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PROCUREMENT OPPORTUNITY

Maximo Upgrades

Trinity House · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 16:11.

Opportunity overview

Trinity House wishes to procure three work packages (through one supplier): 1) Act as the third-party reseller to facilitate our IBM Passport Advantage subscription. This will be for an initial year’s term with the option for four subsequent years. This may include providing additional licences as may be required in the future. 2) Provision of 2nd Line Support. Trinity House IT will act as 1st Line Support and IBM can be seen as the 3rd Line Support under the Passport Advantage subscription. 3) Upgrade Maximo from our current version, 7.6.1, to the latest stable supported Maximo Application Suite (MAS) deployment. Provide other Maximo related consultancy as may be required from time to time.

Classification

  • CPV48000000 — Software package and information systems
  • CPV72260000 — Software-related services

Lots

  • Lot 1£692k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
CM60
Status
active
Procurement Method
open
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Please submit bids by creating an account via (https://www.delta-esourcing.com/) and using the access code: 553KF754QS.
Expression Of Interest Deadline
21 Aug 2026, 12:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
Competitive flexible with conditions of participation (CoP). Only those who meet the CoP will be invited to tender.

Submission terms

Electronic Submission Policy
notAllowed

Languages

en

Enquiry period

Ends
18 Aug 2026, 17:00

Expected award period

Ends
23 Oct 2026, 23:59

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
830,400
Amount
692,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Detail and quality of the proposed consultancy for the upgrade of Maximo to the new MAS deployment, including both methodology and proposal content.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 2
Type
quality
Name
Evidence of your previous successful experience of upgrading Maximo to MAS for both on premise solutions and Cloud hosted solutions.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 3
Type
quality
Name
Response to Annex 3, Appendix A (security questions) which is compliant with TH requirements.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Suitability of the proposed project plan for the transition process.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 5
Type
price
Name
Financial proposal of the tender submission, including; -Proposed fixed Prices for each of the 3 work packages -Period of fixed price stability until contract renewal -Cost adjustment matrix agreed

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 6
Type
quality
Name
Legal considerations including; -Confirmed acceptance of Terms and Conditions or a proposed schedule of acceptable minor amendments to the terms. N.B. Significant and unacceptable proposed amendment

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 7
Type
quality
Name
Proposed Service Level Agreement provided for any on-going annual support associated with work package (2).

Numbers

Entry 1
Number
5
Weight
percentageExact
Criterion 8
Type
quality
Name
Demonstrate action to identify and tackle inequality in employment, skills and pay in the contract workforce.

Numbers

Entry 1
Number
10
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
economic
Description
1. Please confirm details of financial standing to a minimum standard of a turnover 1.5 times the expected annual contract value, equating to £207,600 ex vat GBP, or the provision of mitigations for TH consideration. Any mitigations must include evidence of being able to successfully delivery similar contracts of a similar value in the recent past, capped at five years. 2. Please confirm whether you already have, or can commit to obtaining prior to contract award, the levels of insurance cover indicated below. Please provide evidence in the form of insurance certificates (if this cover is already in place) or a letter from an insurer confirming that the cover would be available, together with a written commitment to put the insurance in place prior to contract award if successful. a. Employer’s (Compulsory) Liability Insurance* = £5,000,000 or any legal requirement as may be at any material time in force; b. Public Liability Insurance = £10,000,000 for any one incident, and unlimited during the policy term; c. Product Liability Insurance = £10,000,000 for any one claim, and in the aggregate, during any one policy period. It is to be noted, an accepted criteria of the £10m may be by way of a £5m main policy and additional £5m excess layer for each of the two insurances, such excess layer to be affected by the supplier upon contract award.
Criterion 2
Type
technical
Description
3. Confirmation that your solution provides: -Single sign-on functionality -Multi-factor authentication -Secure M365 integration -Data secured in-transit and at rest -Intellectual property rights over data held by Trinity House -Compliance with UK Data Protection Act (GDPR) 4. Provide evidence of appropriate security accreditations (Cyber Essentials as a minimum).

Suitability

Sme
Yes

Contract period

Starts
3 Nov 2026, 00:00
Ends
2 Nov 2027, 23:59
Max Extent Date
2 Nov 2031, 23:59

Renewal

Description
1 year initial term, with 4 x 1-year optional extensions available.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48000000
Description
Software package and information systems
Entry 2
Scheme
CPV
Id
72260000
Description
Software-related services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
070731-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 Jul 2026, 11:56
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Trinity House
Id
GB-PPON-PXWM-8968-LPJY

Identifier

Scheme
GB-PPON
Id
PXWM-8968-LPJY

Address

Street Address
TRINITY HOUSE
Locality
LONDON
Postal Code
EC3N 4DH
Country
GB
Country Name
United Kingdom
Region
UKI31

Contact

Name
Procurement
Telephone
01255245000

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · LONDON · UKI31 · EC3N 4DH · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 070731-2026Tender notice on Find a Tender ·