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PROCUREMENT OPPORTUNITY

Digital Fire Logbook and Mobile Application 2026

GREENSQUAREACCORD LIMITED · Contract details notice on Find a Tender

Tender information last checkedLast checked 26 Sept 2026, 04:42.

Opportunity overview

The service will provide a digital platform for recording Building Safety inspections carried out by Building Safety Officers (BSOs), ensuring compliance with the requirements of the Building Safety Act. The platform will digitally record all site visits undertaken by BSOs and generate inspection reports that highlight any identified risks or missing building information. Colleagues responsible for managing supported sites will also have access to the platform to complete inspections that fall outside the BSOs' responsibilities, providing full organisational oversight of all properties within the system. The solution removes the need for manual documentation and paper based records, reducing the risk of lost information and the additional resource required to manage physical records. Inspection activity and outputs will be monitored by the Fire Safety Team and used for reporting into Governance. The service requires logbook access for 959 sites, unlimited user access, and technical support covering the full current estate.

Awarded to

Amounts belong to published awards or contracts. Where several suppliers share one value, it is labelled as shared and is not a supplier-specific allocation.

COGNISCION LIMITED

Matched by number
Contract value
£38.5k
Awarded
Not supplied
Contract signed
27 Jul 2026
Including VAT
£46.2k
Award ID
1
Status
active
Identifier
GB-COH 10664317
Location
Bristol, UKK12, BS48 1NF, United Kingdom

Classification

No classification was supplied.

Lots

  • Lot 1Value not stated

Documents and notices

Published notice details

Additional information from the published procurement release. Fields appear only when supplied by the source; check the original notice and tender documents before acting.

Scope, procedure and submissions

Id
ocds-h6vhtk-06ca4e
Status
complete
Procurement Method
direct
Procurement Method Details
Direct award
Why this procedure was chosen
The existing contract for the Building Safety digital platform was awarded to TIO Fire Safety in August 2024 following a competitive Request for Quotation (RFQ) process. The contract was awarded for an initial term of 12 months with the option to extend for a further 12 months. The current contract is due to expire on 31 July 2026. Due to organisational resource constraints and the limited availability of key stakeholders required to support the specification, evaluation, implementation and mobilisation of a replacement contract, there is insufficient time to undertake and complete a compliant procurement exercise prior to the contract expiry date. Failure to maintain this service would present a significant risk to the organisation's ability to effectively manage and maintain its Building Safety information and associated compliance records. Extending the existing arrangement for a further 12 months represents the most practical and proportionate approach whilst allowing sufficient time to undertake a full competitive procurement exercise for the longer term requirement.

Legal basis

Id
2023/54
Scheme
UKPGA

Procedure reasons

Entry 1
Id
additionalRepeatFurtherFollowingCompetitiveProcedure

Lots and requirements

Entry 1
Id
1
Status
complete

Published documents

Entry 1
Id
conflictOfInterest
Document Type
conflictOfInterest
Description
Not published

Buyer, suppliers and contacts

Organisation 1
Name
GREENSQUAREACCORD LIMITED
Id
GB-COH-RS027052

Identifier

Scheme
GB-COH
Id
RS027052

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PPDT-5615-BGVM

Address

Street Address
Second Floor, 10 Brindleyplace
Locality
Birmingham
Postal Code
B1 2JB
Country
GB
Country Name
United Kingdom
Region
UKG31

Contact

Roles

buyer

Details

Classifications

Entry 1
Scheme
UK_CA_TYPE
Id
publicAuthoritySubCentralGovernment
Description
Public authority - sub-central government
Organisation 2
Name
COGNISCION LIMITED
Id
GB-COH-10664317

Identifier

Scheme
GB-COH
Id
10664317

Additional Identifiers

Entry 1
Scheme
GB-PPON
Id
PWBB-4938-RLWD

Address

Street Address
Estate Office Belmont Estate Bristol
Locality
Bristol
Postal Code
BS48 1NF
Country
GB
Country Name
United Kingdom
Region
UKK12

Contact

Roles

supplier

Details

Scale
sme
Vcse
No
Public Service Mission Organization
No
Sheltered Workshop
No

Award information

Award 1
Id
1
Status
active
Main Procurement Category
services

Items

Item 1
Id
1
Related Lot
1

Additional Classifications

Entry 1
Scheme
CPV
Id
72268000
Description
Software supply services

Delivery locations

Entry 1
Region
UKC
Country
GB
Country Name
United Kingdom
Entry 2
Region
UKD
Country
GB
Country Name
United Kingdom
Entry 3
Region
UKE
Country
GB
Country Name
United Kingdom
Entry 4
Region
UKF
Country
GB
Country Name
United Kingdom
Entry 5
Region
UKG
Country
GB
Country Name
United Kingdom
Entry 6
Region
UKH
Country
GB
Country Name
United Kingdom
Entry 7
Region
UKI
Country
GB
Country Name
United Kingdom
Entry 8
Region
UKJ
Country
GB
Country Name
United Kingdom
Entry 9
Region
UKK
Country
GB
Country Name
United Kingdom

Suppliers

Supplier 1
Id
GB-COH-10664317
Name
COGNISCION LIMITED

Related lots

1

Contracts and changes

Entry 1
Id
1
Award ID
1
Status
active
Has Options
Yes
Above Threshold
Yes
Date Signed
28 Jul 2026, 00:00
No Agreed Metrics Rationale
n/a

Period

Starts
1 Aug 2026, 00:00
Ends
31 Jul 2027, 23:59

Options

Description
Should GSA require additional site purchases to ensure the estate remains fully covered and compliant with the Building Safety Act, a request will be submitted to the supplier to increase the contract accordingly. Any such increase will be managed in accordance with PA23 threshold requirements.

Value

Including VAT
46,219.1
Amount
38,515.92
Currency
GBP

Documents

Entry 1
Id
075940-2026
Document Type
contractNotice
Notice Type
UK7
Description
Contract details notice on Find a Tender
Published
10 Aug 2026, 17:22
Format
text/html

Recorded locations

  • Buyer location · Birmingham · UKG31 · B1 2JB · United Kingdom

Notice and amendment history

3 published notice versions reviewed by ProcuraAxis.

3 VERSIONS
  1. 065908-2026Transparency notice on Find a Tender ·
  2. 071252-2026Contract award notice on Find a Tender ·
  3. 075940-2026Contract details notice on Find a Tender ·