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PROCUREMENT OPPORTUNITY

Preliminary Market Engagement for 3D Reality Capture, Scanning and Digital Asset Recording Solution

Carmarthenshire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 07:13.

Opportunity overview

Carmarthenshire County Council wishes to undertake preliminary market engagement in relation to a potential requirement for a professional 3D reality capture solution capable of supporting surveying, spatial data capture, measured building survey work, CAD/BIM workflows and digital asset recording activities across the Authority. The requirement may include suitable scanning or imaging equipment, associated accessories, compatible software, licenses, training, implementation support, technical support, maintenance and related services. The Council is considering a potential requirement for a specialist 3D reality capture solution to support surveying, spatial data capture, point cloud production, CAD/BIM-related activity and digital asset recording. The purpose of this preliminary market engagement is to understand the range of solutions available and to gather information on technical capability, functionality, interoperability, data ownership, data hosting, software and licensing models, training, implementation, support, maintenance and whole-life cost considerations. Interested suppliers are invited to provide information on available equipment, software and service options that may meet the Council's operational requirements, including compatibility with public sector workflows, examples of use by comparable public bodies, whole-life cost models and availability through public sector frameworks or other compliant procurement arrangements. Indicative Scope Professional terrestrial laser scanning, imaging or equivalent 3D reality capture equipment suitable for measured building survey and spatial data capture work. Associated accessories, including tripods, batteries, chargers, cases and any other required field equipment. Software for point cloud registration, processing, viewing, export and use within CAD/BIM workflows. Licences, subscriptions or cloud services required to operate, process, store, host, access or share captured data. Training, implementation support, technical support, maintenance, warranty and upgrade options. Clear explanation of data ownership, data hosting, export formats, retention arrangements and ongoing access requirements. This invitation is issued for information-gathering and early market engagement purposes only. It does not constitute an invitation to tender, a commitment to proceed with a future procurement process, or a commitment to award a contract.

Classification

  • CPV38290000 — Surveying, hydrographic, oceanographic and hydrological instruments and appliances
  • CPV38636100 — Lasers
  • CPV48326000 — Mapping software package

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06dd6f
Main Procurement Category
goods
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
31 Aug 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2027, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
38636100
Description
Lasers
Entry 2
Scheme
CPV
Id
38290000
Description
Surveying, hydrographic, oceanographic and hydrological instruments and appliances
Entry 3
Scheme
CPV
Id
48326000
Description
Mapping software package

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Interested suppliers are requested to respond by email with concise written information addressing the areas set out in this notice. The Council may invite suppliers to take part in follow-up clarification discussions, demonstrations or Teams meetings where this would assist understanding of the market. Any such engagement will be managed to avoid giving any supplier an unfair advantage and to support a fair and transparent approach. Interested parties should contact Shane Evans via email at ShEvans@carmarthenshire.gov.uk. Suppliers should clearly mark their response as: Preliminary Market Engagement - 3D Reality Capture Solution. The Council is particularly interested in receiving information on: available 3D reality capture, scanning, imaging or digital asset recording solutions; the extent to which proposed solutions can meet surveying and spatial data capture requirements; data ownership and data hosting arrangements; software licensing and subscription models; compatibility with existing workflows and systems; training and implementation requirements; support, maintenance and upgrade arrangements; whole-life cost considerations; use by other local authorities or comparable public bodies; and availability through public sector frameworks or other compliant procurement arrangements. Any values, dates and assumptions included in this notice are indicative only and may be amended following market engagement. Confidentiality: Responses will be treated as commercially confidential where appropriate. However, respondents should identify any information they consider commercially sensitive. Aggregated and anonymised feedback may be used to inform the Council's procurement strategy and any future specification. No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with a procurement, use a particular route to market, or award a contract. Participation in this engagement will not guarantee inclusion in any future procurement process.
Due
28 Aug 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
074600-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
6 Aug 2026, 11:25
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Carmarthenshire County Council
Id
GB-PPON-PTVL-7854-TMRZ

Identifier

Scheme
GB-PPON
Id
PTVL-7854-TMRZ

Address

Street Address
County Hall
Locality
Carmarthen
Postal Code
SA31 1JP
Country
GB
Country Name
United Kingdom
Region
UKL14

Contact

Name
Shane Evans

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Carmarthen · UKL14 · SA31 1JP · United Kingdom
  • Delivery location · UKL14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 074600-2026Preliminary market engagement notice on Find a Tender ·