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PROCUREMENT OPPORTUNITY

TMC Maintenance, Repair & Replacement of Refrigeration Units

West Lothian Council · tender

Tender information last checkedLast checked 26 Sept 2026, 08:02.

Opportunity overview

Maintenance, Repair & Replacement of Refrigeration Units

Classification

  • CPV98390000 — Other services
  • CPV39711100 — Refrigerators and freezers
  • CPV42513000 — Refrigerating and freezing equipment
  • CPV42513200 — Refrigerating equipment
  • CPV42513290 — Commercial refrigerating equipment
  • CPV42530000 — Parts of refrigerating and freezing equipment and heat pumps
  • CPV42531000 — Parts of refrigerating equipment
  • CPV45331231 — Installation work of refrigeration equipment

Lots

  • Maintenance, Repair & Replacement of Refrigeration Units. Additional information: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.£500k

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CC14772
Status
active
Main Procurement Category
services
Procurement Method
open
Procurement Method Details
Open procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
98390000
Description
Other services

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
Membership Required: Members of the Institute of Refrigeration Engineers OR British Refrigeration Association

Applies To

supplier
Criterion 2
Type
economic
Description
SPD question 4B.6 West Lothian Council will use Dun and Bradstreet’s DBAi financial reporting system to assess the financial stability of tenderers. Tenderers with a Failure Score of 50 or above on the DBAi system will be deemed to have evidenced satisfactory financial stability. Please note that 49 or less will not be considered as having met this criteria. If a tenderer has a Failure Score of less than 50, the tenderer may be required to submit their last three years accounts. In the event that the tenderer is not required to publish accounts and therefore does not have a Dun & Bradstreet or equivalent rating, tenderers should be able to provide financial accounts when requested. The council will then conduct an analysis of the accounts to ensure that there is no significant financial risk. Please note that if you intend on attaching 2 years accounts, these must include financial data over a 3-year period. It is recommended that candidates review their own Dun & Bradstreet Score in advance of submitting their tender. If following this review tenderers consider that the Dun & Bradstreet Score does not reflect their current financial status, details of this should be provided, complete with evidence of a good high street credit rating (the equivalent of Dun & Bradstreet score 50) from a recognised credit referencing agency. The council will review any such information as part of the evaluation of Tenderer’s financial status. In the event that a firm does not meet the financial criteria for consideration but has a parent company that does, the firm may still be eligible for consideration where their Tender Submission is supported by a Parent Company Guarantee. Should after review of the financial evaluation the tenderer fail, then the tender submission may be rejected.
Minimum
Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance

Applies To

supplier
Criterion 3
Type
technical
Description
Membership Required: Members of the Institute of Refrigeration Engineers OR British Refrigeration Association Minimum of 2 examples of similar contracts in the last 3 years
Minimum
Insurance levels: Employers liability 10,000,000 GBP Public liability 5,000,000 GBP Valid motor vehicle insurance

Applies To

supplier
Criterion 4
Type
technical
Description
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract Membership Required: Members of the Institute of Refrigeration Engineers OR British Refrigeration Association

Other Requirements

Requires Staff Names And Qualifications
Yes

Covered By

GPA

Tender Period

Ends
4 Sept 2026, 12:00

Submission terms

Languages

en

Bid Validity Period

Duration In Days
90

Expected award period

Starts
4 Sept 2026, 12:00

Bid Opening

Date
4 Sept 2026, 12:00
Description
Corporate Procurement Unit staff on PCS Tender

Address

Street Address
PCS Tender

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Recurrence

Description
If contract extensions not used, then after 3 years. If extensions used then after 5 years.

Lots and requirements

Entry 1
Id
1
Description
Maintenance, Repair & Replacement of Refrigeration Units. Additional information: SPD Q3D.1, 3D.2 and 3D.3 Bidders should answer these questions on Environmental, social and labour law in relation to compliance with the regulations covering Scotland and the UK.
Has Renewal
Yes
Has Options
No
Status
active

Award criteria

Criteria

Criterion 1
Name
Fair Work First
Type
quality
Description
2
Criterion 2
Name
Community Benefits
Type
quality
Description
3
Criterion 3
Name
Programme Management
Type
quality
Description
7
Criterion 4
Name
Quality
Type
quality
Description
9
Criterion 5
Name
Health & Safety
Type
quality
Description
9
Criterion 6
Type
price
Description
70

Value

Amount
500,000
Currency
GBP

Contract period

Duration In Days
1,080

Renewal

Description
Initial 3 year contract with potential to extend for up to 24 months. Renewal will occur on completion.

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
39711100
Description
Refrigerators and freezers
Entry 2
Scheme
CPV
Id
42513000
Description
Refrigerating and freezing equipment
Entry 3
Scheme
CPV
Id
42513200
Description
Refrigerating equipment
Entry 4
Scheme
CPV
Id
42513290
Description
Commercial refrigerating equipment
Entry 5
Scheme
CPV
Id
42530000
Description
Parts of refrigerating and freezing equipment and heat pumps
Entry 6
Scheme
CPV
Id
42531000
Description
Parts of refrigerating equipment
Entry 7
Scheme
CPV
Id
45331231
Description
Installation work of refrigeration equipment

Delivery locations

Entry 1
Region
UKM78

Delivery Location

Description
Council owned buildings within West Lothian Council area

Buyer, suppliers and contacts

Organisation 1
Name
West Lothian Council
Id
GB-FTS-1335

Identifier

Legal Name
West Lothian Council

Address

Street Address
West Lothian Civic Centre, Howden South Road
Locality
Livingston
Region
UKM78
Postal Code
EH54 6FF
Country Name
United Kingdom

Contact

Name
Gordon Ferguson
Telephone
+44 1506281814
Fax Number
+44 1506281325

Roles

buyer

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Livingston Sherriff Court
Id
GB-FTS-73968

Identifier

Legal Name
Livingston Sherriff Court

Address

Street Address
West Lothian Civic Centre, Howden South Road, West Lothian
Locality
Livingston
Postal Code
EH54 6FF
Country Name
United Kingdom

Contact

Telephone
+44 1506402400

Roles

reviewBody

Recorded locations

  • Buyer location · Livingston · UKM78 · EH54 6FF · United Kingdom
  • Delivery location · UKM78

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 074113-2026tender ·