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PROCUREMENT OPPORTUNITY

Maintenance of Air Conditioning/Cooling Systems, Chilled Water Systems and Associated Plant Controls

Heriot-Watt University · tender

Tender information last checkedLast checked 26 Sept 2026, 07:52.

Opportunity overview

The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process‑cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air‑conditioning units, close‑control units, and DX coil systems.

Classification

  • CPV50000000 — Repair and maintenance services
  • CPV42510000 — Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

Lots

  • The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process‑cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air‑conditioning units, close‑control units, and DX coil systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HWU-UK-2526-270-00
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
No

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
50000000
Description
Repair and maintenance services

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Bidders must confirm if they hold the authorisation or memberships. This includes the requirement of authorisation or membership from BESA or REFCOM, or equivalent. Bidders must confirm they can provide the following supporting evidence at point of award.

Applies To

supplier

Other Requirements

Requires Staff Names And Qualifications
Yes

Covered By

GPA

Tender Period

Ends
4 Sept 2026, 12:00

Submission terms

Languages

en

Expected award period

Starts
4 Sept 2026, 12:00

Bid Opening

Date
4 Sept 2026, 12:00

Address

Street Address
Edinburgh Campus

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Lots and requirements

Entry 1
Id
1
Description
The University is seeking to appoint a Contractor to provide a planned maintenance service to the installed air conditioning/cooling systems, chilled water systems and associated plant control and services at its main Edinburgh campus, the Jean Muir Student Village in Galashiels, which consists of three residential buildings, and the High Mill Building. Also included is Panmure House, situated in Edinburgh city centre. Across these sites, the mechanical plant infrastructure includes a diverse mix of comfort heating and cooling systems as well as process‑cooling equipment. Assets include packaged chillers, VRV/VRF systems, split air‑conditioning units, close‑control units, and DX coil systems. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58(1) of the Public Contracts (Scotland) Regulations 2015.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Technical
Type
quality
Description
65
Criterion 2
Type
price
Description
35

Contract period

Duration In Days
1,080

Renewal

Description
The university reserves the right to extend the Agreement for a further two one-year periods essentially making this Contract five years (3+1+1), subject to satisfactory performance and continuation of the University’s requirements.

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
42510000
Description
Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

Delivery locations

Entry 1
Region
UKM75

Published documents

Entry 1
Document Type
economicSelectionCriteria
Id
economic
Entry 2
Document Type
technicalSelectionCriteria
Id
technical

Buyer, suppliers and contacts

Organisation 1
Name
Heriot-Watt University
Id
GB-FTS-185139

Identifier

Legal Name
Heriot-Watt University

Address

Street Address
1st Floor, William Arrol Annexe, Heriot-Watt University
Locality
Riccarton, Edinburgh
Region
UKM75
Postal Code
EH14 4AS
Country Name
United Kingdom

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
BODY_PUBLIC
Description
Body governed by public law
Entry 2
Scheme
COFOG
Id
09
Description
Education
Organisation 2
Name
Edinburgh Sherriff Court
Id
GB-FTS-21538

Identifier

Legal Name
Edinburgh Sherriff Court

Address

Locality
Edinburgh
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Riccarton, Edinburgh · UKM75 · EH14 4AS · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 074192-2026tender ·