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PROCUREMENT OPPORTUNITY

Grounds Maintenance Contract

Marlow Town Council · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 06:02.

Opportunity overview

The Council is seeking suitably experienced and competent contractors to provide grounds maintenance services in accordance with the Council's specification. The principal services required are: • Grass cutting and trimming of urban grass verges; • Trimming and pruning of hedges, verges, trees and shrubs; • Rights of way clearance; • Cemetery maintenance; • May Balfour Gardens maintenance; and • Bin clearance. Additional services may occasionally be required, including: • Trimming and pruning of hedges, verges, trees and shrubs not forming part of the regular scheme; and • Siding out of overgrown footways or other Rights of Way not forming part of the regular scheme.

Classification

  • CPV77313000 — Parks maintenance services
  • CPV77314000 — Grounds maintenance services
  • CPV77340000 — Tree pruning and hedge trimming
  • CPV90511000 — Refuse collection services
  • CPV98371111 — Cemetery maintenance services

Lots

  • General Grounds Maintenance£150k
  • Cemetery Maintenance£55k
  • May Balfour Gardens Maintenance£30k
  • Waste Management£20k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06dda2
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Tenders to be submitted by post or hand delivered

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
notAllowed

Tender Period

Ends
5 Oct 2026, 12:00

Enquiry period

Ends
22 Sept 2026, 23:59

Other Requirements

Reserved Participation

smeVcse

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Amendments

Entry 1
Description
The tender documentation was amended to present the value of each lot over the full contract term, replacing the previous annual value presentation. This change was made to provide a clearer representation of the total contract value for each lot across the entire tender period.
Id
075265-2026

Lots and requirements

Entry 1
Id
1
Title
General Grounds Maintenance
Description
General grounds maintenance, including verges, open spaces and pathways. Services include grass cutting and trimming, maintenance of hedges, verges, trees and shrubs and Rights of Way clearance, together with associated services identified in the specification. Tenderers applying for Lot 1 will be required to demonstrate how they will maintain the Council's verges, open spaces and paths, including how biodiversity will be encouraged while maintaining a tidy appearance where it matters and ensuring safety for all.
Status
active
Has Renewal
Yes

Value

Including VAT
180,000
Amount
150,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
Two individual additional years by mutual agreement

Award criteria

Description
The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: • How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; • How biodiversity will be encouraged while maintaining a tidy appearance where it matters; • How safety will be maintained for all; • The qualifications and experience of staff who will be involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: • How the contractor will approach maintenance of the cemetery; • How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; • How the contractor will ensure the cemetery remains respectful and inclusive for all; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: • How May Balfour Gardens will be maintained with care and respect at all times; • How maintenance work will be carried out sensitively; • How disruption to visitors will be minimised; • How the peaceful nature of the site will be protected; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: • How the contractor will ensure bins are collected in a timely manner; • How collected waste will be managed; • How the environmental impact of waste management will be minimised; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: • Local employment; • Community engagement and wellbeing; • Social inclusion; • Local economic benefits; • Use of local suppliers and small businesses; • Environmental benefits; • Increased biodiversity; • Carbon reduction; and • Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate.
Entry 2
Id
2
Title
Cemetery Maintenance
Description
Cemetery maintenance. The contractor will be required to maintain the cemetery in accordance with the specification and ensure that the space remains suitable for quiet reflection and remembrance and is respectful and inclusive for all.
Status
active
Has Renewal
Yes

Value

Including VAT
66,000
Amount
55,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
Two individual additional years by mutual agreement

Award criteria

Description
The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: • How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; • How biodiversity will be encouraged while maintaining a tidy appearance where it matters; • How safety will be maintained for all; • The qualifications and experience of staff who will be involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: • How the contractor will approach maintenance of the cemetery; • How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; • How the contractor will ensure the cemetery remains respectful and inclusive for all; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: • How May Balfour Gardens will be maintained with care and respect at all times; • How maintenance work will be carried out sensitively; • How disruption to visitors will be minimised; • How the peaceful nature of the site will be protected; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: • How the contractor will ensure bins are collected in a timely manner; • How collected waste will be managed; • How the environmental impact of waste management will be minimised; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: • Local employment; • Community engagement and wellbeing; • Social inclusion; • Local economic benefits; • Use of local suppliers and small businesses; • Environmental benefits; • Increased biodiversity; • Carbon reduction; and • Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate.
Entry 3
Id
3
Title
May Balfour Gardens Maintenance
Description
May Balfour Gardens maintenance. The contractor will be required to maintain May Balfour Gardens with care and respect at all times. Maintenance work must be carried out sensitively to minimise disruption to visitors and protect the peaceful nature of the site.
Status
active
Has Renewal
Yes

Value

Including VAT
36,000
Amount
30,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
Two individual additional years by mutual agreement

Award criteria

Description
The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: • How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; • How biodiversity will be encouraged while maintaining a tidy appearance where it matters; • How safety will be maintained for all; • The qualifications and experience of staff who will be involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: • How the contractor will approach maintenance of the cemetery; • How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; • How the contractor will ensure the cemetery remains respectful and inclusive for all; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: • How May Balfour Gardens will be maintained with care and respect at all times; • How maintenance work will be carried out sensitively; • How disruption to visitors will be minimised; • How the peaceful nature of the site will be protected; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: • How the contractor will ensure bins are collected in a timely manner; • How collected waste will be managed; • How the environmental impact of waste management will be minimised; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: • Local employment; • Community engagement and wellbeing; • Social inclusion; • Local economic benefits; • Use of local suppliers and small businesses; • Environmental benefits; • Increased biodiversity; • Carbon reduction; and • Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate.
Entry 4
Id
4
Title
Waste Management
Description
Waste management and bin clearance. The contractor will be required to ensure that bins are collected in a timely manner and that collected waste is appropriately managed. Tenderers must demonstrate how they will minimise the environmental impact of the service.
Status
active
Has Renewal
Yes

