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PROCUREMENT OPPORTUNITY

Grounds Maintenance Services

Christchurch Town Council · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 20:31.

Opportunity overview

Christchurch Town Council invites tenders for the provision of grounds maintenance services across its public open spaces and associated assets. The contract will commence on 1st October 2026 for an initial period of three (3) years, with the option to extend for a further one (1) year at the Council's sole discretion. The Council seeks to appoint a competent and experienced contractor capable of delivering a safe, reliable, responsive and environmentally responsible grounds management service that: • maintains attractive, accessible and welcoming public spaces; • supports biodiversity and environmental objectives; • maintains assets to agreed standards; • provides value for money; • responds effectively to seasonal requirements; and • complies with all relevant legislation and industry standards.

Classification

  • CPV77313000 — Parks maintenance services
  • CPV77314000 — Grounds maintenance services

Lots

  • Lot 1£171k

Documents and notices

  • Tender notice on Find a TenderOpen source ↗
  • This is the tender specification document, you will need to read this to understand the service requirements and the procedure for tenderingOpen source ↗
  • Appendix A: Site Plans and Photographs Appendix B: Site Information and Management Objectives Appendix C: Grounds Maintenance Master Activity Schedule Appendix D: Site Specific Routine Service Schedules and Frequencies Appendix E: Schedule of Rates for Reactive, Specialist and Additional Services Appendix F: Druitt Gardens Supplementary Notes and Maintenance Guidance Appendix G: Mudeford Recreation Ground Cricket Outfield - Maintenance Guidance Note Appendix H: Tender Evaluation MethodologyOpen source ↗
  • Site Specific Routine Service Schedules and Frequencies Excel costings spreadsheet. You will need to submit this form.Open source ↗
  • Schedule of Rates for Reactive, Specialist and Additional Services Excel costings spreadsheet. You will need to submit this form.Open source ↗
  • You will need to submit this form.Open source ↗

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06d0ab
Status
active
Procurement Method
open
Procurement Method Details
Below threshold - open competition
Main Procurement Category
services
Above Threshold
No
How to submit
Please email questions and submissions to procurement@christchurch-tc.gov.uk The responses to clarification questions will be on www.christchurch-tc.gov.uk Please include all requested documents with your submission. Tenderers are strongly encouraged to undertake site visits prior to submission .

Legal basis

Id
2023/54
Scheme
UKPGA

Submission terms

Electronic Submission Policy
notAllowed

Tender Period

Ends
31 Aug 2026, 23:59

Enquiry period

Ends
14 Aug 2026, 23:59

Other Requirements

Reserved Participation Location

Gazetteer

Scheme
GB-ONS

Identifiers

K02000001

Lots and requirements

Entry 1
Id
1
Status
active
Has Renewal
Yes

Value

Including VAT
205,248
Amount
171,040
Currency
GBP

Award criteria

Criteria

Criterion 1
Type
quality
Name
Quality of service delivery and methodology
Description
Tenderers shall provide a written method statement explaining how they propose to deliver the contract. The Council will assess: • Understanding of the Council's assets, sites and management objectives; • Proposed service delivery approach; • Management of routine and seasonal work programmes; • Arrangements for maintaining service standards; • Approach to site inspections and defect reporting; • Flexibility in responding to changing operational requirements; • Quality assurance processes; • Health & Safety arrangements; and • Understanding of site-specific requirements including conservation, heritage and ecological considerations. Particular consideration will be given to the tenderer's ability to deliver a consistent service across a varied portfolio of public open spaces.

Numbers

Entry 1
Number
35
Weight
percentageExact
Criterion 2
Type
cost
Name
Price and Value for Money
Description
The Council will evaluate: • Annual contract prices; • Pricing schedules; • Schedule of rates; • Transparency of pricing; • Overall affordability; and • Value for money. Only tender submissions that are considered compliant with the requirements of the tender documentation will be included in the price evaluation. The lowest priced compliant tender will receive the maximum available score for this criterion. Other tenderers will be scored proportionately. The Council reserves the right to investigate any abnormally low tender submission and may seek clarification where pricing appears unsustainable.

