ProcuraAxisBeta
Sign inCreate Free Account
Home / Opportunities / Opportunity
PROCUREMENT OPPORTUNITY

ELC-26-0761

East Lothian Council · tender

Tender information last checkedLast checked 26 Sept 2026, 20:46.

Opportunity overview

East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties. The Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following: -Natural Gas -Oil -LPG The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026. This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria.

Classification

  • CPV45232141 — Heating works
  • CPV45333000 — Gas-fitting installation work
  • CPV45333100 — Gas regulation equipment installation work
  • CPV45333200 — Gas meter installation work
  • CPV50000000 — Repair and maintenance services
  • CPV50531100 — Repair and maintenance services of boilers
  • CPV50531200 — Gas appliance maintenance services
  • CPV50700000 — Repair and maintenance services of building installations
  • CPV50720000 — Repair and maintenance services of central heating
  • CPV50800000 — Miscellaneous repair and maintenance services
  • CPV71630000 — Technical inspection and testing services

Lots

  • East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties. The Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following: -Natural Gas -Oil -LPG The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026. This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria. Additional information: Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
Planned & Reactive Maintenance for Gas, Oil & LPG for Non-Domestic Properties
Status
active
Main Procurement Category
services
Procurement Method
selective
Procurement Method Details
Restricted procedure
Has Recurrence
Yes

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating

Submission Method

electronicSubmission

Selection criteria

Criteria

Criterion 1
Type
suitability
Description
To participate in this tender, you must: be a member of Building & Engineering Services Association be registered with the Gas Safety Register be a member of OFTEC (Oil Firing Technical Association) Have PVG checks for all your Operatives/Management Staff and Sub Contractors to enable them to safely work on our premises with children and protected adults present. Further details can be found within document titled Stage 1 - Selection Stage

Applies To

supplier
Criterion 2
Type
economic
Description
Tenderers must evidence that they have or can commit to having either: The following insurance in place: (i)Employers Liability insurance to the value of at least five million pounds Sterling (GBP5,000,000) in respect of any one event and unlimited in the period. (ii)Public Liability insurance to the value of at least ten million pounds Sterling (GBP10,000,000) in respect of any one event and unlimited in the period. The bidder should confirm whether they are able to provide the supporting evidence that meets the requirements of the East Lothian Council Financial Health Evaluation (Appendix VII). Further details can be found within document titled Stage 1 - Selection Stage

Applies To

supplier
Criterion 3
Type
technical
Description
Bidders will be required to provide 4 examples of works carried out in the past five years that demonstrate that they have the relevant experience to deliver the work. Further details can be found within document titled Stage 1 - Selection Stage

Applies To

supplier

Covered By

GPA

Tender Period

Ends
17 Aug 2026, 12:00

Second Stage

Invitation Date
26 Oct 2026, 00:00

Submission terms

Languages

en

Contract terms

Has Electronic Ordering
Yes
Electronic Invoicing Policy
allowed
Has Electronic Payment
Yes

Recurrence

Description
It is anticipated that a new procurement process will be undertaken upon expiry of the current contract term, subject to ongoing service requirements. The subsequent contract notice is expected to be published approximately 6–12 months prior to the end of the contract, in line with procurement planning and approval processes at that time.

Lots and requirements

Entry 1
Id
1
Description
East Lothian Council (the Council) will be inviting bids from suitably qualified, competent, capable and experienced contractors who wish to be a successful contractor on a Term Maintenance Contract for Planned & Reactive Maintenance for Gas, Oil and LPG for Non-Domestic Properties. The Term Contract will include the Provision of Annual Inspection, Servicing, Testing, Repairs & Maintenance Contract for Non Domestic Properties for the following: -Natural Gas -Oil -LPG The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year. The Term Contract is expected to start around 31st December 2026. This tender process is a two-stage process with the first stage consisting of a selection stage based on the SPD (Single Procurement Document) where the number of tenderers will be restricted using non-discriminatory selection criteria. Additional information: Scotland Excel is acting on behalf of East Lothian Council in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.
Has Renewal
Yes
Has Options
No
Status
active

Contract period

Duration In Days
1,080

Renewal

Description
The Term Maintenance Contract will cover a 3-year period from date of acceptance with option to extend it once for 1 year.

Second Stage

Minimum Candidates
5

Submission terms

Variant Policy
notAllowed

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
50531100
Description
Repair and maintenance services of boilers
Entry 2
Scheme
CPV
Id
50531200
Description
Gas appliance maintenance services
Entry 3
Scheme
CPV
Id
45232141
Description
Heating works
Entry 4
Scheme
CPV
Id
45333000
Description
Gas-fitting installation work
Entry 5
Scheme
CPV
Id
45333100
Description
Gas regulation equipment installation work
Entry 6
Scheme
CPV
Id
45333200
Description
Gas meter installation work
Entry 7
Scheme
CPV
Id
50000000
Description
Repair and maintenance services
Entry 8
Scheme
CPV
Id
50800000
Description
Miscellaneous repair and maintenance services
Entry 9
Scheme
CPV
Id
71630000
Description
Technical inspection and testing services
Entry 10
Scheme
CPV
Id
50700000
Description
Repair and maintenance services of building installations
Entry 11
Scheme
CPV
Id
50720000
Description
Repair and maintenance services of central heating

Delivery locations

Entry 1
Region
UKM73

Delivery Location

Description
Musselburgh; Prestonpans; Tranent; Haddington; North Berwick and Dunbar and many small villages and hamlets stretching from Humbie to Innerwick.

Buyer, suppliers and contacts

Organisation 1
Name
East Lothian Council
Id
GB-FTS-1747

Identifier

Legal Name
East Lothian Council

Address

Street Address
John Muir House
Locality
Haddington, East Lothian
Region
UKM73
Postal Code
EH41 3HA
Country Name
United Kingdom

Contact

Name
Holly Thomson

Roles

buyer
centralPurchasingBody

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
REGIONAL_AUTHORITY
Description
Regional or local authority
Entry 2
Scheme
COFOG
Id
01
Description
General public services
Organisation 2
Name
Edinburgh Sheriff Court & Justice of the Peace Court
Id
GB-FTS-8442

Identifier

Legal Name
Edinburgh Sheriff Court & Justice of the Peace Court

Address

Locality
Edinburgh
Country Name
United Kingdom

Roles

reviewBody

Recorded locations

  • Buyer location · Haddington, East Lothian · UKM73 · EH41 3HA · United Kingdom
  • Delivery location · UKM73

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 068944-2026tender ·