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PROCUREMENT OPPORTUNITY

Supply and Support of Automated Film Scanners

Historic Environment Scotland · award, contract

Tender information last checkedLast checked 23 Sept 2026, 22:06.

Opportunity overview

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of five automated film scanners.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

Hartech Automation Limited

Matched by exact name
Contract value
£303k
Awarded
Not supplied
Contract signed
3 Sept 2026
Award ID
085315-2026-1
Status
active
Location
Washington, UKC, NSR5 3NZ, United Kingdom

Classification

  • CPV38000000 — Laboratory, optical and precision equipments (excl. glasses)

Lots

  • Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The contract will be for the supply of five automated digitisation workstations, to be used by the National Collection of Aerial Photography (NCAP), following the successful development of a prototype for the automated digitisation of pre-1970s aerial film.Value not stated

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
HES/C/4371
Status
complete
Main Procurement Category
goods
Procurement Method
limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Why this procedure was chosen
HES intends to award to the Supplier on the basis that competition is absent for technical reasons. On the basis no scanning workstations are available in the marketplace for the automated digitisation of pre-1970s aerial film, a procurement exercise was undertaken by Historic Environment Scotland in 2024 for the development of a prototype bespoke solution. This resulted in a contract being awarded to the Supplier. In January 2025 the prototype workstation successfully passed acceptance testing by the NCAP team. The supply of the workstations can therefore only be provided by the supplier.

Legal basis

Id
32014L0024
Scheme
CELEX

Classification

Scheme
CPV
Id
38000000
Description
Laboratory, optical and precision equipments (excl. glasses)

Covered By

GPA

Procedure reasons

Entry 1
Scheme
TED_PT_AWARD_CONTRACT_WITHOUT_CALL
Id
D_OUTSIDE_SCOPE
Description
The procurement falls outside the scope of application of the directive

Lots and requirements

Entry 1
Id
1
Description
Historic Environment Scotland (HES) intends to award this contract under the conditions of regulation 33.4.b(ii) of the Public Contracts (Scotland) regulations. The contract will be for the supply of five automated digitisation workstations, to be used by the National Collection of Aerial Photography (NCAP), following the successful development of a prototype for the automated digitisation of pre-1970s aerial film.
Has Options
Yes
Status
cancelled

Award criteria

Criteria

Criterion 1
Type
price

Options

Description
The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at it's sole discretion exercise this option.

Items and delivery

Item 1
Id
1
Related Lot
1

Delivery locations

Entry 1
Region
UKM75

Buyer, suppliers and contacts

Organisation 1
Name
Historic Environment Scotland
Id
GB-FTS-1169

Identifier

Legal Name
Historic Environment Scotland

Address

Street Address
Longmore House, Salisbury Place
Locality
Edinburgh
Region
UKM75
Postal Code
EH9 1SH
Country Name
United Kingdom

Contact

Telephone
+44 1316688866

Roles

buyer
centralPurchasingBody

Details

Classifications

Entry 1
Scheme
TED_CA_TYPE
Id
NATIONAL_AGENCY
Description
National or federal agency/office
Entry 2
Scheme
COFOG
Description
Built Environment, Tourism, Conservation
Organisation 2
Name
Hartech Automation Limited
Id
GB-FTS-138001

Identifier

Legal Name
Hartech Automation Limited

Address

Street Address
Washington Business Center, Turbine Way
Locality
Washington
Region
UKC
Postal Code
NSR5 3NZ
Country Name
United Kingdom

Roles

supplier

Details

Scale
sme
Organisation 3
Name
Edinburgh Sheriff Court
Id
GB-FTS-1033

Identifier

Legal Name
Edinburgh Sheriff Court

Address

Locality
Edinburgh
Country Name
United Kingdom

Roles

reviewBody

Award information

Award 1
Id
085315-2026-1
Status
active

Related lots

1

Suppliers

Supplier 1
Id
GB-FTS-138001
Name
Hartech Automation Limited

Contracts and changes

Entry 1
Id
085315-2026-1
Award ID
085315-2026-1
Status
active
Date Signed
4 Sept 2026, 00:00

Value

Amount
303,000
Currency
GBP

Recorded locations

  • Buyer location · Edinburgh · UKM75 · EH9 1SH · United Kingdom
  • Delivery location · UKM75

Notice and amendment history

2 published notice versions reviewed by ProcuraAxis.

2 VERSIONS
  1. 068858-2026award, contract ·
  2. 085315-2026award, contract ·