Numbers

Entry 1
Number
30
Weight
percentageExact
Criterion 3
Type
quality
Name
Contract Management and Resourcing
Description
Tenderers shall explain how the contract will be managed. The Council will assess: • Proposed contract management and supervisory arrangements; • Staff resources; • Contingency arrangements; • Communication processes; • Reporting arrangements; • Responsiveness to service requests; and • Arrangements for dealing with emergencies, complaints and service issues. The Council will particularly consider the extent to which proposed arrangements support effective communication and proactive contract management.

Numbers

Entry 1
Number
10
Weight
percentageExact
Criterion 4
Type
quality
Name
Environmental Sustainability and Biodiversity Enhancement
Description
Tenderers shall provide a statement explaining how they will support the environmental, ecological and biodiversity-related objectives contained within the contract documents. The Council will assess: • Understanding of the environmental and ecological sensitivities of the sites; • Measures to minimise environmental impacts; • Proposals to support biodiversity and habitat protection; • Approaches to minimising herbicide and pesticide use; • Identification and reporting of invasive species or ecological issues; and • Environmental reporting and continuous improvement arrangements.

Numbers

Entry 1
Number
20
Weight
percentageExact
Criterion 5
Type
quality
Name
Experience & references
Description
Tenderers shall provide details of relevant contracts delivered within the last five years. The Council will assess: • Experience of grounds maintenance contracts of a similar nature and scale; • Experience managing public open spaces; • Experience working in environmentally sensitive locations; • Experience delivering sports turf, playing field and/or cricket outfield maintenance; • Client references; and • Evidence of satisfactory service delivery. Preference will be given to demonstrable relevant experience rather than contract volume alone.

Numbers

Entry 1
Number
5
Weight
percentageExact

Contract period

Starts
1 Oct 2026, 00:00
Ends
30 Sept 2029, 23:59
Max Extent Date
30 Sept 2030, 23:59

Renewal

Description
The contract includes an option for a 12-month extension. The extension will be considered where the contractor has provided a satisfactory service and the Council's requirements, assets and service specification remain substantially unchanged. Any extension will be at the sole discretion of the Council.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
77313000
Description
Parks maintenance services
Entry 2
Scheme
CPV
Id
77314000
Description
Grounds maintenance services

Delivery locations

Entry 1
Region
UKK2
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
A-19497
Document Type
biddingDocuments
Description
This is the tender specification document, you will need to read this to understand the service requirements and the procedure for tendering
Format
application/pdf
Entry 2
Id
A-19498
Document Type
biddingDocuments
Description
Appendix A: Site Plans and Photographs Appendix B: Site Information and Management Objectives Appendix C: Grounds Maintenance Master Activity Schedule Appendix D: Site Specific Routine Service Schedules and Frequencies Appendix E: Schedule of Rates for Reactive, Specialist and Additional Services Appendix F: Druitt Gardens Supplementary Notes and Maintenance Guidance Appendix G: Mudeford Recreation Ground Cricket Outfield - Maintenance Guidance Note Appendix H: Tender Evaluation Methodology
Format
application/pdf
Entry 3
Id
A-19500
Document Type
biddingDocuments
Description
Site Specific Routine Service Schedules and Frequencies Excel costings spreadsheet. You will need to submit this form.
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Entry 4
Id
A-19501
Document Type
biddingDocuments
Description
Schedule of Rates for Reactive, Specialist and Additional Services Excel costings spreadsheet. You will need to submit this form.
Format
application/vnd.openxmlformats-officedocument.spreadsheetml.sheet
Entry 5
Id
A-19502
Document Type
biddingDocuments
Description
You will need to submit this form.
Format
application/vnd.openxmlformats-officedocument.wordprocessingml.document
Entry 6
Id
069081-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
22 Jul 2026, 11:40
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Christchurch Town Council
Id
GB-PPON-PXDZ-7528-GJXG

Identifier

Scheme
GB-PPON
Id
PXDZ-7528-GJXG

Address

Street Address
Old Town Hall, 30 High Street
Locality
Christchurch
Postal Code
BH23 1AY
Country
GB
Country Name
United Kingdom
Region
UKK24

Contact

Name
Zeynep Aktuna
Telephone
+441202022479

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Christchurch · UKK24 · BH23 1AY · United Kingdom
  • Delivery location · UKK2 · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 069081-2026Tender notice on Find a Tender ·