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PROCUREMENT OPPORTUNITY

Dartmoor Multi Academy Trust Provision of Supply Agency Services

Dartmoor Multi Academy Trust · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 15:42.

Opportunity overview

Dartmoor Multi Academy Trust is seeking up to four providers to deliver supply agency services across its primary, secondary and other Trust sites when cover cannot be provided in-house. The highest-ranked provider will act as the primary supplier, with the remaining providers forming a preferred supplier list used where required. Schools may arrange short-term cover directly, while longer-term placements must be commissioned through the Trust's central team. Work allocation will be based on factors including responsiveness, quality, compliance, reliability and value for money. No minimum volume or exclusivity is guaranteed. The contract term is three years, with the option to extend by up to two further years in 12-month increments (3+1+1).

Classification

  • CPV79620000 — Supply services of personnel including temporary staff

Lots

  • Lot LOT-0000£1.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DMAT01.34
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
Has Recurrence
Yes
Published risks
Key risks to contract performance include failure to provide suitably qualified and compliant agency workers, safeguarding or vetting issues, insufficient candidate availability, slow response times for urgent bookings, poor quality placements, lack of continuity for pupils, billing inaccuracies, and ineffective account management. These risks could impact continuity of provision, safeguarding compliance, operational flexibility and value for money across the Trust.

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
7 Sept 2026, 12:00

Enquiry period

Ends
31 Aug 2026, 12:00

Expected award period

Ends
7 Oct 2026, 23:59

Recurrence

Dates

Entry 1
Starts
6 Jan 2031, 23:59

Contract terms

Financial Terms
The payment and pricing arrangements require monthly invoices in arrears, supported by authorised electronic timesheets and detailed data in a format compatible with the Trust’s financial systems. Payments will be made by BACS within 30 days, with disputed amounts excluded until resolved. Charge rates are fixed for the initial three-year term and any extensions, with increases limited to agreed National Living Wage or teacher pay uplifts through a formal change control process. Introduction fees are tightly controlled, capped at 10% of annual salary (or a lower tendered rate), apply only where a valid introduction has been made, and are waived where the worker has completed more than 60 days at the relevant school. Alternatively, the Trust may elect an extended hire period of 60 school working days instead of paying an introduction fee.

Lots and requirements

Entry 1
Id
LOT-0000
Status
active
Has Renewal
Yes
Has Options
Yes

Value

Including VAT
2,100,000
Amount
1,750,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Supply Agency Provider

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Provision of Supply Agency Workers

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 3
Type
quality
Name
Vetting Processes

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Contract Mobilisation & Management

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Lowest Pay Rate Charge to the Trust Per Staff Member – Casual Cover under 12 weeks

Numbers

Entry 1
Number
24
Weight
percentageExact
Criterion 6
Type
price
Name
Lowest Average Pay Rate Charge to the Trust Per Staff Member – Full Responsibility under 12 weeks

Numbers

Entry 1
Number
8
Weight
percentageExact
Criterion 7
Type
price
Name
Lowest Average Pay Rate Charge to the Trust Per Staff Member – Full Responsibility over 12 weeks

Numbers

Entry 1
Number
4
Weight
percentageExact
Criterion 8
Type
price
Name
Temporary to Permanent Fee % 60 days or below

Numbers

Entry 1
Number
4
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
a. Employer’s (Compulsory) Liability Insurance* = [£10m] b. Public Liability Insurance = [£5m] c. Professional Indemnity Insurance = [£1m]
Criterion 2
Type
technical
Description
Relevant experience and contract examples - Please provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, -The contracts must be within the education sector and similar complexity in terms of multi site. - Where this procurement is for goods or services, the examples must be from the past three years. - The named contact provided should be able to provide written evidence to confirm the accuracy of the information provided.

Suitability

Sme
Yes

Contract period

Starts
2 Nov 2026, 00:00
Ends
1 Nov 2029, 23:59
Max Extent Date
1 Nov 2031, 23:59

Renewal

Description
Option of 2 further one year extensions

Options

Description
New schools may join the Trust during the contract term and additional job categories may be added to the pricing schedule

Items and delivery

Item 1
Id
LOT-0000
Related Lot
LOT-0000

Additional Classifications

Entry 1
Scheme
CPV
Id
79620000
Description
Supply services of personnel including temporary staff

Delivery locations

Entry 1
Region
IE053
Country
IE
Country Name
Ireland

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
070856-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 Jul 2026, 15:01
Format
text/html

Planning and budget

No Engagement Notice Rationale
The Trust did not carry out preliminary market engagement (PME) prior to tender publication to prepare for this procurement. Tenderers shall be aware that under the Act, the Trust is not obligated to carry out PME. The justification is that the requirements are not complex, or niche and the Contracting Authority already has an understanding of what they want the service to deliver and the market is known.

Buyer, suppliers and contacts

Organisation 1
Name
PHP Law LLP
Id
GB-PPON-PPRM-9434-VNYQ
Role Details
Tender process support

Identifier

Scheme
GB-PPON
Id
PPRM-9434-VNYQ

Address

Street Address
Unit 3 The Brutus Centre Station Road Totnes
Locality
Totnes
Postal Code
TQ9 5RW
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Name
James Medforth
Telephone
+44 01234567890

Roles

procuringEntity
processContactPoint
Organisation 2
Name
Dartmoor Multi Academy Trust
Id
GB-PPON-PXTN-3178-CNXJ

Identifier

Scheme
GB-PPON
Id
PXTN-3178-CNXJ

Address

Street Address
Wardhayes
Locality
Okehampton
Postal Code
EX20 1PY
Country
GB
Country Name
United Kingdom
Region
UKK43

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government

Recorded locations

  • Buyer location · Okehampton · UKK43 · EX20 1PY · United Kingdom
  • Delivery location · IE053 · Ireland

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 070856-2026Tender notice on Find a Tender ·