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PROCUREMENT OPPORTUNITY

Online Legal Research Subscription / Online Legal Library for Local Authority Legal Services

Carmarthenshire County Council · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 14:42.

Opportunity overview

Carmarthenshire County Council wishes to undertake preliminary market engagement in relation to the provision of an online legal research and legal library subscription service for its in-house Legal Services team. The Council invites interested organisations to register their interest and request further information in relation to the provision of this service. This invitation is issued for information-gathering and early market engagement purposes only and does not constitute a commitment to proceed with any future procurement process. The Council is exploring the market for a secure, cloud-based online legal research platform capable of providing comprehensive access to UK legislation, retained EU law, case law, legal commentary, practical guidance, precedents, legal encyclopaedias, reference works, training and support. The requirement is primarily to support in-house local authority lawyers delivering legal advice and services across a wide range of Council functions. The Council requires market insight on whether suitable providers can offer a comprehensive legal research service covering primary and secondary legislation from the UK Parliament, Scottish Parliament, Northern Ireland Assembly and Welsh Senedd; retained EU law applicable in the UK; reported and relevant unreported UK cases and tribunal decisions; practical guidance; authoritative commentary; legal reference books; legal encyclopaedias; and editable/downloadable precedents. A critical requirement is the ability to reflect the latest legal position in Wales in devolved areas of law, rather than providing English-centric content with only limited Welsh coverage. The Council is particularly interested in understanding the availability of one-stop-shop or integrated legal research platforms, including solutions that incorporate reliable AI-assisted legal search, natural language searching, document analysis, alerts, saved searches, usage analytics, remote access, single sign-on, multi-factor authentication, onboarding, training and ongoing account management.

Classification

  • CPV48160000 — Library software package
  • CPV48300000 — Document creation, drawing, imaging, scheduling and productivity software package
  • CPV79130000 — Legal documentation and certification services
  • CPV79980000 — Subscription services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06d55f
Main Procurement Category
services
Above Threshold
No
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Communication

Future Notice Date
16 Nov 2026, 23:59

Lots and requirements

Entry 1
Id
1
Has Renewal
Yes
Status
planning

Suitability

Sme
Yes

Contract period

Starts
18 Jan 2027, 00:00
Ends
17 Jan 2030, 23:59
Max Extent Date
17 Jan 2032, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79980000
Description
Subscription services
Entry 2
Scheme
CPV
Id
48160000
Description
Library software package
Entry 3
Scheme
CPV
Id
48300000
Description
Document creation, drawing, imaging, scheduling and productivity software package
Entry 4
Scheme
CPV
Id
79130000
Description
Legal documentation and certification services

Delivery locations

Entry 1
Region
UKL14
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
The Council seeks market feedback on supplier capability, available platforms, Wales-specific content coverage, AI-assisted legal research functionality, access and security arrangements, licensing models, service levels, training and implementation support, pricing structures, framework or consortium availability, and any alternative approaches that could meet the Council’s requirement. • Whether suppliers can provide comprehensive coverage of UK legislation, retained EU law, case law, tribunal decisions, legal commentary, practical guidance, precedents, legal encyclopaedias and specialist reference works. • How suppliers distinguish between English and Welsh law in devolved areas, including education, housing, social care, local government, environmental law, animal health and regulatory enforcement. • Whether suppliers can provide substantive Wales-specific commentary, guidance and precedents, rather than limited recognition that the law differs in Wales. • The extent of coverage across local government, planning and building control, highways and public rights of way, contracts and procurement, subsidy control, property, civil and criminal litigation, employment, data protection, freedom of information, safeguarding, education, housing, insolvency, company law, construction and public law. • The availability, reliability and limitations of AI-assisted search, natural language search, document analysis, saved searches, alerts and research workflow tools. • Available licence models, including named users, concurrent users, module-based access and recommendations for local authority legal teams. • Technical requirements including cloud access, remote access, single sign-on, multi-factor authentication, usage analytics, reporting, data protection, security and support arrangements. • Indicative pricing, contract length, renewal arrangements, implementation timescales, training, account management and service level commitments. • Availability through public sector purchasing arrangements. • Any aspects of the Council’s emerging requirement that may restrict competition, be disproportionate, or could be delivered through a different structure. Response format: Online sessions will commence early September 2026. Interested parties should contact Hayley Davies via email at haldavies@carmarthenshire.gov.uk to register interest and schedule a Teams call in September. Confidentiality: Responses will be treated as commercially confidential where appropriate. Suppliers should clearly identify any information they consider commercially sensitive. Aggregated and anonymised feedback may be used to inform the Council’s procurement strategy, specification, route to market and any future tender documentation. No commitment: This notice does not constitute an invitation to tender. The Council is not obliged to proceed with procurement or award a contract.
Due
30 Sept 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
071269-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
28 Jul 2026, 14:25
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Carmarthenshire County Council
Id
GB-PPON-PTVL-7854-TMRZ

Identifier

Scheme
GB-PPON
Id
PTVL-7854-TMRZ

Address

Street Address
County Hall
Locality
Carmarthen
Postal Code
SA31 1JP
Country
GB
Country Name
United Kingdom
Region
UKL14

Contact

Name
Hayley Davies

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-WLS
Description
Welsh devolved regulations apply

Recorded locations

  • Buyer location · Carmarthen · UKL14 · SA31 1JP · United Kingdom
  • Delivery location · UKL14 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 071269-2026Preliminary market engagement notice on Find a Tender ·