Value

Including VAT
24,000
Amount
20,000
Currency
GBP

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59
Max Extent Date
31 Mar 2032, 23:59

Renewal

Description
Two individual additional years by mutual agreement

Award criteria

Description
The contract will be awarded on the basis of the Most Advantageous Tender, taking account of the published award criteria. The evaluation weighting will be: Award criterion Weighting Capability & Approach 30% Pricing 50% Social Value 20% Total 100% The award criteria and assessment methodology are set out in greater detail in the associated tender documentation. ________________________________________ 24. Capability & Approach - Lot 1 Tenderers applying for Lot 1 must provide a response titled: Capability & Approach Statement - Lot 1 The response must describe: • How the contractor will approach maintenance of the Council's verges, open spaces and paths, based on prior experience; • How biodiversity will be encouraged while maintaining a tidy appearance where it matters; • How safety will be maintained for all; • The qualifications and experience of staff who will be involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 25. Capability & Approach - Lot 2 Tenderers applying for Lot 2 must provide a response titled: Capability & Approach Statement - Lot 2 The response must describe: • How the contractor will approach maintenance of the cemetery; • How the cemetery will be maintained as a space suitable for quiet reflection and remembrance; • How the contractor will ensure the cemetery remains respectful and inclusive for all; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 26. Capability & Approach - Lot 3 Tenderers applying for Lot 3 must provide a response titled: Capability & Approach Statement - Lot 3 The response must describe: • How May Balfour Gardens will be maintained with care and respect at all times; • How maintenance work will be carried out sensitively; • How disruption to visitors will be minimised; • How the peaceful nature of the site will be protected; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. ________________________________________ 27. Capability & Approach - Lot 4 Tenderers applying for Lot 4 must provide a response titled: Capability & Approach Statement - Lot 4 The response must describe: • How the contractor will ensure bins are collected in a timely manner; • How collected waste will be managed; • How the environmental impact of waste management will be minimised; • The qualifications and experience of staff involved in delivery; • How performance will be monitored against the contract; and • The contractor's approach to continuous improvement. Social Value Tenderers applying for any lot must provide a response titled: Social Value Statement The response must explain how the contractor will contribute to the Marlow Town community through delivery of the contract. Examples may include: • Local employment; • Community engagement and wellbeing; • Social inclusion; • Local economic benefits; • Use of local suppliers and small businesses; • Environmental benefits; • Increased biodiversity; • Carbon reduction; and • Waste minimisation. Tenderers should describe their alignment with the Marlow Town Council Vision & Strategy and the UN Sustainable Development Goals, where appropriate.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77313000
Description
Parks maintenance services
Entry 2
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 3
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming
Entry 4
Scheme
CPV
Id
90511000
Description
Refuse collection services
Entry 5
Scheme
CPV
Id
98371111
Description
Cemetery maintenance services

Delivery locations

Entry 1
Region
UKJ13
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
77313000
Description
Parks maintenance services
Entry 2
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 3
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming
Entry 4
Scheme
CPV
Id
90511000
Description
Refuse collection services
Entry 5
Scheme
CPV
Id
98371111
Description
Cemetery maintenance services

Delivery locations

Entry 1
Region
UKJ13
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
77313000
Description
Parks maintenance services
Entry 2
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 3
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming
Entry 4
Scheme
CPV
Id
90511000
Description
Refuse collection services
Entry 5
Scheme
CPV
Id
98371111
Description
Cemetery maintenance services

Delivery locations

Entry 1
Region
UKJ13
Country
GB
Country Name
United Kingdom
Item 4
Id
4
Related Lot
4

Additional Classifications

Entry 1
Scheme
CPV
Id
77313000
Description
Parks maintenance services
Entry 2
Scheme
CPV
Id
77314000
Description
Grounds maintenance services
Entry 3
Scheme
CPV
Id
77340000
Description
Tree pruning and hedge trimming
Entry 4
Scheme
CPV
Id
90511000
Description
Refuse collection services
Entry 5
Scheme
CPV
Id
98371111
Description
Cemetery maintenance services

Delivery locations

Entry 1
Region
UKJ13
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
A-20280
Document Type
biddingDocuments
Format
application/pdf
Entry 2
Id
075265-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
7 Aug 2026, 12:23
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Marlow Town Council
Id
GB-PPON-PBHY-8632-RWBX

Identifier

Scheme
GB-PPON
Id
PBHY-8632-RWBX

Address

Street Address
Court Garden House, Marlow
Locality
Marlow
Postal Code
SL7 2AG
Country
GB
Country Name
United Kingdom
Region
UKJ13

Contact

Name
Debbie Abbott
Telephone
+441628484024

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Marlow · UKJ13 · SL7 2AG · United Kingdom
  • Delivery location · UKJ13 · United Kingdom

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 074698-2026Tender notice on Find a Tender ·
  2. 075265-2026Tender notice on Find a Tender ·