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PROCUREMENT OPPORTUNITY

Chiltern Railways - Supply of Lubricants

THE CHILTERN RAILWAY COMPANY LIMITED · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 16:27.

Opportunity overview

Chiltern Railways is undertaking this procurement exercise to appoint a supplier for the provision of lubricants across the Chiltern network of maintenance depots. The Diesel Multiple Unit (DMU) fleet Class 165, Class 168 and Loco Class 68's operated by Chiltern requires a range of lubricants to support the fleet maintenance programme. The estimated annual contract value is £620,002 per annum. The estimated overall value over 7 years is £4.8m (exc. VAT) for the supply of lubricants (this estimated value includes any services ancillary to the supply of lubricants). Chiltern Railways intends to award a contract for an initial term of five (5) years, with the option to extend for up to a further two (2) years.

Classification

  • CPV09211000 — Lubricating oils and lubricating agents
  • CPV24951000 — Greases and lubricants

Lots

  • Lot 1£4.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06d219
Status
active
Procurement Method
selective
Procurement Method Details
Competitive flexible procedure
Main Procurement Category
goods
Above Threshold
Yes
Expression Of Interest Deadline
28 Aug 2026, 13:00

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure

Features
This procurement will consist of 6 Stages. Non-Disclosure Agreement - NDA Stage 1 - Invitation to Participate (ITP), includes Procurement Specific Questionnaire (PSQ). Bidders who are successfully shortlisted in Stage 1 will be invited to participate in Stage 2. Stage 2 - Invitation to Tender. Stage 3 - Best and Final Offer (BAFO) Stage 4 - Preferred Bidder Stage. Stage 5 - Contract Award.

Submission terms

Electronic Submission Policy
allowed

Languages

en

Expected award period

Ends
16 Nov 2026, 23:59

Amendments

Entry 1
Description
27/07/2026 - Contract Locations added.
Id
070580-2026

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
5,760,000
Amount
4,800,000
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Technical

Numbers

Entry 1
Number
25
Weight
percentageExact
Criterion 2
Type
quality
Name
Legal - Terms & Conditions

Numbers

Entry 1
Number
15
Weight
percentageExact
Criterion 3
Type
quality
Name
Key Performance Indicators (KPI's)

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
cost
Name
Commercial Cost

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 5
Type
quality
Name
Health & Safety

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 6
Type
quality
Name
Experience

Numbers

Entry 1
Number
10
Weight
percentageExact

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2032, 23:59
Max Extent Date
31 Mar 2034, 23:59

Renewal

Description
The Contract's duration is initially for five (5) years with an optional extension up to a further one, two (2) year period (5+2), seven (7) years in total.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
09211000
Description
Lubricating oils and lubricating agents
Entry 2
Scheme
CPV
Id
24951000
Description
Greases and lubricants

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
070580-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
27 Jul 2026, 09:33
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
THE CHILTERN RAILWAY COMPANY LIMITED
Id
GB-COH-03007939

Identifier

Scheme
GB-COH
Id
03007939

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PNPV-7838-DRMN

Address

Street Address
1 Admiral Way
Locality
Sunderland
Postal Code
SR3 3XP
Country
GB
Country Name
United Kingdom
Region
UKC23

Contact

Name
Peter Clark

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
privateUtility
Description
Private utility

Recorded locations

  • Buyer location · Sunderland · UKC23 · SR3 3XP · United Kingdom
  • Delivery location · UKC · United Kingdom
  • Delivery location · UKD · United Kingdom
  • Delivery location · UKE · United Kingdom
  • Delivery location · UKF · United Kingdom
  • Delivery location · UKG · United Kingdom
  • Delivery location · UKH · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ · United Kingdom
  • Delivery location · UKK · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 069785-2026Tender notice on Find a Tender ·
  2. 070003-2026Tender notice on Find a Tender ·
  3. 070580-2026Tender notice on Find a Tender ·