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PROCUREMENT OPPORTUNITY

Communal Cleaning Services

Moat Homes Limited · Tender notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 21:40.

Opportunity overview

Moat Homes are seeking Service Provider (s) to deliver communal cleaning services to all Moat's owned, leased and managed residential buildings and associated services. Further details of the required service are set out in the procurement documents published with this Tender Notice. The aim of this procurement process is to appoint either a single or multiple service provider(s) to deliver the services detailed in the procurement documents. The form of contract will be JCT MTC 2016 (with bespoke amendments) (the "Contract"). It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033. The scope of requirements under the new contract will include but not limited to the following: • Provide a safe and secure working environment for all customers • Ensure any bulk rubbish/waste is reported to the Moat Contract Manager • Ensure waste is disposed of in an environmentally friendly manner, whilst also complying with the relevant legislation. • Provide evidence of risk assessments and method states for all tasks to be performed under the Contract prior to commence of Services on Site. The new contract will be like the current with the inclusion of gutter cleaning. No preliminary market engagement was undertaken as this is a well established service.

Classification

  • CPV90910000 — Cleaning services

Lots

  • Lot 1 - Essex£1.3m
  • Communal Cleaning - Kent£3m
  • Lot 3 - London & Sussex£3.8m

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
DN817122
Status
active
Procurement Method
open
Procurement Method Details
Open procedure
Main Procurement Category
services
Above Threshold
Yes
How to submit
The ITT and all subsequent tenders must be submitted via Moat's e-tendering portal. https://www.housingprocurement.com/ Organisations interested in tendering for the Contract are required to complete the Conditions of Participation, Quality Proposals, Pricing Schedule and Return Documents. The Contract shall be awarded based on the Most Advantageous Tender received. Full details are included in the Procurement documents. The Procurement documents and instructions can be accessed by the Housing Procurement Portal https://www.housingprocurement.com/ using reference DN817122. TUPE data will only be issued on completion of the TUPE declaration form. Bidders intending to bid for multiple Lots are required to submit a single tender submission. Bidders should ensure that responses to the quality questions are clearly tailored to each Lot where appropriate. For example, the Social Value response should explain the proposed commitments in relation to each Lot.

Legal basis

Id
2023/54
Scheme
UKPGA

Covered By

GPA

Submission terms

Electronic Submission Policy
allowed

Languages

en

Tender Period

Ends
18 Aug 2026, 12:00

Enquiry period

Ends
6 Aug 2026, 14:00

Expected award period

Ends
24 Sept 2026, 23:59

Lot Details

Award Criteria Details
The contract will be split into three (3) lots. Bidders may bid for one or more lots. While Moat anticipates appointing three separate contractors, it reserves the right, at its sole discretion, to award multiple lots, including all three lots, to a single contractor where this is considered to represent the best value for money.

Lots and requirements

Entry 1
Id
1
Title
Lot 1 - Essex
Description
Communal Cleaning Services - Essex
Status
active
Has Renewal
Yes

Value

Including VAT
1,610,557.86
Amount
1,342,131.55
Currency
GBP

Award criteria

Weighting Description
As set out with the procurement documents

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As set out within the procurement documents
Criterion 2
Type
price
Name
Price
Description
As set out within the procurement documents

Suitability

Sme
Yes

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 May 2030, 23:59
Max Extent Date
31 May 2033, 23:59

Renewal

Description
It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033.
Entry 2
Id
2
Title
Communal Cleaning - Kent
Description
Provision for Communal Cleaning Services - Kent
Status
active
Has Renewal
Yes

Value

Including VAT
3,602,970.72
Amount
3,002,475.6
Currency
GBP

Award criteria

Weighting Description
As set out with the procurement documents

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As set out within the procurement documents
Criterion 2
Type
price
Name
Price
Description
As set out within the procurement documents

Suitability

Sme
Yes

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 May 2030, 23:59
Max Extent Date
31 May 2033, 23:59

Renewal

Description
It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033.
Entry 3
Id
3
Title
Lot 3 - London & Sussex
Description
Communal Cleaning Services - London & Sussex
Status
active
Has Renewal
Yes

Value

Including VAT
4,585,567.5
Amount
3,821,306.25
Currency
GBP

Award criteria

Weighting Description
As set out with the procurement documents

Criteria

Criterion 1
Type
quality
Name
Quality
Description
As set out within the procurement documents
Criterion 2
Type
price
Name
Price
Description
As set out within the procurement documents

Suitability

Sme
Yes

Contract period

Starts
1 Jun 2027, 00:00
Ends
31 May 2030, 23:59
Max Extent Date
31 May 2033, 23:59

Renewal

Description
It is anticipated that the Contract shall commence on 1st June 2027 and, subject to satisfactory performance, shall continue until 31st May 2030 with the option to extend the for additional periods of up to three (3) years, providing a total possible Contract period until midnight on 31st May 2033.

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services

Delivery locations

Entry 1
Region
UKH3
Country
GB
Country Name
United Kingdom
Item 2
Id
2
Related Lot
2

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services

Delivery locations

Entry 1
Region
UKJ4
Country
GB
Country Name
United Kingdom
Item 3
Id
3
Related Lot
3

Additional Classifications

Entry 1
Scheme
CPV
Id
90910000
Description
Cleaning services

Delivery locations

Entry 1
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKJ
Country
GB
Country Name
United Kingdom

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published
Entry 2
Id
068495-2026
Document Type
tenderNotice
Notice Type
UK4
Description
Tender notice on Find a Tender
Published
21 Jul 2026, 08:58
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
Moat Homes Limited
Id
GB-CHC-17434R

Identifier

Scheme
GB-CHC
Id
17434R

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PNCG-6417-GJNY

Address

Street Address
Mariner House, Galleon Boulevard, Crossways
Locality
Dartford
Postal Code
DA2 6QE
Country
GB
Country Name
United Kingdom
Region
UKJ43

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Dartford · UKJ43 · DA2 6QE · United Kingdom
  • Delivery location · UKH3 · United Kingdom
  • Delivery location · UKI · United Kingdom
  • Delivery location · UKJ4 · United Kingdom
  • Delivery location · UKJ · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 068495-2026Tender notice on Find a Tender ·