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PROCUREMENT OPPORTUNITY

EONI - Printing of Poll Cards, Virtual Printing and ID Card Printing

Electoral Office for Northern Ireland (EONI) · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 16:58.

Opportunity overview

The electoral system in Northern Ireland is administered centrally by the Chief Electoral Officer for Northern Ireland (CEO). The CEO is both the electoral Registration Officer for all electors in Northern Ireland and Returning Officer for all elections and referendums in that jurisdiction. The Electoral Office for Northern Ireland (EONI) supports the CEO in carrying out his statutory duties. EONI wishes to appoint a supplier to deliver the following requirements: I. printing, sorting and packaging of potentially up to 1.5 million poll cards per Northern Ireland wide election for collection by a Mailing contractor. II. printing approximately 200,000 pieces of correspondence annually onto A4 paper, inserting into window envelopes and preparing for collection by a Mailing contractor. III. printing approximately 3,000 Electoral Identity Cards annually, inserting into window envelopes and preparing for collection by a Mailing contractor. The contract will commence on the award date for an initial period of three (3) years, followed by three (3) optional extension periods of one (1) year each. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.

Classification

  • CPV22000000 — Printed matter and related products
  • CPV79800000 — Printing and related services
  • CPV79810000 — Printing services

Lots

  • Lot 1£450k

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ID 6524454
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Has Recurrence
Yes

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
24 Aug 2026, 15:00

Enquiry period

Ends
14 Aug 2026, 17:00

Expected award period

Ends
21 Sept 2026, 23:59

Recurrence

Dates

Entry 1
Starts
31 Mar 2032, 23:59

Contract terms

Financial Terms
Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
540,000
Amount
450,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
AC1 - Print Methodology
Description
As per Tender documentation.

Numbers

Entry 1
Number
21
Weight
percentageExact
Criterion 2
Type
quality
Name
AC2 - Service Delivery
Description
As per Tender documentation.

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 3
Type
quality
Name
AC3 - Contract Management and Contingency Arrangements
Description
As per Tender documentation.

Numbers

Entry 1
Number
14
Weight
percentageExact
Criterion 4
Type
price
Name
AC4 - Price
Description
As per Tender documentation.

Numbers

Entry 1
Number
30
Weight
percentageExact

Selection criteria

Criteria

Criterion 1
Type
technical
Description
As per Tender documentation.

Contract period

Starts
21 Sept 2026, 00:00
Ends
20 Sept 2029, 23:59
Max Extent Date
20 Sept 2032, 23:59

Renewal

Description
The contract will commence on the award date for an initial period of three (3) years, followed by three (3) optional extension periods of one (1) year each.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
79800000
Description
Printing and related services
Entry 2
Scheme
CPV
Id
79810000
Description
Printing services
Entry 3
Scheme
CPV
Id
22000000
Description
Printed matter and related products

Delivery locations

Entry 1
Region
UKN
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
070441-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
24 Jul 2026, 15:54
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Electoral Office for Northern Ireland (EONI)
Id
GB-PPON-PNQX-6194-GDGQ

Identifier

Scheme
GB-PPON
Id
PNQX-6194-GDGQ

Address

Street Address
Colby House, Stranmillis Court
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthorityCentralGovernment
Description
Public authority - central government
Entry 2
Scheme
UK_CA_DEVOLVED_REGULATIONS
Id
GB-NIR
Description
Northern Irish devolved regulations apply
Organisation 2
Name
CPD - Supplies & Services Division
Id
GB-PPON-PVWG-8426-YWXV
Role Details
Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland

Identifier

Scheme
GB-PPON
Id
PVWG-8426-YWXV

Address

Street Address
Clare House, 303 Airport Road West
Locality
Belfast
Postal Code
BT3 9ED
Country
GB
Country Name
United Kingdom
Region
UKN06

Contact

Roles

procuringEntity
processContactPoint

Recorded locations

  • Buyer location · Belfast · UKN06 · BT3 9ED · United Kingdom
  • Delivery location · UKN · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 070441-2026Tender notice on Find a Tender ·