026, 16:01