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PROCUREMENT OPPORTUNITY

Records Management and Storage

Kent County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 08:12.

Opportunity overview

Kent County Council (KCC) is undertaking a Preliminary Market Engagement exercise to inform its future approach to Records Management Services. The current service includes the secure storage, retrieval, transportation, tracking and disposal of physical records, with approximately 65,500 records storage boxes currently held off-site. Through this engagement, KCC is seeking feedback on the service. The information gathered will be used to help shape future service requirements and inform the Council's decision-making regarding future contractual arrangements. Please refer to the Market Engagement Questionnaire for further information regarding the service and Market Engagement Exercise. For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Storage-and-retrieval-services./Z9JE7225KW To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/Z9JE7225KW

Classification

  • CPV63121000 — Storage and retrieval services
  • CPV79996100 — Records management

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CN260733
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Contract period

Starts
1 Jul 2027, 00:00
Ends
30 Jun 2032, 23:59
Max Extent Date
30 Jun 2037, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
63121000
Description
Storage and retrieval services
Entry 2
Scheme
CPV
Id
79996100
Description
Records management

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
Kent County Council (KCC) is undertaking a market engagement exercise to gather feedback from suppliers regarding the future provision of Records Management Services. Please access the market engagement questionnaire via the Kent Business Portal for further information and details of how to participate. The deadline for response is 12 pm on Monday 24th August 2026. Please note that the estimated contract value, duration and commencement dates are indicative only and have been provided for the purposes of this market engagement notice. The future scope, duration, and value of any subsequent arrangement remain under consideration and may be subject to change following market engagement and consideration of future Local Government Reorganisation (LGR).
Due
24 Aug 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
074026-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
5 Aug 2026, 10:31
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Kent County Council
Id
GB-PPON-PLDL-8938-YGYW

Identifier

Scheme
GB-PPON
Id
PLDL-8938-YGYW

Address

Street Address
Sessions House
Locality
Maidstone
Postal Code
ME14 1XQ
Country
GB
Country Name
United Kingdom
Region
UKJ45

Contact

Name
Mr Joseph Kay

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Maidstone · UKJ45 · ME14 1XQ · United Kingdom
  • Delivery location · UKJ4 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 074026-2026Preliminary market engagement notice on Find a Tender ·