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PROCUREMENT OPPORTUNITY

Preliminary Market Engagement - Contract, Procurement and Governance Management Platform

FAIRFAX MULTI ACADEMY TRUST · Preliminary market engagement notice on Find a Tender

Tender information last checkedLast checked 27 Sept 2026, 00:52.

Opportunity overview

The Trust is undertaking preliminary market engagement to understand the market for the potential future development and implementation of a cloud-based Contract, Procurement and Governance Management Platform. The Trust is seeking information from suppliers with experience in software development, Software-as-a-Service (SaaS) solutions, contract management platforms, governance systems, workflow solutions and education sector technology. The purpose of this engagement is to gather information regarding • Supplier capability and relevant experience • Potential delivery approaches • Platform and technology options • Hosting and support models • Scalability and future development considerations • Intellectual property ownership approaches • Indicative implementation and support costs The Trust is particularly interested in solutions capable of supporting contract management, procurement activities, governance oversight, reporting, workflow automation and integration with common business applications. This engagement is for information gathering purposes only and does not constitute a procurement process, invitation to tender, commitment to procure or commitment to award a contract. Interested organisations are invited to complete the accompanying supplier questionnaire

Classification

  • CPV48100000 — Industry specific software package
  • CPV48300000 — Document creation, drawing, imaging, scheduling and productivity software package
  • CPV48400000 — Business transaction and personal business software package
  • CPV48500000 — Communication and multimedia software package
  • CPV48600000 — Database and operating software package
  • CPV48700000 — Software package utilities
  • CPV48800000 — Information systems and servers
  • CPV48900000 — Miscellaneous software package and computer systems
  • CPV72200000 — Software programming and consultancy services
  • CPV72900000 — Computer back-up and catalogue conversion services

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06cbbd
Main Procurement Category
services
Above Threshold
Yes
Status
planning

Legal basis

Id
2023/54
Scheme
UKPGA

Lots and requirements

Entry 1
Id
1
Status
planning

Suitability

Sme
Yes

Contract period

Starts
1 Apr 2027, 00:00
Ends
31 Mar 2030, 23:59

Items and delivery

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
48100000
Description
Industry specific software package
Entry 2
Scheme
CPV
Id
48300000
Description
Document creation, drawing, imaging, scheduling and productivity software package
Entry 3
Scheme
CPV
Id
48400000
Description
Business transaction and personal business software package
Entry 4
Scheme
CPV
Id
48500000
Description
Communication and multimedia software package
Entry 5
Scheme
CPV
Id
48600000
Description
Database and operating software package
Entry 6
Scheme
CPV
Id
48700000
Description
Software package utilities
Entry 7
Scheme
CPV
Id
48800000
Description
Information systems and servers
Entry 8
Scheme
CPV
Id
48900000
Description
Miscellaneous software package and computer systems
Entry 9
Scheme
CPV
Id
72200000
Description
Software programming and consultancy services
Entry 10
Scheme
CPV
Id
72900000
Description
Computer back-up and catalogue conversion services

Delivery locations

Entry 1
Region
UK
Country
GB
Country Name
United Kingdom

Planning and budget

Milestones

Entry 1
Id
engagement
Type
engagement
Description
The Trust is undertaking a preliminary market engagement (PME) exercise to better understand the market, available delivery approaches, supplier capability and potential options relating to the future development of a Contract, Procurement and Governance Management Platform for use within the education sector. The objective of this exercise is to gather information to support business case development and future decision-making. The Trust is interested in engaging with suppliers who have experience in software development, SaaS platforms, contract management systems, procurement solutions, governance and compliance platforms, workflow automation and education sector technology. Areas of interest include, but are not limited to • Software-as-a-Service (SaaS) platforms • Bespoke software development • Microsoft-based solutions • Google Workspace-based solutions • Contract and procurement management systems • Governance, compliance and reporting platforms • Cloud hosting and support arrangements • Ongoing maintenance and enhancement services The Trust wishes to better understand • Supplier capability and relevant experience • Available technology solutions and approaches • Hosting, support and maintenance models • Scalability and future development considerations • Intellectual property ownership approaches • Indicative implementation and ongoing support costs Interested organisations are invited to complete the supplier questionnaire available via the Microsoft Forms link provided below. https://forms.cloud.microsoft/e/Phc8ZbV1cG?origin=lprLink Clarification questions may be submitted by email to: tenders@fmat.co.uk Responses received will be used solely to inform the Trust's understanding of the market and support future business case development. This engagement is for information gathering purposes only and does not constitute a procurement process, invitation to tender, commitment to procure, or commitment to award any contract. Participation in this exercise will not provide any advantage or disadvantage in any future procurement process should one take place. The Trust reserves the right not to proceed with any future procurement activity following this engagement.
Due
31 Aug 2026, 23:59
Status
scheduled

Documents

Entry 1
Id
066655-2026
Document Type
marketEngagementNotice
Notice Type
UK2
Description
Preliminary market engagement notice on Find a Tender
Published
15 Jul 2026, 11:31
Format
text/html

Buyer, suppliers and contacts

Organisation 1
Name
FAIRFAX MULTI ACADEMY TRUST
Id
GB-COH-07661164

Identifier

Scheme
GB-COH
Id
07661164

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PVNP-5496-VCCV

Address

Street Address
Fairfax Multi Academy Trust
Locality
Sutton Coldfield
Postal Code
B75 7JT
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government

Recorded locations

  • Buyer location · Sutton Coldfield · UKG31 · B75 7JT · United Kingdom
  • Delivery location · UK · United Kingdom

Notice and amendment history

1 published notice version reviewed by ProcuraAxis.

1 VERSION
  1. 066655-2026Preliminary market engagement notice on Find a Tender ·