- Id
- 1
- Title
- Hardware and Associated Services
- Description
- Core scope
-Desktop hardware, including personal computing and client access products.
-Desktops, laptops, ultra-books, notebooks and netbooks.
-Tablets, mobile phones, mobile internet devices, ATEX mobile phones and tablets.
-Rugged laptops and personal computing devices for field operatives.
-Thin client terminals and other end-user devices.
-Peripheral equipment, including printers, monitors, projectors, docking stations, keyboards, mice and headsets.
-Scanners, multi-functional printers, spares, accessories and consumables.
-Infrastructure hardware equipment, including servers, storage and backup devices.
-Networking products, routers, switches, wireless equipment, firewalls and security devices.
-Cables, IP telephony and associated infrastructure equipment.
-Associated bundled software, firmware, device management tools, networking software and related licences required to operate, support or manage the hardware.
Associated services
-Product selection and availability support.
-Configuration, imaging, asset tagging and device enrolment.
-Installation, deployment, integration and maintenance.
-Technical support, warranty management, break-fix, repair and replacement services.
-Delivery services, logistics and stockholding.
-Warehousing, call-off stock and consignment stock.
-Direct-to-user delivery, delivery management and packaging management.
-Reverse logistics, including returns, faulty goods, recycling and disposal.
-Refresh planning, asset management and utilisation reporting.
-Secure disposal, data wiping, refurbishment, reuse, recycling and IT asset recovery.
-eCatalogues, eMarketplace, punch-out catalogues, portals or other self-service ordering solutions.
Future, optional or value-added scope
-Audio Visual equipment.
-Digital Meeting Room Technology.
-Managed Device Lifecycle Services.
-Leasing or other consumption-based or service-based models.
-Product roadmaps, lifecycle management and end-of-life management.
-Delivery tracking and improved delivery visibility.
-Other future hardware delivery models.
- Status
- active
- Has Renewal
- Yes
Award criteria
- Weighting Description
- Introduction
Submissions will be analysed and assessed following the closing date. DCC shall invite a shortlist of up to six (6) Bidders for each of Lot to receive the formal ITT, provided that they have met the applicable minimum requirements.
The submission will be assessed using a combination of pass/fail criteria and the scoring system detailed within this Stage 1 – Conditions of Participation. Bidders failing to meet any pass/fail criteria will be excluded from further participation in the process.
The Conditions of Participation Assessment will be undertaken in three stages, a Completeness and Compliance Stage, followed by a Financial, Health and Safety (for physical installation activities) and Insurance Assessment and a Technical Assessment as described below.
All Lots will be evaluated and treated separately.
Conditions of Participation Assessment One – Completeness and Compliance
An assessment will be carried out in order to identify any Bidder who has failed to comply with the requirements of 1.4 and 1.5 above or has failed to satisfy any mandatory compliance or pass/fail requirements forming part of the PSQ response on the DCC Esourcing Portal. Bidders failing to comply with these provisions shall be excluded from the process and no further evaluation of their submission will take place.
Bidders will be assessed to determine that there are no irreconcilable conflicts of interest. Bidders who are deemed to have irreconcilable conflicts of interest shall be excluded from the process and no further evaluation of their submission will take place. DCC’s decision as to whether or not a conflict of interest is irreconcilable shall be final.
Where there is any indication that a conflict of interest exists or may arise at any time during this procurement process then it shall be the responsibility of the Bidder to inform DCC detailing the conflict in writing as an attachment to the PSQ response. DCC will be the final arbiter on cases of potential conflicts of interest. Failure to notify DCC if any potential conflict of interest will result in the Bidder being excluded from the process and/or invalidate any verbal or written agreement.
The Bidders submission shall be reviewed to confirm that the Bidder has complied with information requirements, responded to all questions and signed the documents and declarations set out in the Participation Stage. Bidders who are found not to have provided a complete and compliant response may be rejected and will not progress to the next stage of the Participation Stage evaluation process.
Bidders should note that, if shortlisted to participate in the ITT stage, they may be required to register on Risk Ledger, DCC’s third-party risk management system, and complete DCC’s information security questionnaire within the stated ITT timetable. At COP stage, Bidders are only required to confirm their willingness to complete this process if shortlisted and to provide a suitable contact for registration. Depending on the cyber risk assessment of the proposed solution, suppliers will be required to attest an appropriate level of cyber security maturity.
Conditions of Participation Assessment Two – Finance, Health & Safety and Insurance Assessment
Where a Bidder has submitted a complete and compliant response as confirmed in the Conditions of Participation Assessment One, DCC will undertake an assessment of Financial, Health and Safety and Insurance responses, which will be assessed upon pass/fail criteria.
Conditions of Participation Assessment Three – Technical Assessment
For the avoidance of doubt, only Bidders that have successfully passed the Conditions of Participation Assessment One and Conditions of Participation Assessment Two process will be selected for Conditions of Participation Assessment Three – Technical Assessment. This will be reflected in the information provided within the notification sent to unsuccessful Bidders.
Conditions of Participation Assessment Three will be evaluated in accordance with the Technical assessment criteria provided in the Technical Response Guidance document and conducted using the Bidder’s Technical Response submitted through The DCC Esourcing Portal. Questions within each area have been weighted and some questions may require minimum thresholds to be met.
Bidders who fail to achieve at least 60% of the available Technical Assessment score for the relevant Lot shall be deemed to have failed the Technical Assessment for that Lot and shall not proceed to shortlisting for that Lot.
Bidder Shortlisting
Bidders who have met the requirements of 2.2 and 2.3 above shall be ranked in accordance with their Technical Assessment scores. The highest-ranked Bidders shall be selected to proceed to ITT Stage, up to a maximum of six (6) Bidders for each of Lot, subject to 2.5.2 below.
In the event a Bidder achieves a total score within 2% of the lowest scoring successful Bidder in the rel
Criteria
Criterion 1- Type
- quality
- Name
- Technical